Digitisation Tips & Tools
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Digitisation Tips & Tools – Andrea Boyes, Global Product Manager, Axiell Axiell will share useful tips and tools that will help you to support your digitisation goals. Using examples from the global customer base, and highlighting existing functionality and upcoming development – you will leave this session with a better understanding of what tools you have at your disposal to meet your aims.
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andra Judge , Cataloger, Ingenium: Canada's Museums of Science and Innovation
Erin Secord, Conservator, Ingenium: Canada's Museums of Science and Innovation
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The document provides an overview and roadmap for Axiell's product strategy and development plans. Key points include:
1) Axiell plans to implement a Common Database Platform across its products to modernize the backend technology and enable cross-product functionality. This will begin rolling out in Q3 2018.
2) A new CMS business logic layer will be developed to extract common rules and reduce duplication, starting in 2019.
3) New web-based user interfaces are being developed for Collections, DAMS, Move and Flow to expand access and make systems more intuitive. Collections interfaces for EMu, Mimsy and Adlib are available now or by end of 2018.
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Exploring Sapphire
The document provides information about the collections and archival materials held by the United States Holocaust Memorial Museum (EMu). It includes statistics on the number of objects, archival documents, photographs, film footage, and testimonies in the collections. It then discusses a new offsite storage facility and the need for a portable inventory and tracking system (Sapphire) to manage movements of materials between onsite and offsite locations. The document outlines the requirements for such a system and lessons learned from its implementation. It concludes by describing current object cataloging projects involving worksheets to record acquisition, description, parties, and subject headings information for individual collection objects.
Welcome from Axiell
This document summarizes Axiell's 2018 roadshow for their museum collection management software users. It discusses how the roadshow was created to reach more clients with smaller regional conferences, including past and upcoming locations on the east coast, Canada, Midwest, and west coast. The document outlines the agenda for the May 3rd event at the Canadian Museum of History, including presentations, behind-the-scenes tours, networking opportunities, and a reception. It also lists the Axiell team members in attendance.
Digital Preservation Discussion Group
The document summarizes key discussion points from Axiell East Coast Roadshow 2018's Digital Preservation Discussion Group. The group discussed: 1) the types of digital materials cultural heritage organizations manage like images, documents, and born-digital files; 2) who has organizational digital preservation policies in place; and 3) what digital preservation means and current challenges organizations face in preserving digital collections over time given risks like file formats becoming unreadable and materials becoming lost or unrecoverable without preservation planning. The group also explored options for on-site and cloud-based preservation solutions and factors to consider when developing a digital preservation program and policy.
Where’s EMu (at the Canadian Museum of History)?
EMu has been at the Canadian Museum of History for around 20 years, with documents from the original project last modified in 1997. EMu is located both at the Canadian Museum of History and redundantly at the Canadian War Museum due to disaster recovery procedures. It powers various functions across the museums like websites, conservation projects, exhibitions, accessions, and licensing. EMu is monitored constantly to ensure it is available and performs well for museum staff and online users.
Centralized Rights Management - the Licensing Module
The document summarizes the development of a licensing module for the Canadian Museum of History's KE EMu collection management system. It discusses the museum's experience managing copyright and licensing information, the processes a licensing module would support, and a wishlist for the module, including supporting interrelated processes, flexibility, and increasing usable data across the museum. The presentation provides an overview of the museum's rights management history and the development process for a new licensing module in their KE tool.
Batch Management: A Conveyor Mindset for Mass Digitization
The document discusses batch management strategies for mass digitization projects. It describes how the U.S. National Herbarium digitization project handles digitization in batches, from scanning specimens in batches of 1,000-3,000 images to transcribing specimen labels and folder labels in batches of up to 4,000 records. Each batch is assigned an identification number to keep track of the records. Batches then need to be combined to create individual records. Issues can arise if batches are incomplete or not properly imported, so batch tracking is an important management tool.
Digital Preservation Discussion Group
This document summarizes a discussion on digital preservation between Alex Fell and attendees. Key points included: (1) while backups offer security, digital assets can still degrade so regular integrity checks are needed; (2) archives have more developed digital preservation policies and standards compared to other institutions; and (3) digital preservation poses new challenges for museums who are used to preserving physical materials and see it as an "IT problem". Possible solutions discussed integrating digital preservation policies and automated checks into existing collection management systems.
Status update: Axiell Roadmap/ New features
The Axiell roadmap update discusses plans to modernize Axiell products through a common database platform, centralized business logic, and new user interfaces. Key points:
1) A common database platform will replace individual databases and allow cross-product functionality through standards-based technologies like MongoDB and SQL Server. This is planned for Q3/Q4 2018.
2) Centralized business logic will extract rules from various products into a single layer for easier development and support. This will start in 2019.
3) New user interfaces include a web interface for Adlib collections, expanded web interfaces for EMu and Mimsy collections, and new products like Axiell Flow for streamlined processes. Many of
Using Emu to Manage a Directory of the World’s Herbari
Joel Ramirez and Barbara M. Thiers, Web Developer for Biodiversity Information Management and Vice President, Patricia K. Holmgren Director of the William and Lynda Steere Herbarium, and Curator of Bryophytes, New York Botanical Garden
Welcome from Axiell
The document discusses Axiell's East Coast Roadshow taking place on April 19th at the New York Botanical Gardens. It provides details on Axiell's history of user conferences over 12 years in various locations. The 2018 roadshow features smaller conferences in 4 unique locations - New York, Canada, Midwest, and West Coast - to reach more clients. The agenda for the New York event includes discussions on digitization practices, products/features, and networking with like institutions. A reception will follow at a local beer hall. Details are provided on the 2019 North American user conference.
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Axiell ALM Customer Calendar 2018
Every year we create a calendar to celebrate our customers. We showcase 12 objects from collections around the world and send the calendars to all our staff and customers.
We're delighted to have finalised our 2018 calendar!
Mimsy XG Resource Session
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2018 Roadshow & Beyond
The document announces Axiell's North American user conference in 2017 and details their 2018 roadshow plans which will include events in New York in April at the New York Botanical Gardens, other midwestern and western locations throughout the year, and an event in Canada in Ottawa with dates and a venue to be determined.
Global Collection Dashboard – Using data we have to uncover data we don’t
This document discusses the development of a global collections dashboard to provide summaries of digitized collection data from multiple institutions. It describes the types of data that can be analyzed, such as collection records with geographic, taxonomic, and object data. Methods for analyzing and visualizing the data like completeness rankings, searches, and comparisons between institutions are presented. The goal is to make more collection data accessible and help prioritize digitization efforts.
Collaborative Project to Improve EMu for Managing Archives – Update
This document summarizes a collaborative project between nine institutions to improve the EMu archival records management system. The group held regular video conferences between 2016-2017 to identify issues and propose solutions to the software developer, Axiell. They initially aimed to overhaul the system design but realized a more incremental approach was needed. The group focused on improving fields for accessioning, location tracking, cross-mapping standards, and hierarchy in finding aid exports. Their recommendations were presented to Axiell, who is evaluating feasibility as part of their product roadmap. The collaborative group continues meeting to discuss feedback on the proposed changes.
Everything Must Go: Using Axiell Move and Barcodes to Relocate a Collection
This document summarizes the New Orleans Museum of Art's use of Axiell Move and barcodes to safely relocate their collection. Their goals were to safely move artworks, track the condition of each object, and never lose track of any object. They used Axiell Move, which interfaces with their collection management system to live update locations, and generated unique barcodes for objects, containers, and facilities from existing fields. Barcodes were printed on acid-free labels, packaging, signs for storage areas, and paperwork to track each object. Building out the necessary barcode infrastructure in their system beforehand and testing barcode formats were important lessons learned from the relocation process.
Welcome from Axiell
This document provides details about past Axiell North American User Conferences including locations and years. The conferences took place in Pittsburgh in 2017, Chicago in 2005, Ottawa in 2006, and New York in 2007. Additional conferences may have taken place but no other details are provided in the document.
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Digitisation Tips & Tools
- 1. Axiell European User Conference 2017 #AXIELLEU201 7 DIGITISATION Strategies
- 2. #AXIELLEU201 7 #AXIELLEU201 7 Digitisation means different things to different people. For Documentation departments, it often means tackling the backlog of items that do not exist in any form in the CMS, and to enrich existing data in ways that support the organisation’s goals. For Media departments, it is the process of creating digital media assets representing items in the collection, along with the associated technical metadata. The reality is it is a combination of both. What is Digitisation?
- 3. #AXIELLEU201 7 #AXIELLEU201 7 • Volunteers working with the CMS • Crowd-sourcing working with web-accessible data • Out-sourcing (paid service) • Hiring additional staff Methods
- 4. #AXIELLEU201 7 #AXIELLEU201 7 • Sapphire – rapid data entry using custom browser forms – Currently available for EMu, on the Mimsy roadmap • Adlib Ingest – a tool for the bulk ingest of media metadata from hot folders – Available for Adlib users • Spreadsheet importers • Bespoke utilities • Axiell Collections Tools / Services