Distributed And Scaled (DiSc) Agile PMO by "Neelam Sekhon" from (Cognizant). The presentation was done at #doppa17 DevOps++ Global Summit 2017. All the copyrights are reserved with the author

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Distributed & Scaled
(DiSc) Agile PMO
Neelam Sekhon
9th September 2017

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 Agile at a glance
 Why do Agile Projects Fail?
 Know the concept- DiSc Agile PMO
 How to establish DiSc Agile PMO
 Advantage DiSc Agile PMO
 Agile Manifesto and DiSc Agile PMO
 Candidates for Implementation
 Q&A
What are we covering today?

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Image source: https://developer.epa.gov/guide/templates-guides/agile/agile-frameworks/
Agile at a glance

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Top 4 reasons why Agile Projects fail to deliver

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1: Organization is Agile but Business is Not..!
Business
Why can’t IT
produce what I want
despite spending a
fortune ?

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Management
2: Organization is Agile but Management is Not…!
I have no clue what
the Project team is
doing.. I need
weekly reports of
your work

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Project Team
We are Agile. Stop
disturbing us with
documentation &
reporting. We are
too busy coding!!
3: Organization is Agile but Project Team is Not..!

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How can we be
Agile if we are
not co-located?
Globally distributed teams
4 : Agile Teams are globally distributed

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What is common in these 4 scenarios?

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No matter how much automation we do or how much Agile we
become.. If the underlying people synergies are not established -
its bound to fail!

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PMO in an Agile world can help bridge the gap between Business, Management and Project Teams while tackling the challenges
of distributed team structure
Management
Project Teams
Business
DiSc Agile PMO
Office
Why DiSc Agile PMO?
Globally Distributed teams
The People part of Agile

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Agile
PMO
What is DiSc Agile PMO?
4 Pillars of DiSc Agile PMO
Integrate&Collaborate
RighttoRight
Information
ContinuousImprovement
Establisha“Cultureof
Change”
Establish a “Culture of Change”
• Define & implement team culture
• Align business & technology
Integrate & Collaborate
• Establish integrated team structure & remove silos
• Have collaboration tools for distributed teams
Right to Right information
• Establish standardized reporting framework
• Keep it lean
Continuous Improvement
• Remove redundancies
• Continuously assess the status quo

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Analyze
Identify Agile Quotient
Understand Business IT
Alignment
Establish PMO Framework
Identify Process assets to be
defined
Establish Definition of Done
and review plans
Identify Pilot entities
(Projects & Programs
Define Success Criteria
(DoD)
Establish Wikis and
Discussion Forums
Establish Implement Optimize
Identified
Entity for
Agile PMO
setup
Agile
Quotient
Sprint 1..n
Establish high level Sprint
Planning for PMO Setup
Define Team Culture
Review and Sign Off PMO
Process Assets
PMO
Process
Assets
Measure PMO Effectives
Implemented
DiSc Agile
PMO
Continuous Improvement
Provide Coaching &
Handholding
Knowledge Management
How to establish DiSc Agile PMO Office?
*= Agile Quotient is a derived from the current state of the entity. Ideally to be filled at the start of an engagement. Based on the Agile
Quotient, the PMO office can be setup as follows:
Identify entity for Agile
implementation
Reassess status quo and
remove redundancies
Agile Appetite Score DISC Agile PMO
0<Agile Quotient<=4 Assign dedicated DISC Agile PMO at entity level
(Project/Program/Portfolio)
5<=Agile Quotient<=10 DISC Agile PMO as a shared resource within the entities

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DiScAgilePMOPool
Agile Team ‘1’
Business ExecutivesSenior Management
Chief Business
Architect
Chief Technical
Architect
Program Manager
Release Teams
Project Manager Business Architect
Tech Team
Product Owner
Scrum Master
Agile Team
Agile Team ‘n’
Product Owner
Scrum Master
Agile Team
Testing Team
Teams
Project
Programs
Portfolio/Enterprise
Agile PMO Organization

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Demand
Management
Resource
Management
Governance
& Compliance
Change
Management
Reporting
Knowledge
Management
• Liaise with HR department to
acquire resources
• Avoid resource context switching
• Define Processes, Roles, Artifacts
and Practices for Agile
• Have a Centralized and Distributed
PMO Team based on the Agile
Quotient
• Setup demand reviews to validate Business case
viability
• Facilitate Prioritization of Portfolio Backlog
(MoSCoW rules)
• Project Initiation and Project Closure
• Establish Central Repository
for Project Information so
that it is accessible to the
Project Teams
• Establish Wikis and
Discussion Forums
• Standardize reporting
• Track People, Process and
entity level Metrics
• Analyze data for continuous
improvement
• Identify Change Management Opportunities
• Facilitate Cross Functional Communication
• Eliminate Waste
• Conduct Skills & capability assessment
• Rollout Training programs
DiSc Agile PMO Service Catalogue

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Traditional PMO
Track Resource Utilization
Monitors Cost and Schedule
Focuses on Delivery of Projects
Focuses on Processes
Acts as Change Manager
(Reactive)
Diffused and Disjointed Focus
Priority on Plans and
Documentation
DiSc Agile PMO
Optimize Throughput and
Velocity
Velocity, Cycle time and
Customer Satisfaction
Focuses on Benefits Realization
and Business Value
Focuses on reducing waste,
Adoption and Usability
Act as Change Enabler
(Proactive)
Holistic and Balanced Adaptive
Approach
Focuses on People and Culture
Advantage DiSc Agile PMO
An Agile PMO is a paradigm shift in the way traditional PMO’s are perceived

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Agile Manifesto
Individuals and interactions over processes
and tools
Working software over comprehensive
documentation
Customer collaboration over contract
negotiation
Responding to change over following a plan
DiSc Agile PMO
• Remove silos and create team synergies
• Establish integrated team structure
• Define light weight processes
• Deploy right talent
• Establish Business & IT alignment
• Develop communication strategy &
framework
• Establish a “Culture of Change”
• Institutionalize Agile methodology
• Competency assessment and training
program rollout
Image Source: HTTP://WWW.TOTAL-CROATIA-NEWS.COM/LIFESTYLE/16488-BIZARRE-JUSTICE-WHAT-IS-THE-CROATIAN-HANDSHAKE
Agile Manifesto and DiSc Agile PMO

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Organizations looking to scale up Agile
partially/entirely
• Assess Agile setup (distributed/co-located, Scaled)
• Assume role at a defined hierarchy and start
delivering the benefits
Organizations which intend to adopt Agile
Methodology
• Define the adoption criteria (Big Bang/Water-Scrum-
Fall)
• DiSc Agile PMOs would assume role of coaches and
facilitate enterprise wide Agile adoption program
Agile Transformation Programs within an
Organization
• DiSc Agile PMOs take on the transformation leads
role
• Define transformation framework to implement Agile
Methodology
Agile Portfolio/Program/Project within an
Organization
Assess the entity and rollout tailor processes based on
the Agile Quotient
An Agile PMO can be truly value adding by handling many of the interfaces in an organization that
would otherwise distract the Scrum Teams.
Candidates for Implementation
Analyze Establish Implement Optimize
Sprint 1..n

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Thank you for your time!
Q&A