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1. EA 2016 Page 1 | 4
Contracts Administrator # - Workload Status
(As on Wednesday, 31 August, 2016)
S.N.
(IFB, RFP and/or –
RFQ) Number
BID / TENDER TITLE STATUS
01 Choose Status
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S.N. CONTRACT # TYPE CONTRACT TITLE STATUS
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2. EA 2016 Page 2 | 4
SAP NO. RFP NO. N/A APPROVALS Choose
TENDER TITLE
TENDERING METHOD Classified BUDGET ENG. ESTIMATE
TENDER STATUS Choose EFFECTIVE DATE Choose
SCHEDULED
COMPLETION DATE
Choose
PROJECT ENG. PLANNING ENG. COST ENG.
CONTRACTS ENG. CONT. CONTROL OTHERS
01 Is the Budget Approved? Choose Ref.
02 Is the Tender Plan Submission Approved? Choose Ref.
03 Does the Tender includes ProfessionalSum? Choose Ref.
04 Does the Tender includes Optional Items? Choose Ref.
05 Does the Tender includes Remeasurable Items? Choose Ref.
06
Does the Tender includes TechnicalSupport Services during
EPIC Tendering?
Choose Ref.
07 Does the contract includes provision for Retention Money Choose Ref.
08 What is the amount of Performance Bond Choose Ref.
09 What is the type of payment Progress Payment Ref.
10
Does the Contract qualifies for Liquidated
Damages (LDs)?
Choose Ref.
KPI’s
KPI FACTOR PLANNED ACTUAL DELAY REMARKS
01 SOW / SOS review Completion Choose Choose 
02 RFQ Finalised & Announced Choose Choose 
03 Bides Opened Choose Choose 
04 TER Submission to TC Choose Choose 
05 Approvalof TER by TC Choose Choose 
06 CER Submission to TC Choose Choose 
07 Approvalof CER by TC Choose Choose 
08 LOA Signature Choose Choose 
09 Contract Signature Choose Choose 
IMPORTANT NUMBERS
DESCRIPTION NUMBER REMARKS
01 How many Tenderers invited to express their interest to participate in the Tender? N/A
02 How many Tenderers expressed their interest to participate in the Tender? N/A
03 How many proposalreceived? N/A
04 How many Tender Bulletins issued? N/A
05 How many Technical Clarification issued? N/A
06 How many Commercial Clarification issued? N/A
IMPORTANT DATES
SEQUENCE OF EVENTS DATE REMARKS
01 Pre-CRD w as received through SAPon Choose
02 Expression of Interest (EOI)s w ere issued to tenderers on Choose
03 Pre-CRD w as commented and executed through SAPon Choose
04 Pre-CRD meeting to discuss CPC/163 Comments w as held on Choose
05 Tender Submission Plan issued on Choose
06 CRD w as received through SAPon Choose
07 All Appendices (Except AppendicesB & C) w e received completed on Choose
08 RFQ w as issued for review through SAPon Choose
09 Last comments on RFQ review wasthrough SAPon Choose
10 Master RFQ w as released through SAPon Choose
11 Tender Closing date w as extended through Tender Bulletin on Choose
12 Technical proposals w ere received fromSDon Choose
13 Technical Evaluation Report (TER) w as issued to TC on Choose
14 TC MOM of TER w as received on Choose
15 Commercial Proposal w as received by SPE fromTC on Choose
16 Submission for Commercial Clarification w as raised to TC on Choose

3. EA 2016 Page 3 | 4
17 TC MOM approvalto issue commercial Clarification w as received on Choose
18 Latest Commercial Clarification w as issued to Tenderers on Choose
19 Commercial Proposals Rev.1 w ere received by SCE fromTC on Choose
20 Request for Extension of Bid validity w as issued to Tenderers on Choose
21 Commercial Evaluation Report (CER) w as issued to TC on Choose
22 TC MOM of CER w as received on Choose
23 Negotiation Fax/Meeting w as sent/Held on Choose
24 Commercial Proposals Rev.2 w ere received by SCE fromTC on Choose
25 Commercial Evaluation Report Rev.1 (CER) w as issued to TC on Choose
26 TC MOM of CER Rev.1 w as received on Choose
27 LOA w as issued for review through SAPon Choose
28 Latest comment on LOA(w) review was received on Choose
29 LOA w as issued through SAPon Choose
30 LOA w as signed by QP and issued to Contractor on Choose
31 Contractor Acknowledge receipt/acceptance of LOA on Choose
32 Contractor signed and submitted one originally executed LOA to QP on Choose
33 Contract Documents w ere issued for review through SAPon Choose
34 Latest comment on Contract documents review wasreceived on Choose
35 Contract Documents w ere released through SAPon Choose
36 Contract Documents w ere printed through SAPon Choose
37 DVD of Contract Documents w ere issued for Contractor forreview on Choose
38 Contractor acceptance of the Contract documents w asreceived on Choose
39 Contract Documents w ere printed in tw o hardcopies on Choose
40 Contract Documents w ere issued to Contractor for signature on Choose
41 Contract documents w ere stamped and signed by Contractor on Choose
42 Contract Documents w ere received forQPsignature on Choose
43 Contract documents w ere signed by QP on Choose
44 One complete signed Contract documents w ere returned to Contractor on Choose
45 QP issued regret letter to unsuccessfulTenderers on Choose
IMPORTANT INFORMATION
QUESTION ANSWER
01 Were all Tender Bonds accepted by Finance Dept.? 
02 What is the type of aw arding Letter i.e. LOA or LOA(w) 
03 Has Contractor submitted Performance Bond, Payment Bond and
Insurances as per Contract Requirement? Were it accepted by
Finance Dept.?

AREAS OF CONCERN MITIGATION ACTIONS RESULT/PLAN OF ACTION
01   
02   
03   
04   
05   
06   
07   
08   
09   
10   

4. EA 2016 Page 4 | 4
CONTRACT NO. SAP NO. START DATE Choose
CONTRACT TITLE SAP NO. 1st
CHARGED DATE Choose
CONTRACTOR VENDOR #
LICENSE NO. LICENSE CLASS DIR REGISTRATION Choose
ORIGINAL SCD Choose ORIGINAL CONTRACT PRICE $
PROJECT ENG. COST ENG. PLANNING ENG.
1 Contract Status Choose Status CONTRACT ADMIN.
2 Does the contractincludes Professional Sum? Choose Ref. Provide reference in the Contract
3 Does Owner issuedITP to execute Professional Sum? Choose Ref. Provide reference in the Contract
4 Does the contractincludes Optional Items? Choose Ref. Provide reference in the Contract
5 Does QP issuedVariation to execute Optional Items? Choose Ref. Provide reference in the Contract
6 Does the contractincludes Remeasurable Items? Choose Ref. Provide reference in the Contract
7 Does the contractincludes provisionfor Retention Money Choose Ref. Provide reference in the Contract
8 What is the amountof Performance Bank Guarantee(PBG) 10% As per GCOC Ref. Provide reference in the Contract
9 What is the type of payment
Monthly + Stage Payment
for Procurement
Ref. Provide reference in the Contract
10 Does the Contract qualifies for LiquidatedDamages (LDs)? Yes Ref. Provide reference in the Contract
CONTRACT SCHEDULE, PRICE, PROGRESS, WCRs, VARIATIONS AND CLAIMS
REVISED SCD Choose Ref.
REVISED
CONTRACT PRICE
$ Ref.
MS #1 DATE Choose Ref. MS #2 DATE Choose Ref.
MS #3 DATE Choose Ref. MS #4 DATE Choose Ref.
PCD Choose Ref. CHANGE REQ. Ref.
AWARDING
AUTHORITY
Choose
VARIATION/
AMENDMENT

PROGRESS
(ACTUAL / PLANNED)
CLAIMS 
CONTRACT CLOSE-OUT
COMPLETION DATE Choose GUARANTEE PERIOD Choose
IS THERE ANY RATIFICATION
WORK?
Choose
END DATE OF RACTIFICATION
WORK (PART OF WORK)
Choose
IS THE SFA ISSUED? Choose SFA SIGNED Choose
END OF GUARANTEE PERIOD Choose IS THE DC ISSUED? Choose
PERFORMANCE BANK GUARANTEE AND INSURANCES
CONTRACTUALREQUIREMENT
PERFORMANCE BOND Choose
ACTUALEXPIRYDATE
PERFORMANCE BOND Choose
PAYMENT BOND Choose PAYMENT BOND Choose
WORK / SERVISE
PERIOD
MAINTENANCE
PERIOD
WORK / SERVISE
PERIOD
MAINTENANCE
PERIOD
WORKER’S COMP. Choose Choose WORKER’S COMP. Choose Choose
GENERAL LIABILITY GENERAL LIABILITY
COMMERCIAL AUTO Choose Choose COMMERCIAL AUTO Choose Choose
EXCESS or UMBRELLA Choose Choose EXCESS or UMBRELLA Choose Choose
BUILDER’S RISK BUILDER’S RISK
SURETY BONDS SURETY BONDS
POLUTION & ENVIRONMENTAL Choose Choose POLUTION & ENVIRONMENTAL Choose Choose
IMPORTANT INFORMATION
QUESTION ANSWER
 Was Milestone No.1 Achieved on time? 
 Was Milestone No.2 Achieved on time? 
AREAS OF CONCERN MITIGATION ACTIONS RESULT/PLAN OF ACTION
  
  