This document discusses the creation and management of alumni associations. It begins by outlining the criteria for alumni membership and then discusses the relevance of alumni for countries and committees, providing examples of donations and referrals generated by alumni. The main steps in creating an alumni association are described, including forming an interest group, an organizational meeting to establish by-laws and officers, and follow-up. Advantages and disadvantages of management by alumni or the MCVP are considered. Finally, examples of best practices from Togo and the United States are provided.

1. CREATION OF ALUMNI ASSOCIATIONS06.00 pm GMTGlobal Alumni Support Team,Juliana SAAD and Ismael TANKO

2. OBJECTIVESKnow what are the alumni criteria

3. Create awareness on the relevance of alumni for our countries and committees

4. Overview of main steps in the creation of alumni associations (AAs)

5. Tips and Tricks on how to manage AAs

6. Share GCPs from the networkWhat is an alumnus in your country ?

7. ALUMNI CRITERIA

8. ALUMNI CRITERIAMembers that completed at least 2 of the following stages of the AIESEC experience :

9. Taking Responsibility (TR)

10. Leadership Role (LR) and

11. Exchange (X )ALUMNI CRITERIAMembers that contributed to the operational goals of the organization ALUMNI CRITERIAMembers that completed their termALUMNI CRITERIAMembers that have no debts or were expelled from an LC or MCRELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEESHow do you perceive your alumni?

12. How do you rank, by level of importance: members, alumni, partners?

13. How can you benefit from alumni? RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEESConcreteexamples:34 Countries raised over 300 TNs through Alumni referrals and alumni companies

14. 40 countries received 146,300 EUR in kind and cash from alumni

15. Countries like Indonesia, CAS, Mexico, Nigeria, Tanzania, Romania, Turkey and Ukraine received from 5,000 to +50,000 EUR in donationsRELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEES

16. RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEESWhat can Alumni mean to a Country?Country examples:

17. TAIWAN raised25,000 € in Quarter 1, 2011

18. INDIA: 7000€ in alumni donations; 3 Alumni Companies as H4TF partner; 19 TNs in Q1, 2011RELEVANCE OF ALUMNI FOR OUR COUNTRIES AND COMMITTEESWhat can Alumni mean to a Country?Country examples:

19. MOZAMBIQUE raised12,000 in 1 Quarter 1, 2011

20. TOGO: around4000€raised in a companythrough an alumni in 2008So how can we make all these things happen ?

21. Create a structured environment to manage the AIESEC – Alumni relationship through …… Alumni Associations

22. MAIN STEPS IN THE CREATION OF ALUMNI ORGANIZATIONSCan you help to put an order in the following steps ?Prepare By-Laws The Organizational MeetingThe Follow-Up First Special Mailing Form an Interest Group

23. MAIN STEPS IN THE CREATION OF ALUMNI ORGANIZATIONSSo here we are !!! e. Form an Interest Group d. First Special Mailing b. The Organizational Meetinga. Prepare By-Laws c. The Follow-Up

24. GETTING OFF THE GROUND!Step 1Step 2Step 3Step 4Step 5Form an Interest Group First Special MailingThe Organisational MeetingPrepare By-LawsThe Follow-UpDefine governance aspects, procedures and policies, and main activitiesIt is crucial to follow-up physically or virtually. Meeting should serve to set up and track plans.Additional quarterly/ bi-yearly AA luncheons or dinners can be established.It all starts with ONE ALUMNUS interested!- Introductions- General vision and goals- Outline AA functions- Activities- Structure Nomination and election of AA officers

25. EtcA Letter to the alumni who make up your interest group Request a meeting! MAKE THE COMMITMENT!

26. ALUMNI ORGANIZATIONS MANAGEMENTShould Alumni organizations be managed by alumni themselves or by the MCVP ER/Alumni responsible ?

27. Why ? What are the advantages and disadvantages ?ALUMNI ORGANIZATIONS MANAGEMENTImportant:A purpose of existenceCommitted individuals with common interest in being in the AAInvolvement of MC and LCs Clear rules of functioningAlways Follow up!

28. GCPS FROM THE NETWORK: TogoIssues faced in the past: Difference in Generations,

29. Availability of senior alumni to participate to activities,

30. Commitment to the evolution/management of the association

31. Many alumni abroadGCPS FROM THE NETWORK: TogoSolutions imagined to solve the issue of:Difference in Generations Create an AA with clusters; Criteria to belong to one or another cluster will be the age and the interestAvailabilityThe AA will be run by 1 general management team (5) and 3 sub-teams (one per cluster). Every cluster will organize its activities according to the availability of its members. Junior alumni cluster will have more activities in a year but every member will be invited to each cluster activities (unless they’re closed )

32. GCPS FROM THE NETWORK: TogoSolutions imagined to solve the issue of:CommitmentEvery cluster will have their own goals, customized to the needs of its members (business partnerships, training, economic information, coaching, fun, …)

33. GCPS FROM THE NETWORK: AIESEC United States “AIESEC life” it’s an AIESEC US Alumni Organization. A powerful network of alumni living the AIESEC life

34. GCPS FROM THE NETWORK: AIESEC United StatesDatabase of 6000 alumni

35. The 10k Challenge

36. A key part of AIESEC Life's vision is to connect more than 10,000 alumni with each other by 2012

37. Website: http://aieseclife.org/default.aspxGCPS FROM THE NETWORK: AIESEC United States- There are many different membership choices:

38. Individual Membership

39. Patron Membership

40. Business Membership

41. Entrepreneurship Circle

42. Leadership Circle

43. Founders Circle

44. Every type of membership has different annual payment, and different benefits that the alumni get.

45. Board of the Association is the following: · President · Chair · Vice Chair · Members

46. Help us improve next education week by giving us feedback!The recording and ppt of the session will be available on our wiki in a few days

47. CONTACTSalumni@ai.aiesec.org

48. Ismael.tanko@aiesec.net

49. juliana.saad@aiesec.net

50. Claudia.granada@aiesec.net