Contractor sca compliance checklist
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This document outlines the key records that contractors must maintain to demonstrate compliance with the Service Contract Act. It lists basic records like employee names and addresses that must be kept for three years after a contract's completion. Key records include accurate employee classifications and wage rates, as well as documentation of fringe benefit plans and hourly work records. Contractors must also be prepared to provide these compliance records upon request. Failure to provide up-to-date records may indicate potential non-compliance issues.
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Labor is the number one expense of most companies and the largest expense to the government when purchasing supplies and services. This is why timekeeping is so important for an organization. Accurately capturing and reporting all time worked and the assignment of that time to intermediate or final cost objectives, is critical when translating hours from timekeeping into dollars (i.e., labor distribution) for detailed financial analysis. Timekeeping and labor distribution are two separate, but related, requirements of the SF 1408 Pre-award Accounting System Survey and labor is always scrutinized as part of any proposal or audit. This webinar will cover the components of a timekeeping system, methods for total time accounting, as well as the in's and out's of labor distribution, its effects on financial reporting and viable timekeeping solutions.
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This document provides a summary of key labor regulations for foreign investors in Colombia. It outlines that Colombian labor laws are standards that cannot be waived or negotiated. Employment contracts in Colombia are governed by Colombian law regardless of party nationality. Key requirements include paying the monthly legal minimum wage, affiliating all employees to the social security system, and providing various fringe benefits like severance pay, interest on severance, service bonuses, transportation aid, and contributions to pension and health funds. The document explains different types of employment contracts and required payments to understand labor obligations for doing business in Colombia.
Legal_Guide_2023_Chapter_5-compressed_1.pdf
This document provides a summary of key labor regulations for foreign investors in Colombia. It outlines that Colombian labor laws are standards that cannot be waived or negotiated. Employment contracts in Colombia are governed by Colombian law regardless of party nationality. Key requirements include paying the monthly legal minimum wage, affiliating all employees to the social security system, and providing various fringe benefits like severance pay, interest on severance, service bonuses, transportation aid, and contributions to pension and health funds. The document explains different types of employment contracts and payments arising from labor relationships in Colombia.
CSIS 375Final Project InstructionsInstructionsGeneral Backg.docx
CSIS 375
Final Project Instructions
Instructions:
General Background Information:
CMS Systems, Inc. is a company that provides information systems consulting services to companies in the telecom industry in the United States and the United Kingdom. Due to its success, CMS is hoping to expand its operations into other parts of Europe. Despite its large size, CMS currently uses a manual/spreadsheet-based process for maintaining employee hours worked, employee benefits, employee payroll, project management, and customer billing. It also uses a file based system to manage its legal documents and other client information.
Management has now decided to implement a company-wide application that will keep track of all of its employee, project, and client information. Employee information will include such items as employee name, address, hire date, and salary. It will also keep track of employee hours spent working on various projects, employee benefits, employee payroll, and produce invoices for clients based on hours worked by employees. Client information will include such items as client name, legal location (i.e., country), billing address, office locations, client contact information , and contracts associated with each client. Project information will also have to be maintained, which will keep track of employee assignments to projects.
Employee Management
CMS currently employs 1,500 individuals (900 in the US and 600 in the UK) who serve as systems analysts, developers, managers, testers, maintenance engineers, accountants, lawyers, sales representatives, and office staff.
The new system will enable the Human Resources department to maintain all employee information such as name, address, hire date, termination date, emergency contact information, marital status, tax withholding information, 401 K participation, insurance participation, other tax-related deductions, and salary/wage rates.
Only members of the Human Resources department will be allowed to edit employee information.
Recording Hours Worked
All CMS employees must keep a record of the time they spend working for each client on a weekly basis. Because employees can work for more than one client and perform different functions for each client, CMS utilizes “project management” to keep track of employee assignments to client contracts. Employees can be assigned to work on more than one project at a given time. In fact, it is not unusual for an employee to spend time on two or more different projects within the same day.
The number of hours worked for each employee on each project must be recorded on a weekly basis. Employees currently log their time using an Excel worksheet. An example of this worksheet is presented below. Notice that the employee’s supervisor is listed on the worksheet. A supervisor is currently required to approve his employees’ timesheets by placing his initials beside his name.
All employees in the company should be allowed to enter information on their timesh.
Contractual AgreementThis agreement is made effective as of Sept.docx
Contractual Agreement
This agreement is made effective as of September 1, 20XX, by and between ABC Coding Services and Rasmussen Hospital and Clinics. In this Agreement, the party who is contracting to receive services shall be referred to as Rasmussen Hospital and Clinics, and the party who will be providing the services shall be referred to as ABC Coding Services.
The parties agree as follows:
Description of Services: Commencing September 1, 20XX, ABC Coding Services will provide the following services (collectively, the "Services"):
1. Provide ICD diagnoses and procedure codes for inpatient services
2. Provide ICD diagnoses for outpatient services
3. Provide CPT codes for outpatient services
Performance of Services:
· Rasmussen Hospitals and Clinics will rely on ABC Coding Services to work as many hours as may be reasonably necessary to fulfill the obligations under this agreement.
· Rasmussen Hospital and Clinics will not review assigned coders' resumes, contact previous healthcare facilities, and reject any coders of ABC Coding Services
· Rasmussen Hospital and Clinics will not review coded records from ABC Coding Services as to acceptable standards of coding accuracy and how performance will be measured
· Rasmussen Hospital and Clinics will not terminate the use of a particular coder when acceptable standards of accuracy are not maintained
Price and Payment Terms: Rasmussen Hospital and Clinics will pay a fee to ABC Coding Services for the Services in the amount of $10.00 per coded record. Upon termination of this Agreement, payments under this paragraph shall cease, however, ABC Coding Services shall be entitled to payments for periods or partial periods that accrued prior to the date of termination and for which ABC Coding Services has not yet been paid.
Term/Termination: This Agreement shall terminate automatically upon completion by ABC Coding Services of the Services required by this Agreement. Either party may terminate this agreement with or without cause by submitting a 2-day written notice.
Relationship of Parties: It is understood by the parties that ABC Coding Services is an independent contractor and not an employee of Rasmussen Hospitals and Clinics. ABC Coding Services employees may be eligible for fringe benefits, including health insurance, holidays, paid vacation, or any other employee benefit from Rasmussen Hospital and Clinics.
Legal Fees and Court Costs: In the event any legal action is taken to enforce this agreement or any portion thereof, the party that prevails in that suit shall be entitled to recover from the other, reasonable attorney fees plus the cost of said suit.
Notices: All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows:
Rasmussen Hospital and Clinics, P.O. Box 45, Mytown, MN
ABC Coding Services, P.O. Box 87, Ourtown, MN
Such address may be chan.
Maximizing Deductions in Light of the Section 162(m) Guidance
Winston & Strawn’s Employee Benefits & Executive Compensation Practice hosted “Maximizing Deductions in Light of the Section 162(m) Guidance” on September 6, 2018.
The IRS recently issued Notice 2018-68 providing much anticipated guidance on the key issues with respect to the Section 162(m) amendments added by the Tax Cuts and Jobs Act.
Partners Michael Melbinger, Nyron Persaud, and Ruth Wimer presented this webinar focused on understanding the impact of Notice 2018-68, including:
- Brief overview of the changes in Section 162(m) as a result of the Tax Act
- In depth discussion and analysis of Notice 2018-68: Covered employee, written binding contract, material modification
- “To do” list for maximizing deductions going forward
- Alternative compensation strategies
- Proxy Statement Reporting
- Accounting issues
Learn more here: https://www.winston.com/en/thought-leadership/maximizing-deduction-in-light-of-the-section-162m-guidance.html.
Baker Tilly Presents: Government Contract Reporting Requirements: What did yo...
Baker Tilly Presents: Government Contract Reporting Requirements: What did yo...BakerTillyConsulting
Presented at NCMA's World Congress 2016
Presenters: Baker Tilly's Nathan Geesaman, CPA, CFE, Manager and Accenture Federal Services' Katherine Adams, Senior Contract Manager.
For U.S. federal government contractors, there are myriad contractual reporting requirements that must be submitted to the government beyond the annual ICS submitted to DCAA. Contract managers must understand and communicate what is required in order to comply with the terms of the contract. This session will discuss some of these government reporting requirements, such as small business subcontracting, government property, service contracts, eCMRA, GSA Schedules, GWACs, and CPARS. www.bakertilly.com/governmentcontractorsLabour Law Compliance for Contract Employees
If you hire any form of contract labour; security guards to house-keeping staff, Labour Law compliances apply to you, the principal employer. Are you compliant?
In this presentation, you’ll learn:
- How to gain complete visibility into contract labour management processes
- Importance of labour laws covered under the Contract Labour Act
- About the Compliance Checklist for the principal employer & contractor
- The dos and don’ts during inspection
Fcls training 101_section 3 _mwbe_ contractors_ subrecipients 101 foundation...
This document provides an overview and introduction to Section 3 and Minority/Women Business Enterprise (M/WBE) compliance for the Community Development Block Grant - Disaster Recovery (CDBG-DR) program. It covers the roles and responsibilities of subrecipients and contractors, definitions of Section 3 and M/WBE, benchmarks and thresholds that trigger compliance requirements, covered projects and contracts, income limits for Section 3 workers, and examples of efforts to direct opportunities to Section 3 workers and businesses.
Presentation on Audit Procedures - Stat Due.pptx
The document provides an overview of audit procedures related to statutory dues including TDS, TCS, and GST. It outlines objectives to ensure statutory dues are correctly deducted and paid on time and liabilities are accurate. Key aspects covered include return and ledger reconciliation, input tax credit availment verification, liability payment checks, and documentation required. Procedures for auditing TDS and TCS deductions, challans, liabilities, and returns are also summarized.
401k Mistakes | IRS Updated 401k Fix-It Guide
This document provides a guide for fixing common mistakes made with 401(k) plans. It lists 12 common mistakes employers make including failing to update plan documents, not following plan terms, incorrectly defining compensation, and failing nondiscrimination tests. For each mistake, it provides how to find the mistake, how to fix it, and how to avoid it in the future. It recommends reviewing plan documents annually, communicating changes to relevant parties, and conducting annual reviews to ensure compliance. The document also provides an overview of the IRS's Employee Plans Compliance Resolution System which allows plans to self-correct certain issues, use the Voluntary Correction Program to get IRS approval, or correct under audit with a sanction.
Govology Webinar: GovCon Accounting Policies & Procedures
One of the fundamental requirements of an accounting system is documented policies and procedures which are used in establishing and maintaining an organizations internal controls, accounting and reporting. The policies and procedures should capture how things are done, serving as an important tool for clarifying roles, responsibilities and ensuring accurate financial data is used for decision making. This webinar will focus on the purpose of having written (well-documented) policies and processes that serve as a basic framework and the importance of these procedures being consistently executed by all users of the system to promote operational efficiency and governance.
Contractual Steps for Smooth Delivery of Infrastructure Projects
Governments and public entities spend huge public money for purchase of goods, services and construction of works. Therefore, it is vital that procurement system shall not only be efficient but also be transparent, fair & just without compromising the quality of output. Various stakeholders have different interests in influencing the decision-making. This paper elaborates various possible alternative strategies available for procurement. Depending upon environment and various challenges, one can choose the best mode, method & process of procurement. The procurement could be for goods, work, services, consultancy etc. Consultancy contracts are different game altogether, because they have more emphasis on intellectual inputs rather than mere physical outcome. The scope of this paper is limited to works procurement.
Construction contract_Existing and Proposed Accounting Standards
The slides contained information gathered from accounting standards applicable to construction contract as well as some examples on disclosures by Malaysian companies.
The slides were co-prepared by fellow classmates, whose name appears in the 1st slide.
MSA Template for IT Services
A generic template for creating a master services agreement for providing IT services to prospective clients.
Fcls training 201_section3_mwbe_contractors_subrecipients_2021-2022
This document provides an agenda and overview for a training on completing documentation and activities for Section 3 and M/WBE compliance. It outlines forms used for Section 3 and M/WBE compliance, how to complete compliance documentation, and activities for Section 3 and M/WBE. The training curriculum is designed to introduce compliance requirements and supporting documentation in Level 1, review compliance forms in depth in Level 2, cover quarterly reporting in Level 3, and discuss best practices in Level 4. The document reviews Section 3 and M/WBE participation goals, benchmarks, and tips for achieving goals such as assigning staff, attending trainings, using templates, and outreach activities. It provides a walkthrough of Section 3 plan templates and forms
LSC Technology Initiative Grant Conference 2015 | Session Materials - Managin...
LSC Technology Initiative Grant Conference 2015 | Session Materials - Managin...Legal Services Corporation
This document provides guidance on managing Technology Initiative Grants (TIGs) effectively, including reporting requirements, compliance, lessons learned, and best practices. It discusses forming project committees, creating work plans, evaluating projects, submitting payment requests and reports, budgeting, contracting, and resolving conflicts of interest. The document also outlines the 2015 TIG cycle schedule and areas of interest, and provides tips for writing letters of intent. Resources from the TIG website and LSC staff contacts are listed for additional assistance.LSCTIG 2015 Session Materials - Managing your grant effectively
LSCTIG 2015 Session Materials - managing your grant effectively
The TIG staff will review reporting requirements, grant assurances and discuss best practices for managing technology grants. There will also be a preview of the upcoming 2015 TIG Cycle.
Similar to Contractor sca compliance checklist (20)
INDEPENDENT CONTRACTORWORKSHEET & AGREEMENTSPart I. Worksheet.docx
INDEPENDENT CONTRACTORWORKSHEET & AGREEMENTSPart I. Worksheet.docx
Govology Webinar: Timekeeping & Labor Distribution
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CSIS 375Final Project InstructionsInstructionsGeneral Backg.docx
CSIS 375Final Project InstructionsInstructionsGeneral Backg.docx
Contractual AgreementThis agreement is made effective as of Sept.docx
Contractual AgreementThis agreement is made effective as of Sept.docx
Maximizing Deductions in Light of the Section 162(m) Guidance
Maximizing Deductions in Light of the Section 162(m) Guidance
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Baker Tilly Presents: Government Contract Reporting Requirements: What did yo...
Fcls training 101_section 3 _mwbe_ contractors_ subrecipients 101 foundation...
Fcls training 101_section 3 _mwbe_ contractors_ subrecipients 101 foundation...
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Govology Webinar: GovCon Accounting Policies & Procedures
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Contractual Steps for Smooth Delivery of Infrastructure Projects
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Construction contract_Existing and Proposed Accounting Standards
Fcls training 201_section3_mwbe_contractors_subrecipients_2021-2022
Fcls training 201_section3_mwbe_contractors_subrecipients_2021-2022
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Contractor sca compliance checklist
- 1. Contractor SCA Compliance Checklist www.costcommand.com
- 2. CONTRACTOR SCA COMPLIANCE CHECKLIST All Contractors must be able to show Compliance with the Service Contract Act A contractor should be prepared to provide complete records upon request Failure to provide accurate records through the previous month/quarter indicates Potential Compliance Concerns 2
- 3. BASIC RECORDS Under the Service Contract Act, contractors and subcontractors are required to maintain certain records for each employee performing work on the covered contract. Basic records, such as name, address, and Social Security number of each employee must be maintained for three years from completion of the work.
- 4. KEY RECORDS Records on the following must be maintained for three years: 1. The correct work classification(s): Did you conform any jobs? Are Classifications updated on an annual basis? 2. Wage rate(s): What is the wage determination number? When was the rate last revised? Has the current wage determination been incorporated into the contract? 3. Fringe benefits provided (or cash equivalent payments provided in lieu of fringe benefits) Is the plan a bona fide plan? Are all hours accounted for each month? Can you show that all costs have been contributed irrevocably? How are records maintained on a monthly/quarterly basis?
- 5. HOURLY WORK RECORDS Can the contractor readily show the following (period of 3 years): The total daily and weekly compensation of each employee? The number of daily and weekly hours worked by each employee? Any deductions, rebates, or refunds from each employee’s compensation? Any list of a predecessor contractor’s employees which had been furnished showing employee’s length of service information?
- 6. ADDITIONAL OBLIGATIONS On conformed Wage Determinations, can the contractor show: A list of wages and fringe benefits for those classes of workers conformed to the wage determination attached to the contract Some of the records required to be kept under this law are also required under the Fair Labor Standards Act (see Wage and Hour Division Fact Sheet #21: Recordkeeping (http://www.dol.gov/whd/regs/compliance/whdfs21.pdf)) Confidential and proprietary information of CostCommand LLC 2012