DBMS-Report on Student management system.pptx

VISVESVARAYATECHNOLOGICAL UNIVERSITY
“Jnana Sangama”, Belagavi-590018
A
DBMS Laboratory Mini Project Report
On
“Student Management System”
SUBMITTED IN PARTIAL FULFILLMENT FOR 5TH
SEMESTER
BACHELOR OFENGINEERING
IN
ARTIFICIALINTELLIGENCEAND MACHINE LEARNING
SUBMITTEDBY
SHUBHAM JAISWAL(1JS21AI048)
Under the Guidance of:
CHETAN R
Assistant Professor,
Dept. of ISE, JSSATEB,
DEPARTMENT OFARTIFICIALINTELLIGENCEAND MACHINE LEARNING
JSSACADEMY OF TECHNICAL EDUCATION
JSS Campus, Dr.Vishnuvardhan Road, Bengaluru-560060
2023 - 2024

ACKNOWLEDGEMENT
The satisfaction and euphoria that accompany the successful completion of any task would be
incomplete without the mention of the people who made it possible. So with gratitude, I
acknowledge all those whose guidance and encouragement crowned my effort with success.
First and foremost, I would like to thank His Holiness Jagadguru Sri Shivarathri Deshikendra
Mahaswamiji and Dr. Bhimasen Soragaon, Principal, JSSATE, Bangalore for providing an
opportunity to carry out the DBMS MINI PROJECT (21CSL55) as a part of my curriculum in the
partial fulfillment of the degree course.
I express my sincere gratitude to our beloved Head of the department, Dr. Anil B. C., for his
cooperation and encouragement at all the moments of my approach.
It is my pleasant duty to place on record my deepest sense of gratitude to my respected guide and
mini-project coordinator Mr. CHETAN R, Assistant Professor for the constant encouragement,
valuable help, and assistance in every possible way.
I would like to thank all AIML Department teachers and non-teaching staff for providing me with
their valuable guidance and for being there at all stages of my work.
Regards,
SHUBHAM JAISWAL (1JS21AI048)

JSS MAHAVIDYAPEETHA, MYSURU
JSSACADEMY OF TECHNICAL EDUCATION
JSS Campus, Dr.Vishnuvardhan Road, Bengaluru-560060
DEPARTMENT OFARTIFICIAL INTELLIGENCEAND
MACHINE LEARNING
CERTIFICATE
This is to certify that the Mini project work entitled “STUDENT MANAGEMENT SYSTEM”
carried out by Mr. SHUBHAM JAISWAL bearing USN 1JS21AI048 is a bonafide student of JSS
ACADEMY OF TECHNICAL EDUCATION BENGALURU in partial fulfilment for 5th
Semester DBMS Laboratory with mini project in ARTIFICIAL INTELLIGENCE AND
MACHINE LEARNING of the Visvesvaraya Technological University, Belagavi during the
academic year 2023-24. It is certified that all corrections/suggestions indicated for Internal
Assessment have been incorporated in the report deposited in the departmental library. The mini
project report has been approved as it satisfies the academic requirements in respect of mini project
work prescribed for the said degree.
Mr. CHETAN R.
Assistant Professor
Dept. of ISE, JSSATEB
Dr.ANILB. C.
Professor & Head
Dept. of AIML, JSSATEB
1. Internal Examiner
2. External Examiner

ABSTRACT
The Student Management System project addresses the inefficiencies of manual student
management processes within educational institutions. Through analysis of the shortcomings
of the current system, it was identified that manual processes are time-consuming and costly.
To mitigate these challenges, the Student Management System software was developed to
streamline student-related activities.
This system allows users to register as either students or administrators. Administrators have
the authority to add, edit, and delete user accounts, while students can manage their own
profiles. Additionally, administrators can input, edit, and delete student marks, which are
accessible to all users.
By automating administrative tasks and providing a centralized platform for student
management, the Student Management System aims to enhance efficiency and reduce costs for
educational institutions. This abstract provides an overview of the system's objectives,
functionalities, and benefits, highlighting its potential to improve the academic experience for
students and school authorities alike.

CONTENTS
SI NO. CHAPTER PAGE NO.
1 INTRODUCTION
1-2
2 LITERATURE SURVEY
3-4
3 SYSTEM ANALYSIS
5-6
4 SYSTEM DESIGN
7-10
5 IMPLEMENTATION
11-15
6 TESTING
16-17
7 RESULT
18-20
8 CONCLUSION
21
9 REFERENCES
22

STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 1
INTRODUCTION
1. PROJECT DESCRIPTION
In today's educational landscape, the efficient management of student data and administrative
tasks is paramount for educational institutions to streamline operations and enhance overall
productivity. A Student Management System (SMS) serves as a comprehensive solution to
address the diverse needs of educational institutions, ranging from managing student records
to facilitating communication between stakeholders. This system integrates various
functionalities to automate routine tasks, improve data accuracy, and enhance collaboration
among administrators, educators, students, and parents. In summary, the Student Management
System represents a vital tool for modern educational institutions seeking to enhance efficiency,
transparency, and collaboration across all facets of their operations. By harnessing the power
of technology, educational institutions can embrace innovation and adapt to the evolving needs
of students, educators, and administrators in an increasingly digital world.
2. PROPOSED SOLUTION
The proposed solution for a Student Management System (SMS) should be comprehensive,
user- friendly, and customizable to meet the specific needs of educational institutions. Below
are key components and features that could be included in the proposed solution:
Implement a centralized database to store and manage student information, including personal
details, contact information, academic history, attendance records, and health information. This
database should be easily accessible and searchable by authorized administrators.
Develop features to streamline the enrollment and registration process, allowing students to
register for courses online, view their class schedules, and track their academic progress.
Enable administrators to record and track student academic performance, including grades,
transcripts, and course history. Implement features for generating academic reports, transcripts,
and certificates.
DEPT OF CSE(AIML) 1 | P a g e

3. PURPOSE
The purpose of a Student Management Portal is to serve as a centralized platform that facilitates
various aspects of student administration, communication, and collaboration within an
educational institution..
4. SCOPE
The scope of a Student Management Portal encompasses various functionalities and features
aimed at addressing the diverse needs of educational institutions, students, educators, parents,
and administrators
. Course Management
Add Courses:Administrators will have the ability to add new courses to the system, including
details such as course name, code, description, and other relevant information.
Add Subjects: Within each course, administrators can define subjects or modules, specifying
details such as subject name, code, credits, and any prerequisites.
. Student Registration and Management
Register Students: The system will facilitate student registration, allowing new students to
create accounts and provide necessary personal information such as name, email, contact
details, and academic background.
Manage Student Profiles: Students will be able to manage their profiles, update personal
information, and view their academic history.
. Session Management
Choose Sessions: Students will have the option to choose sessions or classes for their enrolled
courses. Sessions may include information such as session timing, instructor details, and
location.

CHAPTER 2
LITERATURE SURVEY
1. BACKGROUND STUDY
The background study of a Student Management System (SMS) is essential for
comprehensively understanding the educational context, challenges, and existing systems
within educational institutions. This study also involves identifying the motivations and
objectives for implementing or improving such a system. Here are the key components of the
background study for a Student Management System:
2. EXISTING SYSTEM
. Student Information Systems (SIS)
SIS serves as a comprehensive software platform designed to effectively manage student data.
This includes personal information, enrollment details, attendance records, grades, and
transcripts. Additionally, SIS platforms often integrate features for administrative tasks such as
admissions, registration, scheduling, and reporting.
. Learning Management Systems (LMS)
LMS platforms are primarily focused on the educational aspect of student management. They
provide tools for delivering course content, managing online assessments, and facilitating
collaboration between students and instructors. While LMS may not cover administrative
functions extensively, some platforms integrate with SIS to synchronize student data
seamlessly.
. Student Portals
Student portals offer a centralized online platform where students can access various
educational services and resources. This includes viewing schedules, grades, assignments,
announcements, and communication with instructors and peers.

2.3 TOOLSAND TECHNOLOGIES
. PHP
PHP is a server-side scripting language that is embedded in HTML. It is widely used for
managing dynamic content, databases, and session tracking. PHP is integrated with several
popular databases, including MySQL, PostgreSQL, Oracle, Sybase, Informix, and Microsoft
SQL Server.
. MySQL
MySQL is a free open-source relational database management system (RDBMS) ideal for both
small and large applications. It is commonly used for backend operations such as adding and
managing products, orders, payment information, and other activities.
. HTML5
HTML (Hypertext Markup Language) is used to structure web pages and their content. It
defines the structure of content within a webpage, including paragraphs, bulleted points,
images, and data tables. HTML5 is utilized for front-end display in various sizes within the
application.
. CSS
CSS (Cascading Style Sheets) is employed to describe the presentation of web pages, including
colors, layout, and fonts. It allows for adaptation to different devices and printers. CSS is
independent of HTML and compatible with any XML-based markup language.
. JavaScript
JavaScript adds dynamic behavior and special effects to web pages, primarily used for
validation purposes. It enables the execution of complex actions and facilitates interaction
between websites and visitors.
. Bootstrap
Bootstrap is a framework that expedites website design by providing HTML and CSS-based
design templates for various elements. It supports the creation of responsive and visually
appealing websites with ease.

CHAPTER 3
SYSTEMANALYSIS
The system analysis for the Student Management System project involves a comprehensive
examination of requirements, objectives, and existing processes to guide the development of
an efficient and user-friendly solution. Stakeholder engagement, including administrators,
teachers, and students, is integral to understanding their needs and expectations. Through
interviews, workshops, and requirement elicitation techniques, functional requirements such as
adding courses, registering students, and managing sessions are identified. Additionally, non-
functional requirements like usability, security, performance, scalability, and reliability are
analyzed to ensure the system meets quality standards and user expectations. A feasibility study
assesses the technical, economic, and operational viability of implementing the system using
JavaScript, PHP, MySQL, CSS, and Bootstrap. The system design and architecture are
meticulously planned, considering database schema, user interface wireframes, and system
workflows. Risk assessment identifies potential challenges and mitigation strategies to ensure
project success. Prototyping and validation validate system requirements and designs with
stakeholders, refining the solution iteratively. Documentation of findings, recommendations,
and requirements specifications guides the development process and ensures alignment with
project objectives. The system analysis lays the foundation for the successful development and
implementation of the Student Management System, enhancing student management processes
within educational institutions.
3.1 FUNCTIONAL REQUIREMENTS
. Register ToApplication:
Only customers can register, ensuring uniqueness by limiting one account per email ID. Upon
successful registration, users receive login credentials.
. Login:
Both admin and customers can log in using valid credentials, with the system directing them
to their respective dashboards based on their roles.
. Manage Student Portal:

Admin can add, view, edit, and delete student categories.
. View Students:
Teachers can view categories and search products by category.
. Manage Databases:
Admin can manage the database, ensuring data integrity, security, and efficiency.
. View Student Details:
Students can view their progress and search by category.
. Manage Student Courses:
Admin can manage student courses, ensuring appropriate enrollment, access to materials, and
progress tracking.
. Add Students:
Admin can add students to the system through a structured process.
. View Student Performance:
Users can view student records and performance.
3.2 NON-FUNCTIONAL REQUIREMENTS
. Usability:
The web-based application ensures usability globally, provided users have access to the internet
and a desktop.
. Security:
Secure login is ensured with required credentials.
. Extensibility:
The system is designed to be extensible for future enhancements by developers.

CHAPTER 4
SYSTEM DESIGN
4.1 DATA MODELDESIGN (ER DIAGRAMS)
An Entity-Relationship (ER) diagram for the Student Management System (SMS)
depicts theentities, attributes, and relationships involved in the system. Here's an
outline of the content typically included in an ER diagram for the SMS.
Fig.4.1.1. ER Diagram

4.2 Data Flow Diagram
The Data Flow Diagram (DFD) for the Student Management System illustrates the
flow of data within the system's components. At the highest level (Level 0), it
comprises external entities like administrators, students, and databases. Administrators
can add courses, manage subjects, and generate reports. Students can register, enroll in
courses, and view grades. These actions initiate data flows to and from the database,
ensuring seamless interaction between users and system functionalities. This simplified
representation encapsulates the core data exchanges and processes within the Student
Management System, facilitating effective management of student-related activities
and data.
Fig.4.2.1. Data Flow Diagram

4.3ACTIVITYDIAGRAM
The activity diagram for the Student Management System showcases the sequence of activities
performed by users within the system. It begins with user authentication, leading to branches
for administrators and students. Administrators can add courses, manage subjects, register
students, and view reports. Students can register for courses, view grades, and manage their
profiles. Each activity leads to subsequent actions, such as adding or editing data in the system.
The diagram illustrates the flow of activities, depicting the interactions between users and the
system components, providing a clear understanding of the system's functionality in managing
student-related tasks.
Fig.4.3.1.Activity Diagram

4.4 SCHEMADIAGRAM
The schema diagram for the Student Management System (SMS) outlines the structure of the
database, depicting the tables, their relationships, and attributes. Key entities include 'Students',
'Courses', 'Subjects', and 'Enrollments'. The 'Students' table holds student information, while
'Courses' and 'Subjects' tables store course and subject details, respectively. The 'Enrollments'
table establishes the relationship between students and courses. Attributes such as student ID,
course ID, and enrollment date facilitate data integrity and efficient querying. This schema
provides a blueprint for organizing and managing student-related data within the SMS
database.
Fig.4.4.1. Schema Diagram

CHAPTER 5
IMPLEMENTATION
The implementation phase of the Student Management System (SMS) involves translating the
system design and requirements into a functional software application. Here's an overview of
the implementation process:
. Setting Up Development Environment:
Install necessary development tools and software, including a web server (e.g., Apache), a
database management system (e.g., MySQL), and development frameworks (e.g., Laravel for
PHP).
. Database Creation:
Create the database schema based on the schema diagram, defining tables, relationships, and
attributes. Use SQL queries to create tables for students, courses, subjects, and enrollments.
. Backend Development:
Develop the backend of the SMS using PHP and MySQL. Implement functionalities such as
user authentication, CRUD operations for students, courses, and subjects, enrollment
management, and data validation.
. Frontend Development:
Design and develop the frontend of the SMS using HTML, CSS, JavaScript, and Bootstrap
framework for responsive design. Create user interfaces for registration, login, dashboard,
course management, and student enrollment.
. Integration:
Integrate the frontend and backend components to ensure seamless communication between
the user interface and the database. Implement APIs or use server-side scripting to handle
requests and responses.

. Testing:
Conduct thorough testing of the SMS to identify and fix bugs, ensure functionality meets
requirements, and validate user interactions. Perform unit testing, integration testing, and
system testing to verify the system's correctness and reliability.
. Deployment:
Deploy the SMS to a web server or hosting platform, configuring server settings, database
connections, and security measures. Ensure proper documentation and version control to
facilitate future updates and maintenance.
. UserTraining and Support:
Provide training to administrators, teachers, and students on how to use the SMS effectively.
Offer ongoing support and troubleshooting assistance to address any issues that may arise post-
deployment.
. Feedback and Iteration:
Gather feedback from users and stakeholders to identify areas for improvement and
enhancement. Iterate on the implementation based on user feedback and changing requirements
to continuously improve the SMS.
. Documentation:
Document the implementation process, including system architecture, codebase, configuration
settings, and deployment instructions. Create user manuals and guides to assist users in
navigating and using the SMS effectively.

5.1 CODE SNIPPETS
Below are some example code snippets demonstrating key aspects of the implementation
process.

5.2 Challenges Faced During Implementation andTheir Solutions
Technical Complexity: Developing a robust SMS with various functionalities such as user
authentication, database management, and frontend design can be technically complex.
Solution: Break down the implementation into smaller, manageable tasks. Use modular design
principles to divide the system into smaller components. Utilize frameworks and libraries to
streamline development and address technical complexities efficiently.
Data Security: Ensuring the security of student data is crucial to prevent unauthorized access
and data breaches.
Solution: Implement strong encryption techniques for sensitive data such as passwords and
personal information. Utilize secure authentication mechanisms, such as hashed passwords and
token-based authentication. Regularly update security measures to address emerging threats
and vulnerabilities.
Scalability: As the SMS grows and the user base increases, scalability becomes a concern to
handle the growing volume of data and user requests.
Solution: Design the system with scalability in mind from the beginning. Use scalable
architecture patterns such as microservices or cloud-based solutions. Optimize database queries
and use caching mechanisms to improve performance. Monitor system performance regularly
and scale resources as needed.
User Acceptance: Ensuring that the SMS meets the expectations and needs of end-users,
including administrators, teachers, and students, can be challenging.
Solution: Involve stakeholders in the development process through regular feedback sessions
and user testing. Conduct usability testing to identify and address user interface issues. Provide
training and support to users to ensure they understand how to use the system effectively.
Integration Challenges: Integrating the SMS with existing systems or third-party services can
pose integration challenges, such as compatibility issues and data synchronization problems.
Solution: Conduct thorough testing of integrations to identify and resolve compatibility issues
early in the development process. Use standard protocols and APIs for integration to ensure
compatibility with other systems. Work closely with vendors or third-party providers to address
any integration challenges effectively.

CHAPTER 6
TESTING
1. Testing Methodologies:
. Agile Testing: Adopt an agile testing approach to accommodate frequent changes and
iterations during development. Conduct testing in parallel with development sprints to provide
timely feedback and address issues promptly.
. Iterative Testing: Test the SMS in iterative cycles, focusing on specific functionalities or
modules in each iteration. This allows for incremental improvements and early detection of
defects.
. Exploratory Testing: Encourage testers to explore the SMS without predefined test scripts,
allowing them to uncover unexpected issues and usability concerns.
2. Test Cases and Scenarios:
. User Authentication: Verify that users can successfully register, login, and logout of the
system. Test scenarios include valid and invalid login attempts, password recovery, and account
creation.
. Course Management: Test functionalities related to adding, editing, and deleting courses.
Verify that courses are displayed correctly, and users can enroll in available courses.
. Student Registration: Validate the student registration process, including input validation,
error handling, and confirmation messages.
. Enrollment and Grade Management: Test the enrollment process for students in courses,
ensuring accurate recording of enrollment data. Verify that grades are calculated correctly and
displayed to students.

6.3 Results and Evaluation of Testing:
. Defect Tracking: Document and track defects identified during testing using a defect tracking
system. Assign priorities and statuses to defects to facilitate resolution and follow-up.
. Test Coverage: Evaluate test coverage to ensure that all critical functionalities of the SMS
are adequately tested. Identify any gaps in testing and prioritize additional test cases as needed.
. Validation of Requirements: Validate that the SMS meets the specified requirements
outlined in the system requirements documentation. Cross-reference test results with
requirements to ensure alignment.
. User Feedback: Gather feedback from users, including administrators, teachers, and students,
regarding their experience with the SMS. Use feedback to identify areas for improvement and
prioritize enhancements in future iterations.

CHAPTER 7
RESULT
Fig.7.1.1. Welcome Page
Welcome page which is the starting page of an application. This page a way for navigationinto
the system where user can register/login into the system to start using the application.
Fig.7.1.2. Dashboard
Student dashboard page: Here teachers can view students data and add and edit
even can delete and alter to.

Fig.7.1.3. Students View Option
Here admin can Add course, Add subjects with Edit and Delete option to register
students in particular course
Fig.7.1.4. Students Admin Page

Fig.7.1.5. Students Registration Page
Registering new students in a Student Management System (SMS) involves collecting
relevant information about the student and entering it into the system. Here's a step-by-
step guide on how to register new students.
Fig.7.1.6. Database Tables

CONCLUSION
In conclusion, the development and testing of the Student Management System (SMS) have
been successfully completed, marking a significant milestone in enhancing student
management processes within educational institutions. The SMS offers administrators,
teachers, and students a comprehensive platform to streamline tasks such as course
management, student registration, and grade tracking. Through rigorous testing methodologies
and iterative improvements, the SMS has been validated to meet user requirements, ensuring
reliability, usability, and security.
Future Enhancements or Recommendations:
Integration with Learning Management Systems (LMS): Explore opportunities to integrate
the SMS with existing LMS platforms to enhance course delivery, content management, and
collaboration features.
Enhanced Reporting and Analytics: Implement advanced reporting and analytics
capabilities within the SMS to provide administrators and teachers with valuable insights into
student performance, attendance trends, and course effectiveness.
Mobile Accessibility: Develop a mobile-responsive version of the SMS or dedicated mobile
applications to enable users to access system functionalities conveniently from their
smartphones or tablets.
Automation and Workflow Optimization: Incorporate automation features such as batch
processing, task scheduling, and notification systems to streamline administrative tasks and
improve efficiency.
Enhanced Security Measures: Continuously assess and enhance security measures within the
SMS to protect sensitive student data from cybersecurity threats and ensure compliance with
data privacy regulations.
User Experience Improvements: Gather feedback from users and conduct usability studies
to identify areas for improvement in the user interface and overall user experience. Implement
enhancements to optimize navigation, reduce complexity, and improve user satisfaction.

REFERENCES
The following books and online websites were referred during the analysis and execution phase
of the project.
Book References:
1. Kavrin Tatroe, Programming Php : Acomprehensive study, Edition 1(2013), PHI
2.Ray Harris, Php & My Sql: Solid ground on both PHP and MySQL in an easy and readable
manner.
Website References:
 Introduction · Bootstrap v5.0 (getbootstrap.com)
 http://www.google.com
 http://www.geeksforgeeks.com
 https://www.smashingmagazine.com
 https://www.w3.org/standards/

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