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Nereida (Neddy) Perez
D&I Creative Solutions
Neddyperez@dicreativesolutions.com
Phone: 832-216-8836
Neddy’s Background
Gender/Race/Brand Crisis
Blizzards, Supplier
Diversity & Cultural
Integration
Hurricanes & Work
Stoppages
Company Shut Down &
FL Department of Labor
Gender and Cultural Integration
University of Florida
Native American Protests
About You
 Haw many of have dealt with
a corporate crisis?
 How many of you know your
company’s crisis
management plan?
 How many of you serve on a
Crisis Management Team?
 Haw many of you are part of
ethics and compliance
teams?
Our Objectives:
 Understand what constitutes a crisis
plan
 Learn the components of building a
plan
 Not just tell but work on real scenarios
 Become part of Crisis Planning Team
or build one
 Walk away with a Crisis Plan Checklist
 Co-create Action Plans
 What this session is not about:
 How to engage and deal with
employees who have lived through a
crisis
 EAP
 Mary Frances
 Mark Fowler
 Howard Ross
Why prepare for a Crisis
 If you haven’t
experienced a crisis yet
you will.
 The question is will you be
ready to maneuver
through it?
 Is your company ready?
What is a Crisis?
 Any situation that puts employees in
harms way
 Any financial situation that causes a
negative spike in the stock
 Any situation that results in an
investigation of the company (i.e. safety
violations, immigration audit, fine of
business operations by a federal
organization.
Types of Crisis
•Loss of Life
•Injury/Accident
•Damage to
equipment
Safety Compromises
•Loss of life
•Loss of property
•Impact to
business
operations
Natural Disaster
Government Decision &
Impact
Extreme Human Action
•Loss of
Credibility
•Financial
Impact
Corporate Decision
Goes Array
• Federal,
International
Legislation may
impact your
ability to
operate
• Can include:
tampering,
shoot out,
endangerment
of life
• Class action
lawsuits from
clients or
employees
How Leaders May React to a Crisis
Key Components of Traditional
New Approach is on
Risk Reduction & Prevention
Crisis situations have increased
by more than 300 percent
over the last 5 years.
More and more crisis have a
diversity component:
• Religious persecution
• Gender Orientation
• Race Focuses
• Gender Focused (India)
• Safety from a Diversity
Lens (Fox Industries)
Typical Crisis Management Committee
• CEO/COO or CFO (Executive
Sponsor)
• General Council
• Public Relations/
Communications Leader
• Marketing
• Safety/Security
• Human Resources
• Information Technology
• Investor Relations
• Diversity & Inclusion
Components of a Crisis Plan
Identification
of Scenarios
•This should include evacuations; active shooter; natural disaster; etc.
Assessment
Checklist
•Checklist of all key points that should be covered
Spokes-
person ID
•Communications Leader
•Subject Matter Expert (Plant, Operations, D&I)
•Executive (CEO/COO/CFO/ General Council)
Communications
Plan
•Speaking points
•Relevant Fact Sheets
•Controlled photo release if possible
•Press Release
•Social Media Plan
Know & Prep Your Leader
 It is important to know your
leaders’ styles under stress
 Understand their comfort with
media
 Understand the degree of
prepping needed
 Identify spokes people in your
organization based on specialty
and the issues to be address as
well as the severity of the situation
Crisis Scenario Planning
• An out growth of wanting to be
prepared.
• Practice sessions designed to test
your systems and resources for
readiness
• Critical to come up with
scenarios that are relevant to you
company
• Practice doesn’t makes perfect
There is NO Perfect Scenario.
Just gets you comfortable
with being uncomfortable.
Role of D&I Leader
• Review scenarios from a diversity
angle (i.e. how evacuate people
with disability)
• Come up with potential scenarios
• Areas to influence:
• Who is the spokesperson to
what community
• Is messaging multi-lingual
• Is the media training
culturally sensitive
External
Relations is not
a Fix All
 Some organizations may try to
increase positive media impressions
by leveraging community relations.
 Short term fix - if you don’t
address key challenges
 Need to align with broader
strategy of the organization and
values
 Engage employees as
advocates locally, national,
globally
 Leverage modern social media
to come up with creative
solutions (i.e. #Hashtag,
hackathons, crow source ideas
to find a solution (Quirky))
Real World Cases - Action Studies
 Review case study
 Designate a recorder
 Designate a speaker
 Use Check List to
come up with action
steps and
recommendations
D&I Crisis Plan Template
Action Item Process
Owner
Key Message Communications
Vehicle
Resources
Needed
Sign-off/
Approvals
Key Messages
Who is
communicating
What are the
diversity angles to
be considered
How are we going
to engage a
conversation
internally
How do we create
a space for
people to cope
emotionally and
intellectually with
the disaster.
What the post actions
we are taking
What are we doing
for families
How are we
incorporating cultural
sensitivity into
messaging
Questions

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Crisis Action Planning for Diversity Practitioners

  • 1. Nereida (Neddy) Perez D&I Creative Solutions Neddyperez@dicreativesolutions.com Phone: 832-216-8836
  • 2. Neddy’s Background Gender/Race/Brand Crisis Blizzards, Supplier Diversity & Cultural Integration Hurricanes & Work Stoppages Company Shut Down & FL Department of Labor Gender and Cultural Integration University of Florida Native American Protests
  • 3. About You  Haw many of have dealt with a corporate crisis?  How many of you know your company’s crisis management plan?  How many of you serve on a Crisis Management Team?  Haw many of you are part of ethics and compliance teams?
  • 4. Our Objectives:  Understand what constitutes a crisis plan  Learn the components of building a plan  Not just tell but work on real scenarios  Become part of Crisis Planning Team or build one  Walk away with a Crisis Plan Checklist  Co-create Action Plans  What this session is not about:  How to engage and deal with employees who have lived through a crisis  EAP  Mary Frances  Mark Fowler  Howard Ross
  • 5. Why prepare for a Crisis  If you haven’t experienced a crisis yet you will.  The question is will you be ready to maneuver through it?  Is your company ready?
  • 6. What is a Crisis?  Any situation that puts employees in harms way  Any financial situation that causes a negative spike in the stock  Any situation that results in an investigation of the company (i.e. safety violations, immigration audit, fine of business operations by a federal organization.
  • 7. Types of Crisis •Loss of Life •Injury/Accident •Damage to equipment Safety Compromises •Loss of life •Loss of property •Impact to business operations Natural Disaster Government Decision & Impact Extreme Human Action •Loss of Credibility •Financial Impact Corporate Decision Goes Array • Federal, International Legislation may impact your ability to operate • Can include: tampering, shoot out, endangerment of life • Class action lawsuits from clients or employees
  • 8. How Leaders May React to a Crisis
  • 9. Key Components of Traditional
  • 10. New Approach is on Risk Reduction & Prevention Crisis situations have increased by more than 300 percent over the last 5 years. More and more crisis have a diversity component: • Religious persecution • Gender Orientation • Race Focuses • Gender Focused (India) • Safety from a Diversity Lens (Fox Industries)
  • 11. Typical Crisis Management Committee • CEO/COO or CFO (Executive Sponsor) • General Council • Public Relations/ Communications Leader • Marketing • Safety/Security • Human Resources • Information Technology • Investor Relations • Diversity & Inclusion
  • 12. Components of a Crisis Plan Identification of Scenarios •This should include evacuations; active shooter; natural disaster; etc. Assessment Checklist •Checklist of all key points that should be covered Spokes- person ID •Communications Leader •Subject Matter Expert (Plant, Operations, D&I) •Executive (CEO/COO/CFO/ General Council) Communications Plan •Speaking points •Relevant Fact Sheets •Controlled photo release if possible •Press Release •Social Media Plan
  • 13. Know & Prep Your Leader  It is important to know your leaders’ styles under stress  Understand their comfort with media  Understand the degree of prepping needed  Identify spokes people in your organization based on specialty and the issues to be address as well as the severity of the situation
  • 14. Crisis Scenario Planning • An out growth of wanting to be prepared. • Practice sessions designed to test your systems and resources for readiness • Critical to come up with scenarios that are relevant to you company • Practice doesn’t makes perfect There is NO Perfect Scenario. Just gets you comfortable with being uncomfortable.
  • 15. Role of D&I Leader • Review scenarios from a diversity angle (i.e. how evacuate people with disability) • Come up with potential scenarios • Areas to influence: • Who is the spokesperson to what community • Is messaging multi-lingual • Is the media training culturally sensitive
  • 16. External Relations is not a Fix All  Some organizations may try to increase positive media impressions by leveraging community relations.  Short term fix - if you don’t address key challenges  Need to align with broader strategy of the organization and values  Engage employees as advocates locally, national, globally  Leverage modern social media to come up with creative solutions (i.e. #Hashtag, hackathons, crow source ideas to find a solution (Quirky))
  • 17. Real World Cases - Action Studies  Review case study  Designate a recorder  Designate a speaker  Use Check List to come up with action steps and recommendations
  • 18. D&I Crisis Plan Template Action Item Process Owner Key Message Communications Vehicle Resources Needed Sign-off/ Approvals Key Messages Who is communicating What are the diversity angles to be considered How are we going to engage a conversation internally How do we create a space for people to cope emotionally and intellectually with the disaster. What the post actions we are taking What are we doing for families How are we incorporating cultural sensitivity into messaging