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VISVESVARAYATECHNOLOGICAL UNIVERSITY
“Jnana Sangama”, Belagavi-590018
A
DBMS Laboratory Mini Project Report
On
“Student Management System”
SUBMITTED IN PARTIAL FULFILLMENT FOR 5TH
SEMESTER
BACHELOR OFENGINEERING
IN
ARTIFICIALINTELLIGENCEAND MACHINE LEARNING
SUBMITTEDBY
SHUBHAM JAISWAL(1JS21AI048)
Under the Guidance of:
CHETAN R
Assistant Professor,
Dept. of ISE, JSSATEB,
DEPARTMENT OFARTIFICIALINTELLIGENCEAND MACHINE LEARNING
JSSACADEMY OF TECHNICAL EDUCATION
JSS Campus, Dr.Vishnuvardhan Road, Bengaluru-560060
2023 - 2024
ACKNOWLEDGEMENT
The satisfaction and euphoria that accompany the successful completion of any task would be
incomplete without the mention of the people who made it possible. So with gratitude, I
acknowledge all those whose guidance and encouragement crowned my effort with success.
First and foremost, I would like to thank His Holiness Jagadguru Sri Shivarathri Deshikendra
Mahaswamiji and Dr. Bhimasen Soragaon, Principal, JSSATE, Bangalore for providing an
opportunity to carry out the DBMS MINI PROJECT (21CSL55) as a part of my curriculum in the
partial fulfillment of the degree course.
I express my sincere gratitude to our beloved Head of the department, Dr. Anil B. C., for his
cooperation and encouragement at all the moments of my approach.
It is my pleasant duty to place on record my deepest sense of gratitude to my respected guide and
mini-project coordinator Mr. CHETAN R, Assistant Professor for the constant encouragement,
valuable help, and assistance in every possible way.
I would like to thank all AIML Department teachers and non-teaching staff for providing me with
their valuable guidance and for being there at all stages of my work.
Regards,
SHUBHAM JAISWAL (1JS21AI048)
JSS MAHAVIDYAPEETHA, MYSURU
JSSACADEMY OF TECHNICAL EDUCATION
JSS Campus, Dr.Vishnuvardhan Road, Bengaluru-560060
DEPARTMENT OFARTIFICIAL INTELLIGENCEAND
MACHINE LEARNING
CERTIFICATE
This is to certify that the Mini project work entitled “STUDENT MANAGEMENT SYSTEM”
carried out by Mr. SHUBHAM JAISWAL bearing USN 1JS21AI048 is a bonafide student of JSS
ACADEMY OF TECHNICAL EDUCATION BENGALURU in partial fulfilment for 5th
Semester DBMS Laboratory with mini project in ARTIFICIAL INTELLIGENCE AND
MACHINE LEARNING of the Visvesvaraya Technological University, Belagavi during the
academic year 2023-24. It is certified that all corrections/suggestions indicated for Internal
Assessment have been incorporated in the report deposited in the departmental library. The mini
project report has been approved as it satisfies the academic requirements in respect of mini project
work prescribed for the said degree.
Mr. CHETAN R.
Assistant Professor
Dept. of ISE, JSSATEB
Dr.ANILB. C.
Professor & Head
Dept. of AIML, JSSATEB
1. Internal Examiner
2. External Examiner
ABSTRACT
The Student Management System project addresses the inefficiencies of manual student
management processes within educational institutions. Through analysis of the shortcomings
of the current system, it was identified that manual processes are time-consuming and costly.
To mitigate these challenges, the Student Management System software was developed to
streamline student-related activities.
This system allows users to register as either students or administrators. Administrators have
the authority to add, edit, and delete user accounts, while students can manage their own
profiles. Additionally, administrators can input, edit, and delete student marks, which are
accessible to all users.
By automating administrative tasks and providing a centralized platform for student
management, the Student Management System aims to enhance efficiency and reduce costs for
educational institutions. This abstract provides an overview of the system's objectives,
functionalities, and benefits, highlighting its potential to improve the academic experience for
students and school authorities alike.
CONTENTS
SI NO. CHAPTER PAGE NO.
1 INTRODUCTION
1-2
2 LITERATURE SURVEY
3-4
3 SYSTEM ANALYSIS
5-6
4 SYSTEM DESIGN
7-10
5 IMPLEMENTATION
11-15
6 TESTING
16-17
7 RESULT
18-20
8 CONCLUSION
21
9 REFERENCES
22
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 1
INTRODUCTION
1. PROJECT DESCRIPTION
In today's educational landscape, the efficient management of student data and administrative
tasks is paramount for educational institutions to streamline operations and enhance overall
productivity. A Student Management System (SMS) serves as a comprehensive solution to
address the diverse needs of educational institutions, ranging from managing student records
to facilitating communication between stakeholders. This system integrates various
functionalities to automate routine tasks, improve data accuracy, and enhance collaboration
among administrators, educators, students, and parents. In summary, the Student Management
System represents a vital tool for modern educational institutions seeking to enhance efficiency,
transparency, and collaboration across all facets of their operations. By harnessing the power
of technology, educational institutions can embrace innovation and adapt to the evolving needs
of students, educators, and administrators in an increasingly digital world.
2. PROPOSED SOLUTION
The proposed solution for a Student Management System (SMS) should be comprehensive,
user- friendly, and customizable to meet the specific needs of educational institutions. Below
are key components and features that could be included in the proposed solution:
Implement a centralized database to store and manage student information, including personal
details, contact information, academic history, attendance records, and health information. This
database should be easily accessible and searchable by authorized administrators.
Develop features to streamline the enrollment and registration process, allowing students to
register for courses online, view their class schedules, and track their academic progress.
Enable administrators to record and track student academic performance, including grades,
transcripts, and course history. Implement features for generating academic reports, transcripts,
and certificates.
DEPT OF CSE(AIML) 1 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
3. PURPOSE
The purpose of a Student Management Portal is to serve as a centralized platform that facilitates
various aspects of student administration, communication, and collaboration within an
educational institution..
4. SCOPE
The scope of a Student Management Portal encompasses various functionalities and features
aimed at addressing the diverse needs of educational institutions, students, educators, parents,
and administrators
. Course Management
Add Courses:Administrators will have the ability to add new courses to the system, including
details such as course name, code, description, and other relevant information.
Add Subjects: Within each course, administrators can define subjects or modules, specifying
details such as subject name, code, credits, and any prerequisites.
. Student Registration and Management
Register Students: The system will facilitate student registration, allowing new students to
create accounts and provide necessary personal information such as name, email, contact
details, and academic background.
Manage Student Profiles: Students will be able to manage their profiles, update personal
information, and view their academic history.
. Session Management
Choose Sessions: Students will have the option to choose sessions or classes for their enrolled
courses. Sessions may include information such as session timing, instructor details, and
location.
DEPT OF CSE(AIML) 2 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 2
LITERATURE SURVEY
1. BACKGROUND STUDY
The background study of a Student Management System (SMS) is essential for
comprehensively understanding the educational context, challenges, and existing systems
within educational institutions. This study also involves identifying the motivations and
objectives for implementing or improving such a system. Here are the key components of the
background study for a Student Management System:
2. EXISTING SYSTEM
. Student Information Systems (SIS)
SIS serves as a comprehensive software platform designed to effectively manage student data.
This includes personal information, enrollment details, attendance records, grades, and
transcripts. Additionally, SIS platforms often integrate features for administrative tasks such as
admissions, registration, scheduling, and reporting.
. Learning Management Systems (LMS)
LMS platforms are primarily focused on the educational aspect of student management. They
provide tools for delivering course content, managing online assessments, and facilitating
collaboration between students and instructors. While LMS may not cover administrative
functions extensively, some platforms integrate with SIS to synchronize student data
seamlessly.
. Student Portals
Student portals offer a centralized online platform where students can access various
educational services and resources. This includes viewing schedules, grades, assignments,
announcements, and communication with instructors and peers.
DEPT OF CSE(AIML) 3 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
2.3 TOOLSAND TECHNOLOGIES
. PHP
PHP is a server-side scripting language that is embedded in HTML. It is widely used for
managing dynamic content, databases, and session tracking. PHP is integrated with several
popular databases, including MySQL, PostgreSQL, Oracle, Sybase, Informix, and Microsoft
SQL Server.
. MySQL
MySQL is a free open-source relational database management system (RDBMS) ideal for both
small and large applications. It is commonly used for backend operations such as adding and
managing products, orders, payment information, and other activities.
. HTML5
HTML (Hypertext Markup Language) is used to structure web pages and their content. It
defines the structure of content within a webpage, including paragraphs, bulleted points,
images, and data tables. HTML5 is utilized for front-end display in various sizes within the
application.
. CSS
CSS (Cascading Style Sheets) is employed to describe the presentation of web pages, including
colors, layout, and fonts. It allows for adaptation to different devices and printers. CSS is
independent of HTML and compatible with any XML-based markup language.
. JavaScript
JavaScript adds dynamic behavior and special effects to web pages, primarily used for
validation purposes. It enables the execution of complex actions and facilitates interaction
between websites and visitors.
. Bootstrap
Bootstrap is a framework that expedites website design by providing HTML and CSS-based
design templates for various elements. It supports the creation of responsive and visually
appealing websites with ease.
DEPT OF CSE(AIML) 4 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 3
SYSTEMANALYSIS
The system analysis for the Student Management System project involves a comprehensive
examination of requirements, objectives, and existing processes to guide the development of
an efficient and user-friendly solution. Stakeholder engagement, including administrators,
teachers, and students, is integral to understanding their needs and expectations. Through
interviews, workshops, and requirement elicitation techniques, functional requirements such as
adding courses, registering students, and managing sessions are identified. Additionally, non-
functional requirements like usability, security, performance, scalability, and reliability are
analyzed to ensure the system meets quality standards and user expectations. A feasibility study
assesses the technical, economic, and operational viability of implementing the system using
JavaScript, PHP, MySQL, CSS, and Bootstrap. The system design and architecture are
meticulously planned, considering database schema, user interface wireframes, and system
workflows. Risk assessment identifies potential challenges and mitigation strategies to ensure
project success. Prototyping and validation validate system requirements and designs with
stakeholders, refining the solution iteratively. Documentation of findings, recommendations,
and requirements specifications guides the development process and ensures alignment with
project objectives. The system analysis lays the foundation for the successful development and
implementation of the Student Management System, enhancing student management processes
within educational institutions.
DEPT OF CSE(AIML) 5 | P a g e
3.1 FUNCTIONAL REQUIREMENTS
. Register ToApplication:
Only customers can register, ensuring uniqueness by limiting one account per email ID. Upon
successful registration, users receive login credentials.
. Login:
Both admin and customers can log in using valid credentials, with the system directing them
to their respective dashboards based on their roles.
. Manage Student Portal:
STUDENT MANAGEMENT SYSTEM 1JS21AI048
Admin can add, view, edit, and delete student categories.
. View Students:
Teachers can view categories and search products by category.
. Manage Databases:
Admin can manage the database, ensuring data integrity, security, and efficiency.
. View Student Details:
Students can view their progress and search by category.
. Manage Student Courses:
Admin can manage student courses, ensuring appropriate enrollment, access to materials, and
progress tracking.
. Add Students:
Admin can add students to the system through a structured process.
. View Student Performance:
Users can view student records and performance.
3.2 NON-FUNCTIONAL REQUIREMENTS
. Usability:
The web-based application ensures usability globally, provided users have access to the internet
and a desktop.
. Security:
Secure login is ensured with required credentials.
. Extensibility:
The system is designed to be extensible for future enhancements by developers.
DEPT OF CSE(AIML) 6 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 4
SYSTEM DESIGN
4.1 DATA MODELDESIGN (ER DIAGRAMS)
An Entity-Relationship (ER) diagram for the Student Management System (SMS)
depicts theentities, attributes, and relationships involved in the system. Here's an
outline of the content typically included in an ER diagram for the SMS.
Fig.4.1.1. ER Diagram
DEPT OF CSE(AIML) 7 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
4.2 Data Flow Diagram
The Data Flow Diagram (DFD) for the Student Management System illustrates the
flow of data within the system's components. At the highest level (Level 0), it
comprises external entities like administrators, students, and databases. Administrators
can add courses, manage subjects, and generate reports. Students can register, enroll in
courses, and view grades. These actions initiate data flows to and from the database,
ensuring seamless interaction between users and system functionalities. This simplified
representation encapsulates the core data exchanges and processes within the Student
Management System, facilitating effective management of student-related activities
and data.
Fig.4.2.1. Data Flow Diagram
DEPT OF CSE(AIML) 8 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
4.3ACTIVITYDIAGRAM
The activity diagram for the Student Management System showcases the sequence of activities
performed by users within the system. It begins with user authentication, leading to branches
for administrators and students. Administrators can add courses, manage subjects, register
students, and view reports. Students can register for courses, view grades, and manage their
profiles. Each activity leads to subsequent actions, such as adding or editing data in the system.
The diagram illustrates the flow of activities, depicting the interactions between users and the
system components, providing a clear understanding of the system's functionality in managing
student-related tasks.
Fig.4.3.1.Activity Diagram
DEPT OF CSE(AIML) 9 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
4.4 SCHEMADIAGRAM
The schema diagram for the Student Management System (SMS) outlines the structure of the
database, depicting the tables, their relationships, and attributes. Key entities include 'Students',
'Courses', 'Subjects', and 'Enrollments'. The 'Students' table holds student information, while
'Courses' and 'Subjects' tables store course and subject details, respectively. The 'Enrollments'
table establishes the relationship between students and courses. Attributes such as student ID,
course ID, and enrollment date facilitate data integrity and efficient querying. This schema
provides a blueprint for organizing and managing student-related data within the SMS
database.
Fig.4.4.1. Schema Diagram
DEPT OF CSE(AIML) 10 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 5
IMPLEMENTATION
The implementation phase of the Student Management System (SMS) involves translating the
system design and requirements into a functional software application. Here's an overview of
the implementation process:
. Setting Up Development Environment:
Install necessary development tools and software, including a web server (e.g., Apache), a
database management system (e.g., MySQL), and development frameworks (e.g., Laravel for
PHP).
. Database Creation:
Create the database schema based on the schema diagram, defining tables, relationships, and
attributes. Use SQL queries to create tables for students, courses, subjects, and enrollments.
. Backend Development:
Develop the backend of the SMS using PHP and MySQL. Implement functionalities such as
user authentication, CRUD operations for students, courses, and subjects, enrollment
management, and data validation.
. Frontend Development:
Design and develop the frontend of the SMS using HTML, CSS, JavaScript, and Bootstrap
framework for responsive design. Create user interfaces for registration, login, dashboard,
course management, and student enrollment.
. Integration:
Integrate the frontend and backend components to ensure seamless communication between
the user interface and the database. Implement APIs or use server-side scripting to handle
requests and responses.
DEPT OF CSE(AIML) 11 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
. Testing:
Conduct thorough testing of the SMS to identify and fix bugs, ensure functionality meets
requirements, and validate user interactions. Perform unit testing, integration testing, and
system testing to verify the system's correctness and reliability.
. Deployment:
Deploy the SMS to a web server or hosting platform, configuring server settings, database
connections, and security measures. Ensure proper documentation and version control to
facilitate future updates and maintenance.
. UserTraining and Support:
Provide training to administrators, teachers, and students on how to use the SMS effectively.
Offer ongoing support and troubleshooting assistance to address any issues that may arise post-
deployment.
. Feedback and Iteration:
Gather feedback from users and stakeholders to identify areas for improvement and
enhancement. Iterate on the implementation based on user feedback and changing requirements
to continuously improve the SMS.
. Documentation:
Document the implementation process, including system architecture, codebase, configuration
settings, and deployment instructions. Create user manuals and guides to assist users in
navigating and using the SMS effectively.
DEPT OF CSE(AIML) 12 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
5.1 CODE SNIPPETS
Below are some example code snippets demonstrating key aspects of the implementation
process.
DEPT OF CSE(AIML) 13 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
DEPT OF CSE(AIML) 14 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
5.2 Challenges Faced During Implementation andTheir Solutions
Technical Complexity: Developing a robust SMS with various functionalities such as user
authentication, database management, and frontend design can be technically complex.
Solution: Break down the implementation into smaller, manageable tasks. Use modular design
principles to divide the system into smaller components. Utilize frameworks and libraries to
streamline development and address technical complexities efficiently.
Data Security: Ensuring the security of student data is crucial to prevent unauthorized access
and data breaches.
Solution: Implement strong encryption techniques for sensitive data such as passwords and
personal information. Utilize secure authentication mechanisms, such as hashed passwords and
token-based authentication. Regularly update security measures to address emerging threats
and vulnerabilities.
Scalability: As the SMS grows and the user base increases, scalability becomes a concern to
handle the growing volume of data and user requests.
Solution: Design the system with scalability in mind from the beginning. Use scalable
architecture patterns such as microservices or cloud-based solutions. Optimize database queries
and use caching mechanisms to improve performance. Monitor system performance regularly
and scale resources as needed.
User Acceptance: Ensuring that the SMS meets the expectations and needs of end-users,
including administrators, teachers, and students, can be challenging.
Solution: Involve stakeholders in the development process through regular feedback sessions
and user testing. Conduct usability testing to identify and address user interface issues. Provide
training and support to users to ensure they understand how to use the system effectively.
Integration Challenges: Integrating the SMS with existing systems or third-party services can
pose integration challenges, such as compatibility issues and data synchronization problems.
Solution: Conduct thorough testing of integrations to identify and resolve compatibility issues
early in the development process. Use standard protocols and APIs for integration to ensure
compatibility with other systems. Work closely with vendors or third-party providers to address
any integration challenges effectively.
DEPT OF CSE(AIML) 15 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 6
DEPT OF CSE(AIML) 16 | P a g e
TESTING
1. Testing Methodologies:
. Agile Testing: Adopt an agile testing approach to accommodate frequent changes and
iterations during development. Conduct testing in parallel with development sprints to provide
timely feedback and address issues promptly.
. Iterative Testing: Test the SMS in iterative cycles, focusing on specific functionalities or
modules in each iteration. This allows for incremental improvements and early detection of
defects.
. Exploratory Testing: Encourage testers to explore the SMS without predefined test scripts,
allowing them to uncover unexpected issues and usability concerns.
2. Test Cases and Scenarios:
. User Authentication: Verify that users can successfully register, login, and logout of the
system. Test scenarios include valid and invalid login attempts, password recovery, and account
creation.
. Course Management: Test functionalities related to adding, editing, and deleting courses.
Verify that courses are displayed correctly, and users can enroll in available courses.
. Student Registration: Validate the student registration process, including input validation,
error handling, and confirmation messages.
. Enrollment and Grade Management: Test the enrollment process for students in courses,
ensuring accurate recording of enrollment data. Verify that grades are calculated correctly and
displayed to students.
STUDENT MANAGEMENT SYSTEM 1JS21AI048
6.3 Results and Evaluation of Testing:
. Defect Tracking: Document and track defects identified during testing using a defect tracking
system. Assign priorities and statuses to defects to facilitate resolution and follow-up.
. Test Coverage: Evaluate test coverage to ensure that all critical functionalities of the SMS
are adequately tested. Identify any gaps in testing and prioritize additional test cases as needed.
. Validation of Requirements: Validate that the SMS meets the specified requirements
outlined in the system requirements documentation. Cross-reference test results with
requirements to ensure alignment.
. User Feedback: Gather feedback from users, including administrators, teachers, and students,
regarding their experience with the SMS. Use feedback to identify areas for improvement and
prioritize enhancements in future iterations.
DEPT OF CSE(AIML) 17 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CHAPTER 7
RESULT
Fig.7.1.1. Welcome Page
Welcome page which is the starting page of an application. This page a way for navigationinto
the system where user can register/login into the system to start using the application.
Fig.7.1.2. Dashboard
Student dashboard page: Here teachers can view students data and add and edit
even can delete and alter to.
DEPT OF CSE(AIML) 18 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
Fig.7.1.3. Students View Option
Here admin can Add course, Add subjects with Edit and Delete option to register
students in particular course
Fig.7.1.4. Students Admin Page
DEPT OF CSE(AIML) 19 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
Fig.7.1.5. Students Registration Page
Registering new students in a Student Management System (SMS) involves collecting
relevant information about the student and entering it into the system. Here's a step-by-
step guide on how to register new students.
Fig.7.1.6. Database Tables
DEPT OF CSE(AIML) 20 | P a g e
STUDENT MANAGEMENT SYSTEM 1JS21AI048
CONCLUSION
In conclusion, the development and testing of the Student Management System (SMS) have
been successfully completed, marking a significant milestone in enhancing student
management processes within educational institutions. The SMS offers administrators,
teachers, and students a comprehensive platform to streamline tasks such as course
management, student registration, and grade tracking. Through rigorous testing methodologies
and iterative improvements, the SMS has been validated to meet user requirements, ensuring
reliability, usability, and security.
DEPT OF CSE(AIML) 21 | P a g e
Future Enhancements or Recommendations:
Integration with Learning Management Systems (LMS): Explore opportunities to integrate
the SMS with existing LMS platforms to enhance course delivery, content management, and
collaboration features.
Enhanced Reporting and Analytics: Implement advanced reporting and analytics
capabilities within the SMS to provide administrators and teachers with valuable insights into
student performance, attendance trends, and course effectiveness.
Mobile Accessibility: Develop a mobile-responsive version of the SMS or dedicated mobile
applications to enable users to access system functionalities conveniently from their
smartphones or tablets.
Automation and Workflow Optimization: Incorporate automation features such as batch
processing, task scheduling, and notification systems to streamline administrative tasks and
improve efficiency.
Enhanced Security Measures: Continuously assess and enhance security measures within the
SMS to protect sensitive student data from cybersecurity threats and ensure compliance with
data privacy regulations.
User Experience Improvements: Gather feedback from users and conduct usability studies
to identify areas for improvement in the user interface and overall user experience. Implement
enhancements to optimize navigation, reduce complexity, and improve user satisfaction.
STUDENT MANAGEMENT SYSTEM 1JS21AI048
REFERENCES
The following books and online websites were referred during the analysis and execution phase
of the project.
Book References:
1. Kavrin Tatroe, Programming Php : Acomprehensive study, Edition 1(2013), PHI
2.Ray Harris, Php & My Sql: Solid ground on both PHP and MySQL in an easy and readable
manner.
Website References:
 Introduction · Bootstrap v5.0 (getbootstrap.com)
 http://www.google.com
 http://www.geeksforgeeks.com
 https://www.smashingmagazine.com
 https://www.w3.org/standards/
DEPT OF CSE(AIML) 22 | P a g e

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DBMS-Report on Student management system.pptx

  • 1. VISVESVARAYATECHNOLOGICAL UNIVERSITY “Jnana Sangama”, Belagavi-590018 A DBMS Laboratory Mini Project Report On “Student Management System” SUBMITTED IN PARTIAL FULFILLMENT FOR 5TH SEMESTER BACHELOR OFENGINEERING IN ARTIFICIALINTELLIGENCEAND MACHINE LEARNING SUBMITTEDBY SHUBHAM JAISWAL(1JS21AI048) Under the Guidance of: CHETAN R Assistant Professor, Dept. of ISE, JSSATEB, DEPARTMENT OFARTIFICIALINTELLIGENCEAND MACHINE LEARNING JSSACADEMY OF TECHNICAL EDUCATION JSS Campus, Dr.Vishnuvardhan Road, Bengaluru-560060 2023 - 2024
  • 2. ACKNOWLEDGEMENT The satisfaction and euphoria that accompany the successful completion of any task would be incomplete without the mention of the people who made it possible. So with gratitude, I acknowledge all those whose guidance and encouragement crowned my effort with success. First and foremost, I would like to thank His Holiness Jagadguru Sri Shivarathri Deshikendra Mahaswamiji and Dr. Bhimasen Soragaon, Principal, JSSATE, Bangalore for providing an opportunity to carry out the DBMS MINI PROJECT (21CSL55) as a part of my curriculum in the partial fulfillment of the degree course. I express my sincere gratitude to our beloved Head of the department, Dr. Anil B. C., for his cooperation and encouragement at all the moments of my approach. It is my pleasant duty to place on record my deepest sense of gratitude to my respected guide and mini-project coordinator Mr. CHETAN R, Assistant Professor for the constant encouragement, valuable help, and assistance in every possible way. I would like to thank all AIML Department teachers and non-teaching staff for providing me with their valuable guidance and for being there at all stages of my work. Regards, SHUBHAM JAISWAL (1JS21AI048)
  • 3. JSS MAHAVIDYAPEETHA, MYSURU JSSACADEMY OF TECHNICAL EDUCATION JSS Campus, Dr.Vishnuvardhan Road, Bengaluru-560060 DEPARTMENT OFARTIFICIAL INTELLIGENCEAND MACHINE LEARNING CERTIFICATE This is to certify that the Mini project work entitled “STUDENT MANAGEMENT SYSTEM” carried out by Mr. SHUBHAM JAISWAL bearing USN 1JS21AI048 is a bonafide student of JSS ACADEMY OF TECHNICAL EDUCATION BENGALURU in partial fulfilment for 5th Semester DBMS Laboratory with mini project in ARTIFICIAL INTELLIGENCE AND MACHINE LEARNING of the Visvesvaraya Technological University, Belagavi during the academic year 2023-24. It is certified that all corrections/suggestions indicated for Internal Assessment have been incorporated in the report deposited in the departmental library. The mini project report has been approved as it satisfies the academic requirements in respect of mini project work prescribed for the said degree. Mr. CHETAN R. Assistant Professor Dept. of ISE, JSSATEB Dr.ANILB. C. Professor & Head Dept. of AIML, JSSATEB 1. Internal Examiner 2. External Examiner
  • 4. ABSTRACT The Student Management System project addresses the inefficiencies of manual student management processes within educational institutions. Through analysis of the shortcomings of the current system, it was identified that manual processes are time-consuming and costly. To mitigate these challenges, the Student Management System software was developed to streamline student-related activities. This system allows users to register as either students or administrators. Administrators have the authority to add, edit, and delete user accounts, while students can manage their own profiles. Additionally, administrators can input, edit, and delete student marks, which are accessible to all users. By automating administrative tasks and providing a centralized platform for student management, the Student Management System aims to enhance efficiency and reduce costs for educational institutions. This abstract provides an overview of the system's objectives, functionalities, and benefits, highlighting its potential to improve the academic experience for students and school authorities alike.
  • 5. CONTENTS SI NO. CHAPTER PAGE NO. 1 INTRODUCTION 1-2 2 LITERATURE SURVEY 3-4 3 SYSTEM ANALYSIS 5-6 4 SYSTEM DESIGN 7-10 5 IMPLEMENTATION 11-15 6 TESTING 16-17 7 RESULT 18-20 8 CONCLUSION 21 9 REFERENCES 22
  • 6. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 1 INTRODUCTION 1. PROJECT DESCRIPTION In today's educational landscape, the efficient management of student data and administrative tasks is paramount for educational institutions to streamline operations and enhance overall productivity. A Student Management System (SMS) serves as a comprehensive solution to address the diverse needs of educational institutions, ranging from managing student records to facilitating communication between stakeholders. This system integrates various functionalities to automate routine tasks, improve data accuracy, and enhance collaboration among administrators, educators, students, and parents. In summary, the Student Management System represents a vital tool for modern educational institutions seeking to enhance efficiency, transparency, and collaboration across all facets of their operations. By harnessing the power of technology, educational institutions can embrace innovation and adapt to the evolving needs of students, educators, and administrators in an increasingly digital world. 2. PROPOSED SOLUTION The proposed solution for a Student Management System (SMS) should be comprehensive, user- friendly, and customizable to meet the specific needs of educational institutions. Below are key components and features that could be included in the proposed solution: Implement a centralized database to store and manage student information, including personal details, contact information, academic history, attendance records, and health information. This database should be easily accessible and searchable by authorized administrators. Develop features to streamline the enrollment and registration process, allowing students to register for courses online, view their class schedules, and track their academic progress. Enable administrators to record and track student academic performance, including grades, transcripts, and course history. Implement features for generating academic reports, transcripts, and certificates. DEPT OF CSE(AIML) 1 | P a g e
  • 7. STUDENT MANAGEMENT SYSTEM 1JS21AI048 3. PURPOSE The purpose of a Student Management Portal is to serve as a centralized platform that facilitates various aspects of student administration, communication, and collaboration within an educational institution.. 4. SCOPE The scope of a Student Management Portal encompasses various functionalities and features aimed at addressing the diverse needs of educational institutions, students, educators, parents, and administrators . Course Management Add Courses:Administrators will have the ability to add new courses to the system, including details such as course name, code, description, and other relevant information. Add Subjects: Within each course, administrators can define subjects or modules, specifying details such as subject name, code, credits, and any prerequisites. . Student Registration and Management Register Students: The system will facilitate student registration, allowing new students to create accounts and provide necessary personal information such as name, email, contact details, and academic background. Manage Student Profiles: Students will be able to manage their profiles, update personal information, and view their academic history. . Session Management Choose Sessions: Students will have the option to choose sessions or classes for their enrolled courses. Sessions may include information such as session timing, instructor details, and location. DEPT OF CSE(AIML) 2 | P a g e
  • 8. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 2 LITERATURE SURVEY 1. BACKGROUND STUDY The background study of a Student Management System (SMS) is essential for comprehensively understanding the educational context, challenges, and existing systems within educational institutions. This study also involves identifying the motivations and objectives for implementing or improving such a system. Here are the key components of the background study for a Student Management System: 2. EXISTING SYSTEM . Student Information Systems (SIS) SIS serves as a comprehensive software platform designed to effectively manage student data. This includes personal information, enrollment details, attendance records, grades, and transcripts. Additionally, SIS platforms often integrate features for administrative tasks such as admissions, registration, scheduling, and reporting. . Learning Management Systems (LMS) LMS platforms are primarily focused on the educational aspect of student management. They provide tools for delivering course content, managing online assessments, and facilitating collaboration between students and instructors. While LMS may not cover administrative functions extensively, some platforms integrate with SIS to synchronize student data seamlessly. . Student Portals Student portals offer a centralized online platform where students can access various educational services and resources. This includes viewing schedules, grades, assignments, announcements, and communication with instructors and peers. DEPT OF CSE(AIML) 3 | P a g e
  • 9. STUDENT MANAGEMENT SYSTEM 1JS21AI048 2.3 TOOLSAND TECHNOLOGIES . PHP PHP is a server-side scripting language that is embedded in HTML. It is widely used for managing dynamic content, databases, and session tracking. PHP is integrated with several popular databases, including MySQL, PostgreSQL, Oracle, Sybase, Informix, and Microsoft SQL Server. . MySQL MySQL is a free open-source relational database management system (RDBMS) ideal for both small and large applications. It is commonly used for backend operations such as adding and managing products, orders, payment information, and other activities. . HTML5 HTML (Hypertext Markup Language) is used to structure web pages and their content. It defines the structure of content within a webpage, including paragraphs, bulleted points, images, and data tables. HTML5 is utilized for front-end display in various sizes within the application. . CSS CSS (Cascading Style Sheets) is employed to describe the presentation of web pages, including colors, layout, and fonts. It allows for adaptation to different devices and printers. CSS is independent of HTML and compatible with any XML-based markup language. . JavaScript JavaScript adds dynamic behavior and special effects to web pages, primarily used for validation purposes. It enables the execution of complex actions and facilitates interaction between websites and visitors. . Bootstrap Bootstrap is a framework that expedites website design by providing HTML and CSS-based design templates for various elements. It supports the creation of responsive and visually appealing websites with ease. DEPT OF CSE(AIML) 4 | P a g e
  • 10. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 3 SYSTEMANALYSIS The system analysis for the Student Management System project involves a comprehensive examination of requirements, objectives, and existing processes to guide the development of an efficient and user-friendly solution. Stakeholder engagement, including administrators, teachers, and students, is integral to understanding their needs and expectations. Through interviews, workshops, and requirement elicitation techniques, functional requirements such as adding courses, registering students, and managing sessions are identified. Additionally, non- functional requirements like usability, security, performance, scalability, and reliability are analyzed to ensure the system meets quality standards and user expectations. A feasibility study assesses the technical, economic, and operational viability of implementing the system using JavaScript, PHP, MySQL, CSS, and Bootstrap. The system design and architecture are meticulously planned, considering database schema, user interface wireframes, and system workflows. Risk assessment identifies potential challenges and mitigation strategies to ensure project success. Prototyping and validation validate system requirements and designs with stakeholders, refining the solution iteratively. Documentation of findings, recommendations, and requirements specifications guides the development process and ensures alignment with project objectives. The system analysis lays the foundation for the successful development and implementation of the Student Management System, enhancing student management processes within educational institutions. DEPT OF CSE(AIML) 5 | P a g e 3.1 FUNCTIONAL REQUIREMENTS . Register ToApplication: Only customers can register, ensuring uniqueness by limiting one account per email ID. Upon successful registration, users receive login credentials. . Login: Both admin and customers can log in using valid credentials, with the system directing them to their respective dashboards based on their roles. . Manage Student Portal:
  • 11. STUDENT MANAGEMENT SYSTEM 1JS21AI048 Admin can add, view, edit, and delete student categories. . View Students: Teachers can view categories and search products by category. . Manage Databases: Admin can manage the database, ensuring data integrity, security, and efficiency. . View Student Details: Students can view their progress and search by category. . Manage Student Courses: Admin can manage student courses, ensuring appropriate enrollment, access to materials, and progress tracking. . Add Students: Admin can add students to the system through a structured process. . View Student Performance: Users can view student records and performance. 3.2 NON-FUNCTIONAL REQUIREMENTS . Usability: The web-based application ensures usability globally, provided users have access to the internet and a desktop. . Security: Secure login is ensured with required credentials. . Extensibility: The system is designed to be extensible for future enhancements by developers. DEPT OF CSE(AIML) 6 | P a g e
  • 12. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 4 SYSTEM DESIGN 4.1 DATA MODELDESIGN (ER DIAGRAMS) An Entity-Relationship (ER) diagram for the Student Management System (SMS) depicts theentities, attributes, and relationships involved in the system. Here's an outline of the content typically included in an ER diagram for the SMS. Fig.4.1.1. ER Diagram DEPT OF CSE(AIML) 7 | P a g e
  • 13. STUDENT MANAGEMENT SYSTEM 1JS21AI048 4.2 Data Flow Diagram The Data Flow Diagram (DFD) for the Student Management System illustrates the flow of data within the system's components. At the highest level (Level 0), it comprises external entities like administrators, students, and databases. Administrators can add courses, manage subjects, and generate reports. Students can register, enroll in courses, and view grades. These actions initiate data flows to and from the database, ensuring seamless interaction between users and system functionalities. This simplified representation encapsulates the core data exchanges and processes within the Student Management System, facilitating effective management of student-related activities and data. Fig.4.2.1. Data Flow Diagram DEPT OF CSE(AIML) 8 | P a g e
  • 14. STUDENT MANAGEMENT SYSTEM 1JS21AI048 4.3ACTIVITYDIAGRAM The activity diagram for the Student Management System showcases the sequence of activities performed by users within the system. It begins with user authentication, leading to branches for administrators and students. Administrators can add courses, manage subjects, register students, and view reports. Students can register for courses, view grades, and manage their profiles. Each activity leads to subsequent actions, such as adding or editing data in the system. The diagram illustrates the flow of activities, depicting the interactions between users and the system components, providing a clear understanding of the system's functionality in managing student-related tasks. Fig.4.3.1.Activity Diagram DEPT OF CSE(AIML) 9 | P a g e
  • 15. STUDENT MANAGEMENT SYSTEM 1JS21AI048 4.4 SCHEMADIAGRAM The schema diagram for the Student Management System (SMS) outlines the structure of the database, depicting the tables, their relationships, and attributes. Key entities include 'Students', 'Courses', 'Subjects', and 'Enrollments'. The 'Students' table holds student information, while 'Courses' and 'Subjects' tables store course and subject details, respectively. The 'Enrollments' table establishes the relationship between students and courses. Attributes such as student ID, course ID, and enrollment date facilitate data integrity and efficient querying. This schema provides a blueprint for organizing and managing student-related data within the SMS database. Fig.4.4.1. Schema Diagram DEPT OF CSE(AIML) 10 | P a g e
  • 16. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 5 IMPLEMENTATION The implementation phase of the Student Management System (SMS) involves translating the system design and requirements into a functional software application. Here's an overview of the implementation process: . Setting Up Development Environment: Install necessary development tools and software, including a web server (e.g., Apache), a database management system (e.g., MySQL), and development frameworks (e.g., Laravel for PHP). . Database Creation: Create the database schema based on the schema diagram, defining tables, relationships, and attributes. Use SQL queries to create tables for students, courses, subjects, and enrollments. . Backend Development: Develop the backend of the SMS using PHP and MySQL. Implement functionalities such as user authentication, CRUD operations for students, courses, and subjects, enrollment management, and data validation. . Frontend Development: Design and develop the frontend of the SMS using HTML, CSS, JavaScript, and Bootstrap framework for responsive design. Create user interfaces for registration, login, dashboard, course management, and student enrollment. . Integration: Integrate the frontend and backend components to ensure seamless communication between the user interface and the database. Implement APIs or use server-side scripting to handle requests and responses. DEPT OF CSE(AIML) 11 | P a g e
  • 17. STUDENT MANAGEMENT SYSTEM 1JS21AI048 . Testing: Conduct thorough testing of the SMS to identify and fix bugs, ensure functionality meets requirements, and validate user interactions. Perform unit testing, integration testing, and system testing to verify the system's correctness and reliability. . Deployment: Deploy the SMS to a web server or hosting platform, configuring server settings, database connections, and security measures. Ensure proper documentation and version control to facilitate future updates and maintenance. . UserTraining and Support: Provide training to administrators, teachers, and students on how to use the SMS effectively. Offer ongoing support and troubleshooting assistance to address any issues that may arise post- deployment. . Feedback and Iteration: Gather feedback from users and stakeholders to identify areas for improvement and enhancement. Iterate on the implementation based on user feedback and changing requirements to continuously improve the SMS. . Documentation: Document the implementation process, including system architecture, codebase, configuration settings, and deployment instructions. Create user manuals and guides to assist users in navigating and using the SMS effectively. DEPT OF CSE(AIML) 12 | P a g e
  • 18. STUDENT MANAGEMENT SYSTEM 1JS21AI048 5.1 CODE SNIPPETS Below are some example code snippets demonstrating key aspects of the implementation process. DEPT OF CSE(AIML) 13 | P a g e
  • 19. STUDENT MANAGEMENT SYSTEM 1JS21AI048 DEPT OF CSE(AIML) 14 | P a g e
  • 20. STUDENT MANAGEMENT SYSTEM 1JS21AI048 5.2 Challenges Faced During Implementation andTheir Solutions Technical Complexity: Developing a robust SMS with various functionalities such as user authentication, database management, and frontend design can be technically complex. Solution: Break down the implementation into smaller, manageable tasks. Use modular design principles to divide the system into smaller components. Utilize frameworks and libraries to streamline development and address technical complexities efficiently. Data Security: Ensuring the security of student data is crucial to prevent unauthorized access and data breaches. Solution: Implement strong encryption techniques for sensitive data such as passwords and personal information. Utilize secure authentication mechanisms, such as hashed passwords and token-based authentication. Regularly update security measures to address emerging threats and vulnerabilities. Scalability: As the SMS grows and the user base increases, scalability becomes a concern to handle the growing volume of data and user requests. Solution: Design the system with scalability in mind from the beginning. Use scalable architecture patterns such as microservices or cloud-based solutions. Optimize database queries and use caching mechanisms to improve performance. Monitor system performance regularly and scale resources as needed. User Acceptance: Ensuring that the SMS meets the expectations and needs of end-users, including administrators, teachers, and students, can be challenging. Solution: Involve stakeholders in the development process through regular feedback sessions and user testing. Conduct usability testing to identify and address user interface issues. Provide training and support to users to ensure they understand how to use the system effectively. Integration Challenges: Integrating the SMS with existing systems or third-party services can pose integration challenges, such as compatibility issues and data synchronization problems. Solution: Conduct thorough testing of integrations to identify and resolve compatibility issues early in the development process. Use standard protocols and APIs for integration to ensure compatibility with other systems. Work closely with vendors or third-party providers to address any integration challenges effectively. DEPT OF CSE(AIML) 15 | P a g e
  • 21. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 6 DEPT OF CSE(AIML) 16 | P a g e TESTING 1. Testing Methodologies: . Agile Testing: Adopt an agile testing approach to accommodate frequent changes and iterations during development. Conduct testing in parallel with development sprints to provide timely feedback and address issues promptly. . Iterative Testing: Test the SMS in iterative cycles, focusing on specific functionalities or modules in each iteration. This allows for incremental improvements and early detection of defects. . Exploratory Testing: Encourage testers to explore the SMS without predefined test scripts, allowing them to uncover unexpected issues and usability concerns. 2. Test Cases and Scenarios: . User Authentication: Verify that users can successfully register, login, and logout of the system. Test scenarios include valid and invalid login attempts, password recovery, and account creation. . Course Management: Test functionalities related to adding, editing, and deleting courses. Verify that courses are displayed correctly, and users can enroll in available courses. . Student Registration: Validate the student registration process, including input validation, error handling, and confirmation messages. . Enrollment and Grade Management: Test the enrollment process for students in courses, ensuring accurate recording of enrollment data. Verify that grades are calculated correctly and displayed to students.
  • 22. STUDENT MANAGEMENT SYSTEM 1JS21AI048 6.3 Results and Evaluation of Testing: . Defect Tracking: Document and track defects identified during testing using a defect tracking system. Assign priorities and statuses to defects to facilitate resolution and follow-up. . Test Coverage: Evaluate test coverage to ensure that all critical functionalities of the SMS are adequately tested. Identify any gaps in testing and prioritize additional test cases as needed. . Validation of Requirements: Validate that the SMS meets the specified requirements outlined in the system requirements documentation. Cross-reference test results with requirements to ensure alignment. . User Feedback: Gather feedback from users, including administrators, teachers, and students, regarding their experience with the SMS. Use feedback to identify areas for improvement and prioritize enhancements in future iterations. DEPT OF CSE(AIML) 17 | P a g e
  • 23. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CHAPTER 7 RESULT Fig.7.1.1. Welcome Page Welcome page which is the starting page of an application. This page a way for navigationinto the system where user can register/login into the system to start using the application. Fig.7.1.2. Dashboard Student dashboard page: Here teachers can view students data and add and edit even can delete and alter to. DEPT OF CSE(AIML) 18 | P a g e
  • 24. STUDENT MANAGEMENT SYSTEM 1JS21AI048 Fig.7.1.3. Students View Option Here admin can Add course, Add subjects with Edit and Delete option to register students in particular course Fig.7.1.4. Students Admin Page DEPT OF CSE(AIML) 19 | P a g e
  • 25. STUDENT MANAGEMENT SYSTEM 1JS21AI048 Fig.7.1.5. Students Registration Page Registering new students in a Student Management System (SMS) involves collecting relevant information about the student and entering it into the system. Here's a step-by- step guide on how to register new students. Fig.7.1.6. Database Tables DEPT OF CSE(AIML) 20 | P a g e
  • 26. STUDENT MANAGEMENT SYSTEM 1JS21AI048 CONCLUSION In conclusion, the development and testing of the Student Management System (SMS) have been successfully completed, marking a significant milestone in enhancing student management processes within educational institutions. The SMS offers administrators, teachers, and students a comprehensive platform to streamline tasks such as course management, student registration, and grade tracking. Through rigorous testing methodologies and iterative improvements, the SMS has been validated to meet user requirements, ensuring reliability, usability, and security. DEPT OF CSE(AIML) 21 | P a g e Future Enhancements or Recommendations: Integration with Learning Management Systems (LMS): Explore opportunities to integrate the SMS with existing LMS platforms to enhance course delivery, content management, and collaboration features. Enhanced Reporting and Analytics: Implement advanced reporting and analytics capabilities within the SMS to provide administrators and teachers with valuable insights into student performance, attendance trends, and course effectiveness. Mobile Accessibility: Develop a mobile-responsive version of the SMS or dedicated mobile applications to enable users to access system functionalities conveniently from their smartphones or tablets. Automation and Workflow Optimization: Incorporate automation features such as batch processing, task scheduling, and notification systems to streamline administrative tasks and improve efficiency. Enhanced Security Measures: Continuously assess and enhance security measures within the SMS to protect sensitive student data from cybersecurity threats and ensure compliance with data privacy regulations. User Experience Improvements: Gather feedback from users and conduct usability studies to identify areas for improvement in the user interface and overall user experience. Implement enhancements to optimize navigation, reduce complexity, and improve user satisfaction.
  • 27. STUDENT MANAGEMENT SYSTEM 1JS21AI048 REFERENCES The following books and online websites were referred during the analysis and execution phase of the project. Book References: 1. Kavrin Tatroe, Programming Php : Acomprehensive study, Edition 1(2013), PHI 2.Ray Harris, Php & My Sql: Solid ground on both PHP and MySQL in an easy and readable manner. Website References:  Introduction · Bootstrap v5.0 (getbootstrap.com)  http://www.google.com  http://www.geeksforgeeks.com  https://www.smashingmagazine.com  https://www.w3.org/standards/ DEPT OF CSE(AIML) 22 | P a g e