the various facilities need to organize an event of exhibition.

1. CONVENTIONS
EXIBITIONS
FACLITIES
Presented By
VAIBHAV MAKWANA

2. Convention
A large formal meeting for people who belong
to the same profession or organization or who
have the same interests.

3. Exhibitions
–An event at which objects such as
paintings are shown to the public,
– A situation in which someone shows a
particular skill or quality to the public,
or the act of showing these things

4. Event facilities
The amenities and
equipment
required for an
event depend on
what activities will
be presenting and
types of guest.
Site/Venue layout site
is very important to
the health, safety and
comfort of everybody
attending and taking
part in event.
A well-
considered
layout can
significantly
influence an
event’s success.
An event site or
venue should be an
effective space that
suits the type of
event being staged.

5. Facilities
F
Capacity Seating
Arrangements
Sanitary Facilities Welfare Services Signage
Emergency Services Catering Facilities for People
with Disabilities
Parking

6. Capacity
– The capacity of your site/venue is calculated based on the available audience
space, the number of emergency exits and the risk assessment for the venue
and the event
– For outdoor events where a standing crowd gathers in a defined space to watch
the entertainment (such as at a street theatre or a music event) the general
acceptance for a clear, flat, open space with a reasonable view of the
performance is 2 people per 1 m2

7. Seating Arrangements
Theater Seating
• Rows of chairs without tables.
Classroom Seating
• Rows of chairs with tables. Tables
are usually six to eight feet long.
Banquet Seating
• Round tables with chairs.
Reception Seating
• Combination of high cocktail
tables and round tables with
chairs.
Hollow Square
• Setup up of six or eight foot
tables; used for conferences and
meetings.
U-Shape
• setup up of six or eight foot
tables; used for conferences and
meetings

8. Sanitary Facilities
1. The level of sanitary facilities required at
events is based on factors including the
audience capacity, audience profile, location,
duration and existing facilities.
2. Approximately one toilet for every
125 people will be adequate for most
situations.
More are required if alcohol is to be
served.
3. it is recommended that toilets with
hand basins included be hired, as well as
toilets for use by people with disabilities.
4. These facilities should be cleaned and re-stocked
regularly throughout the day.
5. Everyone using the toilet should be able
to wash their hands with warm water
(ideally) and soap
6. The artists, participants,
employees and concessionaires that
will require appropriate facilities too.
7. Regular cleaning of
convention /exhibition areas in
interval period is needed to be
done.

9. Welfare Services
– The easier we make it for people to attend your event, the better the
experience they will have.
– A happy, stress-free attendee is likely to come back to future events.
Drinking
Water
Baby
Change
Meeting
Point(s)
Lost
Persons
Information
Points
Lost
Property
Cloakroom
Facilities

10. Signage
The appropriate
signage to direct
people around
the site/venue.
Information signage
To tell people where they
are in the venue/on the site,
to show people where
facilities are on the site, the
running order of the
entertainment, etc.
Directional signage
To direct people to
the nearest exit,
toilet, bar, etc.
Safety signage
showing the location of
emergency exits,
firefighting equipment,
and danger zones, etc.
Welfare signage
meeting point,
baby change, lost
persons, drinking
water, first aid, etc.

11. Emergency Services
Emergency Services will
depend on the type, scale
and complexity of event.
• Police
• Fire Brigade
• Medical Services

12. Facilities for People with Disabilities
Widened
access/egress
doors and
routes
Ramps
LiftsSanitary
Facilities
Lowered
surfaces – for
instance at
food outlets
and info
points
Transport to
and around
the event
Seating
Viewing areas
Signage
Hearing
systems
Light and
sound levels
Accommodation

13. Litter & Waste Facilities
Waste
Management Plan
Waste Types
Food
Remnants/Paper/Plastic
Wood/Metal/Paper/Fuel
Waste
Receptacles And
Requirement
Skips, Plastic Bins,
Bottle Banks, Etc.
Waste
Management
Mctivity
Before, During And
After The Event
Waste
Management
Promotion
Encourage Others To
Minimize Waste &
Dispose Of It
Properly.

14. Catering
2
Types
• Catering for the event attendees
• Catering for the performers, event
workers and sponsors/VIPs

15. Facilities for Event Parking
Parking facilities must be
separate for special guests and ,
participant and the guests.
Any barricades, gating, traffic
controls, and special signage
required for the parking
A volunteer or security is must
be appointed for parking area.
Facility of valet parking.
Trained and professional people
are hired for valet parking

16. Inter Related Venue
– Interrelated venue refers to the different venue for an common event.
– It also known as event with multiple venue.
– A “multiple venue” is made up of many rooms or areas, which can host different
events simultaneously (e.g. a museum, a convention).
FIFA world cup Olympic Merriage in
resort
Cultural event

17. Elements – Multiple venue
Location
Parking
Accessibility
Event
Scheduling
Communicate
with Team
Control
center
Venue
Manager
Food &
Breakages

18. THANK
YOU