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PTCRIS status report
João Mendes Moreira
20/11/2015 1
Outline
• PTCRIS context and status
• Next steps
• Use case – Delivering a Funder OA Policy
20/11/2015 2
Context
Merger
FCT- FCCN
Diagnosis
(processes & IT)
Improvment
oportunities
Recomentations
•6 short-medium term
•Long term (PT-CRIS)
Workshops e
Studies
PT-CRIS
Expert group
Technical studies
Reference model &
Strategic plan
Go
PTCRIS
FCT Board
Ministry
Mobilization
Implementação
Stage 0
Seed funding
Proposal
drafting
Studies and strategy Achievements
Collaboration science
1S2013 Jul-Dec 2013
May-2014
Dec-2015
Collaboration ES + Science
Today
Go Stage 1
16-Sep-2015 4
May 2014
Mission
Ensure the creation and sustained development of
national integrated information ecosystem (PTCRIS) to
support research management
20/11/2015 4
Goals
1. Define the regulatory framework to adopt by the
various systems
2. Coordinate FCT’s systems integration in accordance
with the standards framework
3. Coordinate external systems integration with FCT
(National and International) according to the
standards framework
4. Support and promote within community the use of
the systems of the PT-CRIS.
20/11/2015 5
The ecosystem
CRIS – Current Research Information Systems
Academic
expertise
Organizations
database
Scientific
equipment
Indicators
Funding
database
Grant
management
Outcomes /
outputs
Research news
Research ethics
Research portal
20/11/2015 6
PTCRIS is ecosystem!
Standards
Aligned:
• H2020
• Digital ERA fórum
• RDA
PTCRIS
Data model
Dictionary / Interop.
Ontologies
Researcher Id
Org Id
20/11/2015 7
Priorities
Academic exp.
Org. DB
Grant Manag.
Outcomes /
outputs
Scientific Infra.
Research portal
Research news
Research ethics
BI
Evaluation
Fed. CRIS Syst.
Risk
Impact
Cost
Stage 1
Stage 0.x
16-Sep-2015 10
Roadmap stage 0
• #1 - Data synchronization (input once, reuse multiple
principle!)
• #2 – Develop a new National CV system (ergonomic,
usable, interoperable)
• #3 – Identifiers (Researchers/ Contributers and
Organizations)
• #4 - Create a point of truth database for PTCRIS
20/11/2015 9
General state of the project
WP1 - Interoperability
WP2 - Academic CV
WP3 - Organizations
Overview Start Date phase 1: May/14
End date Phase 1 : Dec/15
On time
Delayed (recovereable)
Delayed (not recovereable)
WP4 - BD "single point of true"* * Pilot
16-Sep-2015 17
#1 - PTCRIS in context
11
ORCID
CV
Researcher
ID
OA
aggregatorDSpace
OJS
Scopus
#1 - A non solution
ORCID
CV
Researcher
ID
OA
aggregator
DSpace
OJSScopus
12
#1 - Our solution
ORCID
CV
Researcher
ID
OA
aggregator
DSpace
OJSScopus
13
#1 Current situation
• Certified implementation of the synchronization
protocol at the CV management system and OA
aggregator expected to go live soon (already demoed
in Feb 2015)
• Implementations at two local CRIS will follow (pilot)
• Working with CINECA on a new version of the
protocol to be implemented in DSpaceCRIS
20/11/2015 14
#1 More information
• An ORCID based synchronization framework for a national
CRIS ecosystem: paper describing the design
methodology, presented at the 2015 ORCID CASRAI joint
conference
http://f1000research.com/articles/4-181/v1
• PTCRISync v0.4: current specification of the
synchronization protocol for ORCID API 2.0
http://ptcris.pt/en/hub-ptcris-en/
20/11/2015 15
#2 CV’s Platform in context
• Two national CV’s platforms
• Both are difficult to use
• Low or inexistent integration with other systems
– Research units affiliation
– National Professors database
– Projects database
– National theses and dissertations database
– etc.
• Not delivering the input once, reuse multiple principle
• Not align with international standards
20/11/2015 16
#2 Our solution
• Usable and ergonomic
• Interoperable with other national systems (for auto
population purposes)
• PTCRISync compliant
• Interoperable with repositories network
• CASRAI Compliant
• CERIF-XML Compliant (2Q2016)
• AAI enabled (Authentication and authorization
Infrastructure)
20/11/2015 17
#3 - Identifiers
Provide databases authoritative in organizations and
Researchers
OrganizationsResearchers, teachers,
students, staff
16-Sep-2015 13
#3 Identifiers – ORCID
• ORCID is mandatory for researchers wanting to apply
for FCT funding
• Around 22.000 researchers have their ORCID
registered at FCT|SIG (+63% since last national REF)
• Several other systems can also register the ORCID
(for example, around 6000 users have their ORCID
registered at the CV management system)
20/11/2015 19
#3 Identifiers – Org Ids - Context
• http://repository.jisc.ac.
uk/5853/1/Review-of-
orgIDs-usecases-
clax.pdf
20/11/2015 20
#3 Identifiers – Org Ids - Context
20/11/2015 21
#3 Identifiers – Org Ids – Work
Architecture Work plan
• State of the art study
• Rules, principles and
processes for handling
registry
• Constitution of a BD for
Portuguese organizations
• Electronic services
– Portuguese Registry
– Reconciliation
– Portuguese registry synced
with other providers
20/11/2015 22
National (Portuguese)
Organizations database
AIMs for local and national CRIS:
1) ISNI and Ringgolds Ids (after retrospective reconciliation)
2) API for Org Ids authority control (replica of Ringgold DB)
#4 - Challenge
X
Z
B
T
H
E
Y
16-Sep-2015 103
#4 - truth database PT-CRIS
Database "point of truth"
BD
CERIF
Legacy
sistems
Indicators
(KPI)
Operational
indicadors
(excel ODBC)
DaaS /
APIs
CERIF-XML
New systems
(comerciais)
New Systems
(homemade)
16-Sep-2015 15
#4 - Pilot project
Migration to CERIF
Entities
People
Contracts Program
Working contracts
Scholarships
Data sources
BD Fellowships
Scientific Employment BD
BD Evaluations
Application BD Investigator IF
16-Sep-2015 114
EKT CERIF DB & API 0.9
#4 - Work in progress
Safety testing
Load tests
Access control
Extension to projects (DPP)
Curated data
16-Sep-2015 116
#4 – Pre-production
The date the Service (DaaS)
People
https://api.ptcris.pt:8443/cerifapi/persons/320032
Organizations
https://api.ptcris.pt:8443/cerifapi/orgunits/8287
Projects
https://api.ptcris.pt:8443/cerifapi/projects/197341
Funding
https://api.ptcris.pt:8443/cerifapi/fundings/1574
16-Sep-2015 117
Outline
• PTCRIS context and status
• Next steps
• Use case – Delivering a Funder OA Policy
20/11/2015 29
Work organization
• CoordinationWP 1
• Regulator framework (RF)WP 2
• National CRIS (RF compliance)WP 3
• National CRIS(new)WP 4
• Local CRIS (local)WP 5
• Truth database (data warehouse)WP 6
• Business IntelligenceWP 7
• Communication, dissemination and trainingWP 8
1-Sep-15 1616-Sep-15
Work organization
17
WP2 -
Regulatory
framework
Research
Indicators
HEI Indicators
Data
interoperability
formats
Interoperability
pub admin
Unique identifiers
Data
synchronization
Information
security and
privacy
Conformance and
interoperability
testing
WP3
National CRIS
(RF Compliance)
IS Funders
IS DG HEI
SI
Accreditation
Agency
IS Stats Bureau
IS DG Plan and
control
WP4
New national
CRIS
Research
Network
System
Org Ids
registry
WP5
Local CRIS
Academic
System
CRIS
•DSpaceCRIS
•IRIS?
WP6
Truth
database
CERIF BD
Aggregation
Validation
Master Data
Management
DaaS
WP7
BI
science
HE
16-Sep-15
EuropeanResearchInformationInfrastructure:Architecture.
NATIONAL and LOCAL CRIS AND REPOSITORIES
Stand
ard
use
case /
profil
e
Stand
ard
use
case /
profil
e
Stand
ard
use
case /
profil
e
Stand
ard
use
case /
profil
e
Stand
ard
use
case /
profil
e
Stand
ard
use
case /
profil
e
16-Set-2015 32
Cooperation is power!
16-Set-2015 33
EKT (Greece)
GIVE
CERIF Model | CERIF Services | CERIF XML | CERIF
REST API | CERIF OAI | upgrades
TAKE
Contribution
CSUC (Catalonia)
GIVE
CERIF validator | DSpaceCRIS early adaptor
TAKE
DSpace-CRIS | CERIF OAI
FCT|FCCN (Portugal)
GIVE
PTCRISync: ORCID Synchronization Framework
TAKE
CERIF Model | CERIF Services | CERIF REST API |
CERIF OAI | DSpaceCRIS
South European Link for Research Information Management
CINECA (Italy)
GIVE
DSpace-CRIS | ORCID HUB | upgrades | roadmap
TAKE
ORCID Synchronization Framework | CERIF REST API
| CERIF OAI
Cooperation with Brazil
20/11/2015 35
Outline
• PTCRIS context and status
• Next steps
• Use case – Delivering a Funder OA Policy
20/11/2015 36
NATIONAL OPEN ACCESS INITIATIVE
08.11.2015 RCAAP - Open Access Scientific Repository of Portugal 1
Electronic services
Portal RCAAP
Institutional
Repositories
(SARI)
Scientific
data
(SARDC)
Scientific
Journals
(SARC)
Shared
repository
Directory
Stats
(SCEUR)
Figures
● 47 Institutional Repositories (28 hosted by FCT|FCCN)
● 1 repository shared by 44 institutions
● 44 journals (14 hosted by FCT|FCCN)
16-Sep-2015 5
Recognition / Consolidation RCAAP
● RCAAP is the instrument used to insure compliancy
with:
● Legal deposit of doctoral dissertations and master's theses
● Funder FCT’s open access policy.
16-Sep-2015 6
Overview
Publish Deposit Report
20/11/2015 41
Grant’s
Authority control
CERIF BD for Authority control
20/11/2015 42
http://api.openaire.eu
BD
CERIF
DaaS /
CERIF APIs
PTCRIS – Editor - ORCID
PTCRIS - ORCID
PTCRIS - DeGóis
PTCRIS – ORCID - DeGóis
PTCRIS – DeGóis - RCAAP
PTCRIS - RCAAP
PTCRIS - DeGóis
20/11/2015 50
20/11/2015 51
Grant Mng system Scientific Reporting
Grantees will only be able to report deposit publications.
Input once, reuse multiple principle delivered!

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Ptcris euro cris-nov-2015v1

  • 1. PTCRIS status report João Mendes Moreira 20/11/2015 1
  • 2. Outline • PTCRIS context and status • Next steps • Use case – Delivering a Funder OA Policy 20/11/2015 2
  • 3. Context Merger FCT- FCCN Diagnosis (processes & IT) Improvment oportunities Recomentations •6 short-medium term •Long term (PT-CRIS) Workshops e Studies PT-CRIS Expert group Technical studies Reference model & Strategic plan Go PTCRIS FCT Board Ministry Mobilization Implementação Stage 0 Seed funding Proposal drafting Studies and strategy Achievements Collaboration science 1S2013 Jul-Dec 2013 May-2014 Dec-2015 Collaboration ES + Science Today Go Stage 1 16-Sep-2015 4 May 2014
  • 4. Mission Ensure the creation and sustained development of national integrated information ecosystem (PTCRIS) to support research management 20/11/2015 4
  • 5. Goals 1. Define the regulatory framework to adopt by the various systems 2. Coordinate FCT’s systems integration in accordance with the standards framework 3. Coordinate external systems integration with FCT (National and International) according to the standards framework 4. Support and promote within community the use of the systems of the PT-CRIS. 20/11/2015 5
  • 6. The ecosystem CRIS – Current Research Information Systems Academic expertise Organizations database Scientific equipment Indicators Funding database Grant management Outcomes / outputs Research news Research ethics Research portal 20/11/2015 6 PTCRIS is ecosystem!
  • 7. Standards Aligned: • H2020 • Digital ERA fórum • RDA PTCRIS Data model Dictionary / Interop. Ontologies Researcher Id Org Id 20/11/2015 7
  • 8. Priorities Academic exp. Org. DB Grant Manag. Outcomes / outputs Scientific Infra. Research portal Research news Research ethics BI Evaluation Fed. CRIS Syst. Risk Impact Cost Stage 1 Stage 0.x 16-Sep-2015 10
  • 9. Roadmap stage 0 • #1 - Data synchronization (input once, reuse multiple principle!) • #2 – Develop a new National CV system (ergonomic, usable, interoperable) • #3 – Identifiers (Researchers/ Contributers and Organizations) • #4 - Create a point of truth database for PTCRIS 20/11/2015 9
  • 10. General state of the project WP1 - Interoperability WP2 - Academic CV WP3 - Organizations Overview Start Date phase 1: May/14 End date Phase 1 : Dec/15 On time Delayed (recovereable) Delayed (not recovereable) WP4 - BD "single point of true"* * Pilot 16-Sep-2015 17
  • 11. #1 - PTCRIS in context 11 ORCID CV Researcher ID OA aggregatorDSpace OJS Scopus
  • 12. #1 - A non solution ORCID CV Researcher ID OA aggregator DSpace OJSScopus 12
  • 13. #1 - Our solution ORCID CV Researcher ID OA aggregator DSpace OJSScopus 13
  • 14. #1 Current situation • Certified implementation of the synchronization protocol at the CV management system and OA aggregator expected to go live soon (already demoed in Feb 2015) • Implementations at two local CRIS will follow (pilot) • Working with CINECA on a new version of the protocol to be implemented in DSpaceCRIS 20/11/2015 14
  • 15. #1 More information • An ORCID based synchronization framework for a national CRIS ecosystem: paper describing the design methodology, presented at the 2015 ORCID CASRAI joint conference http://f1000research.com/articles/4-181/v1 • PTCRISync v0.4: current specification of the synchronization protocol for ORCID API 2.0 http://ptcris.pt/en/hub-ptcris-en/ 20/11/2015 15
  • 16. #2 CV’s Platform in context • Two national CV’s platforms • Both are difficult to use • Low or inexistent integration with other systems – Research units affiliation – National Professors database – Projects database – National theses and dissertations database – etc. • Not delivering the input once, reuse multiple principle • Not align with international standards 20/11/2015 16
  • 17. #2 Our solution • Usable and ergonomic • Interoperable with other national systems (for auto population purposes) • PTCRISync compliant • Interoperable with repositories network • CASRAI Compliant • CERIF-XML Compliant (2Q2016) • AAI enabled (Authentication and authorization Infrastructure) 20/11/2015 17
  • 18. #3 - Identifiers Provide databases authoritative in organizations and Researchers OrganizationsResearchers, teachers, students, staff 16-Sep-2015 13
  • 19. #3 Identifiers – ORCID • ORCID is mandatory for researchers wanting to apply for FCT funding • Around 22.000 researchers have their ORCID registered at FCT|SIG (+63% since last national REF) • Several other systems can also register the ORCID (for example, around 6000 users have their ORCID registered at the CV management system) 20/11/2015 19
  • 20. #3 Identifiers – Org Ids - Context • http://repository.jisc.ac. uk/5853/1/Review-of- orgIDs-usecases- clax.pdf 20/11/2015 20
  • 21. #3 Identifiers – Org Ids - Context 20/11/2015 21
  • 22. #3 Identifiers – Org Ids – Work Architecture Work plan • State of the art study • Rules, principles and processes for handling registry • Constitution of a BD for Portuguese organizations • Electronic services – Portuguese Registry – Reconciliation – Portuguese registry synced with other providers 20/11/2015 22 National (Portuguese) Organizations database AIMs for local and national CRIS: 1) ISNI and Ringgolds Ids (after retrospective reconciliation) 2) API for Org Ids authority control (replica of Ringgold DB)
  • 24. #4 - truth database PT-CRIS Database "point of truth" BD CERIF Legacy sistems Indicators (KPI) Operational indicadors (excel ODBC) DaaS / APIs CERIF-XML New systems (comerciais) New Systems (homemade) 16-Sep-2015 15
  • 25. #4 - Pilot project Migration to CERIF Entities People Contracts Program Working contracts Scholarships Data sources BD Fellowships Scientific Employment BD BD Evaluations Application BD Investigator IF 16-Sep-2015 114 EKT CERIF DB & API 0.9
  • 26. #4 - Work in progress Safety testing Load tests Access control Extension to projects (DPP) Curated data 16-Sep-2015 116
  • 27. #4 – Pre-production The date the Service (DaaS) People https://api.ptcris.pt:8443/cerifapi/persons/320032 Organizations https://api.ptcris.pt:8443/cerifapi/orgunits/8287 Projects https://api.ptcris.pt:8443/cerifapi/projects/197341 Funding https://api.ptcris.pt:8443/cerifapi/fundings/1574 16-Sep-2015 117
  • 28. Outline • PTCRIS context and status • Next steps • Use case – Delivering a Funder OA Policy 20/11/2015 29
  • 29. Work organization • CoordinationWP 1 • Regulator framework (RF)WP 2 • National CRIS (RF compliance)WP 3 • National CRIS(new)WP 4 • Local CRIS (local)WP 5 • Truth database (data warehouse)WP 6 • Business IntelligenceWP 7 • Communication, dissemination and trainingWP 8 1-Sep-15 1616-Sep-15
  • 30. Work organization 17 WP2 - Regulatory framework Research Indicators HEI Indicators Data interoperability formats Interoperability pub admin Unique identifiers Data synchronization Information security and privacy Conformance and interoperability testing WP3 National CRIS (RF Compliance) IS Funders IS DG HEI SI Accreditation Agency IS Stats Bureau IS DG Plan and control WP4 New national CRIS Research Network System Org Ids registry WP5 Local CRIS Academic System CRIS •DSpaceCRIS •IRIS? WP6 Truth database CERIF BD Aggregation Validation Master Data Management DaaS WP7 BI science HE 16-Sep-15
  • 31. EuropeanResearchInformationInfrastructure:Architecture. NATIONAL and LOCAL CRIS AND REPOSITORIES Stand ard use case / profil e Stand ard use case / profil e Stand ard use case / profil e Stand ard use case / profil e Stand ard use case / profil e Stand ard use case / profil e 16-Set-2015 32
  • 33. EKT (Greece) GIVE CERIF Model | CERIF Services | CERIF XML | CERIF REST API | CERIF OAI | upgrades TAKE Contribution CSUC (Catalonia) GIVE CERIF validator | DSpaceCRIS early adaptor TAKE DSpace-CRIS | CERIF OAI FCT|FCCN (Portugal) GIVE PTCRISync: ORCID Synchronization Framework TAKE CERIF Model | CERIF Services | CERIF REST API | CERIF OAI | DSpaceCRIS South European Link for Research Information Management CINECA (Italy) GIVE DSpace-CRIS | ORCID HUB | upgrades | roadmap TAKE ORCID Synchronization Framework | CERIF REST API | CERIF OAI
  • 35. Outline • PTCRIS context and status • Next steps • Use case – Delivering a Funder OA Policy 20/11/2015 36
  • 36. NATIONAL OPEN ACCESS INITIATIVE 08.11.2015 RCAAP - Open Access Scientific Repository of Portugal 1
  • 38. Figures ● 47 Institutional Repositories (28 hosted by FCT|FCCN) ● 1 repository shared by 44 institutions ● 44 journals (14 hosted by FCT|FCCN) 16-Sep-2015 5
  • 39. Recognition / Consolidation RCAAP ● RCAAP is the instrument used to insure compliancy with: ● Legal deposit of doctoral dissertations and master's theses ● Funder FCT’s open access policy. 16-Sep-2015 6
  • 40. Overview Publish Deposit Report 20/11/2015 41 Grant’s Authority control
  • 41. CERIF BD for Authority control 20/11/2015 42 http://api.openaire.eu BD CERIF DaaS / CERIF APIs
  • 42. PTCRIS – Editor - ORCID
  • 45. PTCRIS – ORCID - DeGóis
  • 51. Grant Mng system Scientific Reporting Grantees will only be able to report deposit publications. Input once, reuse multiple principle delivered!

Editor's Notes

  1. Trabalho desenvolvido na fase 0 com financiamento de semente Visão estratégica Apoio político Capital humana (quem sabe financiado em anteriores edições do PO CH) Oportunidades de financiamento para = Avançar para a próxima fase e escrever a proposta até ao final de outubro
  2. Apoiar os utilizadores na gestão, reporting e tomada de decisão relativos ao processo de investigação nas atividades de desenvolvimento de programas, atribuição de financiamento, avaliação de projetos, execução de projetos, geração de resultados, avaliação de resultados ou a transferência de tecnologia
  3. Retirei - coordenar o desenvolvimento de novas funcionalidade sobre os sistemas PT-CRIS
  4. After the studies and surveys we were able to identify several components of a national CRIS
  5. Um dos aspetos essenciais para assegurar a interoperabilidade entre sistema é a adoção de normas e standards internacionais. Neste slide estão representados os standards que foram eleitos pelo grupo de trabalho
  6. Três pesos pesados: Quick wins: org. db, academic. Expertise, outcomes / outputs Grande impacto, médio risco, médio investimento: Grande risco, grande impacto e grande custo
  7. Organizações Identidade única em todo o PTCRIS Interoperável com outros sistemas (CV - recensear Investigador, Infraestruturas, portal, projetos, financiamento) Equipamento científico Nacional (roadmap de infraestruturas) Internacional (ESFRI, MERIL, Observatory Research infrastructures network)
  8. 1. Study prospective - State of the art in the country Legislation Entities involved in the registration Recording systems Identifier features registration Result: document on the characterization of national and international organizations recording systems 2. Rules, principles and processes log Entities Process creation, update, merger, split Result: document on procedures for register organizations in Portugal
  9. Objetivos Consolidar (normalizar e de duplicar) dados fragmentados em vários sistemas legacy Suporte novas aplicações / módulos Repositório CERIF poderá facilitar a adoção de sistemas comerciais ou de opensource (ex: VIVO)com base na norma CERIF Base para sistema de reporting/datamining 3. Constitution and validation of BD organizations IES (DGEEC) IU (FCT) Others Result: basis of national organizations data 4. Electronics Services Reconciliation services National Register of Entities Result: reconciliation service BD's places with BD's International (ISNI and Ringgold) National Register Information System (specifications)
  10. Governação de dados – assegurar a consistência e sincronização de informação. Vários casos de uso Projetos e publicações. PTCRISync Manuseamento de dados de forma a salvaguardar a sua proteção Protocolos para interoperabilidade entre sistemas