The document discusses the gradual merging of current research information system (CRIS) solutions and institutional repositories (IR) to meet institutional research data management needs. It outlines how CRIS systems focus more on internal management while repositories are outward facing, and how the two can become more interoperable by sharing metadata, publications, and other research information between the systems. The document also presents examples of universities that have integrated their CRIS and repository systems to increase information sharing and better support researchers and research assessment needs.

1. The gradual merging of repository and CRIS solutions
to meet institutional research information
management requirements
Pablo de Castro Kathleen Shearer Friedrich Summann
euroCRIS Board member Executive Director Head LibTec
GrandIR Ltd COAR Bielefeld Univ Library
pcastro@grandir.com kathleen.shearer@carl-abrc.ca friedrich.summann@uni-bielefeld.de
CRIS2014 Conference
“Managing Data Intensive Science”
Rome, May 13-15, 2014

2. CRIS IR
– Internal – Externally-oriented
– Research Office – Library
– Research Information Mgt – Open Access
– Metadata – Full-text
– Automatic Harvesting – Self-archive/Mediate deposit
– CERIF – DC/MODS/METS
– Proprietary Software – Open Source
– … – ...
The alleged CRIS/IR dichotomy

3. http://www.rsp.ac.uk/events/repositories-and-cris-systems-working-smartly-together/
“Working smartly together”

4. http://eprints.soton.ac.uk/271048/
Early initiatives towards system integration: IR-as-CRIS

5. 4 yrs later: Extending the repository datamodel (EPrints)

6. Towards CRIS/IR interoperability
Publications
Full Text
Repository
Open Access
Linked
Activities
University of
St Andrews
CRIS
(Pure)
Fed Out
REF, RCUK
SFC, HESA
HEI – Strategic
Planning, Benchmarking
Public, Media
Recognition / Impact
Industry / SME’s
Interface
Collaborations
Research Pools
Pulled In
Staff Records
[HR]
Student
Records
[Registry]
University
Structure [HR]
Projects, Grants,
KT
[Finance]
Manual
Input
Entered
WoS, arXiv,
PubMed,
Scopus…
Harvested
Bibtex,
Refman
Uploaded
Award /
recognition
Dissemination
/ Engagement
Research data sets
(multiple locations and
formats)
Impact
Indicators
Measures
Case
Studies

8. Towards CRIS/IR interoperability: progress in data exchange
https://guidelines.openaire.eu/wiki/OpenAIRE_Guidelines:_For_CRIS

9. CRIS/IR interoperability: mutual reinforcement
Increase in repository content at Polytechnical University of Catalonia (UPC) UPCommons
IR following its deposit workflow integration with the institutional DRAC CRIS

10. Another aspect of CRIS/IR interoperability: CRIS-as-IR

11. Mapping the landscape: the UKRepNet+ project

12. Applying use case approach to other countries:
euroCRIS Best Practice/DRIS TG

13. A swiftly-evolving landscape

14. Some general trends

15. Thanks!
Pablo de Castro
euroCRIS Board member –
Best Practice/DRIS TG Leader
GrandIR Ltd
pcastro@grandir.com
CRIS2014 Conference
“Managing Data Intensive Science”
Rome, May 13-15, 2014