2. Let us get started
⮚ Introduction to Excel
⮚ Starting Excel
⮚ Excel Interface
⮚ Quick Access Toolbar (QAT)
⮚ Ribbon and Tabs
⮚ Dialogues Box and Task Panes
⮚ ALT Shortcut
3. Introduction to Excel
2.5 billions GB per day
growing rate of 40-50% per year
Microsoft Excel is widely used to
➢Clean, organize and present the data
➢Visualize the data in various ways (charts and graphs)
➢Analyse the data using various formulas, functions, models
➢ Automate tasks related to the analysis of data
4. Starting Excel
⮚ Click on Windows 11 search bar
⮚ Start typing “Excel”
⮚ Click on the program “Excel”, when it shows up
To start Excel:
Alternative way to start Excel:
⮚ From your taskbar, click on the pinned Excel icon
Remark: You can use the alternative
way if you have pinned Excel in you
taskbar a priori.
Note: You can use the alternative
way if you have pinned Excel in you
taskbar a priori.
⮚ Click on Windows 11 search bar
⮚ Start typing “Excel”
5. Starting Excel
Recent work
Create a new workbook
Templates
⮚ Microsoft offer tutorial/Excel file in the template session
⮚ Click Blank workbook, to create a new Excel file
⮚ Click recent work file name to open it
Once Excel has opened, your screen will look similar
to the following:
7. Starting Excel
⮚ Click This PC or Browse, to navigate through your local
machine
⮚ Click workbooks, to see your recent edited files (Default)
⮚ Click Folders, to see the folders of your recent edited files
8. ➢The Excel interface is designed to make it easy for you to access the tools and features you need to effectively organize,
analyze, and manipulate your data.
➢Some of the most useful elements of the Excel screen include the Ribbon, Quick Access Toolbar, and worksheet tabs,
which allow you to navigate between different worksheets in your workbook.
➢Additionally, the Excel screen also includes the Formula Bar, where you can enter and edit formulas, and the Status Bar,
which provides information about the current state of your workbook.
➢With these tools and features at your disposal, you'll be able to work efficiently and effectively with Excel.
Excel Interface
9. Excel Interface
⮚ Quick Access Toolbar
⮚ Ribbon
⮚ Name box
⮚ Formula bar
⮚ Column letters
⮚ Row numbers
⮚ Sheet tabs
⮚ New sheet button
⮚ Horizontal scrollbar
⮚ Zoom control
⮚ Vertical scrollbar
⮚ Window control
⮚ Search bar
⮚ Tab list
⮚ Active cell
⮚ Title bar
10. Quick Access Toolbar
⮚ The Excel Quick Access Toolbar is a customizable
toolbar located at the top/bottom of the Ribbon.
⮚ It contains a small set of commonly used commands
that you can access quickly, such as the Save, Undo,
and Redo commands.
11. Quick Access Toolbar
You can customize the Quick Access Toolbar by adding
or removing commands to match your workflow.
12. ➢The Ribbon Tab is designed to make it easy for users to
quickly find and use the commands they need for their analysis
➢Each tab includes a set of related
commands, and you can access these
commands by clicking on it
➢It contains various tabs and buttons for
formatting and manipulating data from
Home tab to Help
➢The Excel Ribbon Tab is the toolbar
located at the top of the screen when
Excel is open.
Ribbon
13. Right click on any Tab to customize the Ribbon Possible options Current Tab list
Customize your Ribbon
14. ⮚ Select either ‘Quick Access Toolbar’ or ‘Customize Ribbon’
⮚ Select a command you would like to add
⮚ Select the ‘Add>>’ button
⮚ Click the ‘OK’ button
Customize your Ribbon
15. Dialogues Box and Task Panes
You can use this to control the format of the cells You have different aspect of the formatting
16. Dialogues Box and Task Panes
You can use this to control the format of the Chart
You have different aspect of the formatting
17. Alt Shortcut
⮚ Press “alt”
⮚ Press “h”
⮚ Press “fc”
To quick change the font
color of an active cell
Note: This can be used for other
tasks
