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Developing and Implementing a QA Plan During Your Legacy Data to S1000D
This document discusses developing and implementing a quality assurance (QA) plan when converting legacy data. It recommends planning the conversion by asking important initial questions, learning from others, and preparing for the next steps. The document outlines DCL's project startup methodology, including inventorying and assessing the content to convert, prioritizing what to convert and when, analyzing content reuse, creating a conversion specification, normalizing the data, and viewing converted data during quality control. The overall message is to thoroughly plan the conversion by involving stakeholders, understanding the content, and establishing a solid process.
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Developing and Implementing a QA Plan During Your Legacy Data to S1000D
- 1. Confidential & Proprietarywww.dclab.comwww.dclab.com Developingand Implementing a QA Plan When Converting Your Legacy Data Naveh Greenberg, Director, U.S. Defense Development, Data Conversion Laboratory
- 2. Confidential & Proprietarywww.dclab.com2 Valuable Content Transformed • Document Digitization • XML and HTML Conversion • eBook Production • Hosted Solutions • Big Data Automation • Conversion Management • Editorial Services • Harmonizer
- 3. Confidential & Proprietarywww.dclab.com3 Experience the DCL Difference DCL blends years of conversion experience with cutting-edge technology and the infrastructure to make the process easy and efficient. • World-Class Services • Leading-Edge Technology • Unparalleled Infrastructure • US-Based Management • Complex-Content Expertise • 24/7 Online Project Tracking • Automated Quality Control • Global Capabilities
- 4. Confidential & Proprietarywww.dclab.com WeServe a Very Broad Client Base . . . 4
- 5. Confidential & Proprietarywww.dclab.com5 . . . Spanning All Industries • Aerospace • Associations • Defense • Distribution • Education • Financial • Government • Libraries • Life Sciences • Manufacturing • Medical • Museums • Periodicals • Professional • Publishing • Reference • Research • Societies • Software • STM • Technology • Telecommunications • Universities • Utilities
- 6. Confidential & Proprietarywww.dclab.com6 Agenda • What makes conversion difficult? • Planning for a good conversion experience • Implementing your plan • Examples • Q&A
- 7. Confidential & Proprietarywww.dclab.com7 What Makes Conversion Difficult • The usual conversion issues – Accuracy of the transferred text – Tables – Math & Special Characters – How to determine correct hierarchy. – Pages & most formatting are not in the XML/SGML – Irrelevant Cross-References – Identifying reusable content – Writer Creativity in Source Material • And the people issues – Getting used to a new “document” paradigm – Agreeing on conversion rules – Involving all stakeholders
- 8. Confidential & Proprietarywww.dclab.com8 Most Importantly – Plan!!! • Ask the important initial questions • Who are the stakeholders. Who is the final client/user? • What is the estimated volume and deadline? • What is the standard ? • What CMS or rendering tools will be used? • What are we starting with? Not all source data are created equal. • Budget? • Learn from others. • Join discussion groups. • Case studies & Lesson Learn. • Prepare for the next step • Get your hands on the source data, schemas, sample of converted data. • Build a solid team. • Develop a solid process. “If I had eight hours to chop down a tree, I'd spend six sharpening my ax.”
- 9. Confidential & Proprietarywww.dclab.com “IfI had eight hours to chop down a tree, I'd spend six sharpening my ax.” - Abraham Lincoln DCL’s Project Start-up Methodology
- 10. Confidential & Proprietarywww.dclab.com Inventory& Assessment • Log the batches received into a production control system. • By logging and tracking each unit you can gather information that can be used to: – Project delivery schedules – Confirm that processes are working properly – Track each unit and show you in what step of the production process it’s in.
- 11. Confidential & Proprietarywww.dclab.com11 Inventory & Assessment: What to Convert, and in What Order • Categorizing – Active documents in good shape – Active documents that need a lot of work – Somewhat inactive document that will likely be retired – Archival materials • Prioritizing – Documents that are most used – Documents that are customer favorites – Documents with longest product life – Start with most recent documents and go back • Identifying the process – Can be converted as is – Can be converted with some work – Needs to be rewritten – Don’t convert – just keep archival copies
- 12. Confidential & Proprietarywww.dclab.com WhyIs Reuse Analysis Important? • Increased consistency • Reduced development time • Lower maintenance costs • Rapid reconfiguration • Find Typos or Applicability • Divide and conquer
- 13. Confidential & Proprietarywww.dclab.com13 Content Reuse Analysis Reports • Finding exact or similar text will help you when mapping to Data Modules • It will also help to detect applicability and inconsistencies
- 14. Confidential & Proprietarywww.dclab.com14 Document Analysis – Text extraction
- 15. Confidential & Proprietarywww.dclab.com15 Document Analysis – Text extraction
- 16. Confidential & Proprietarywww.dclab.com16 Document Analysis – Text extraction
- 17. Confidential & Proprietarywww.dclab.com TheConversion Specification 17
- 18. Confidential & Proprietarywww.dclab.com TheConversion Specification 18
- 19. Confidential & Proprietarywww.dclab.com19 Normalizing Your Data <para>1. Clean the Engine.</para> <step1><para>Clean the Engine.</para></step1> <seqlist><item>Clean the Engine.</item></seqlist> <entry>1.</entry><entry>Clean the Engine. </entry>
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- 32. Confidential & Proprietarywww.dclab.com ViewingYour Converted Data while QC 32
- 33. Confidential & Proprietarywww.dclab.com33 Q&A Naveh Greenberg Director, U.S. Defense Development, Data Conversion Laboratory (718) 307-5758 ngreenberg@dclab.com @dclaboratory