The Community IT Webinar series discusses Cloud Migration Planning.

1. Community IT Innovators
Webinar Series
Cloud Migration Planning
Methodologies and Approaches
August 28, 2014 presented by…
Johan Hammerstrom
Steve Longenecker
#ToTheCloud

2. Webinar Tips
• Ask questions
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Engage with us on Twitter using #ToTheCloud
• Focus
Avoid multitasking. You may just miss the best part of the
presentation
• Webinar PowerPoint & Recording
PowerPoint and recording links will be shared after the
webinar

3. About Community IT
Community IT Innovators partners with nonprofits to help them solve their
strategic & day-to-day IT challenges.
Strategic
Proactive approach so you can make IT decisions that support your mission and
grow with you
Collaborative
Team of over 40 staff who empower you to make informed IT choices
Invested
We are committed to supporting your mission, and take care of your IT network as if
it were our own
Nonprofit focus
Worked with over 900 nonprofits since 1993

4. About the Presenter
Johan Hammerstrom
President
jhammerstrom@communityit.com
@hammerstromj
Steve Longenecker
Project Manager
slongenecker@communityit.com
@CommunityIT

5. Agenda
• What is cloud computing?
• Varieties of clouds
• Cloud considerations
• Methodology
• Best Practices
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6. What is the cloud?
“An architecture that provides
scalable, Internet-accessible
services.”

7. Nicholas Carr, 2008
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8. Transmission
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9. Mobility
Cloud Diagram
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10. Cloud Architecture
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11. Cloud Architecture
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12. Cloud Architecture
Software (SaaS) #totheclou
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13. Cloud Architecture
Platform (PaaS)
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14. Cloud Architecture
Infrastructure (IaaS)
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15. Ready to
jump?
Look before you
leap

16. Considerations
• Security & Privacy
• Internet Stability
• CapEx -> OpEx
• Data ownership
(Terms of Service)

17. Data Ownership (ToS) – Box
• Box- https://app.box.com/legal_text/tos
We reserve the right, to temporarily suspend or terminate your
access to the Service at any time in our sole discretion, with or
without cause, and with or without notice, without incurring
liability of any kind. For example, we may suspend or terminate
your access to or use of the Service for: (a) the actual or suspected violation of
these Terms; (b) the use of the Services in a manner that may cause Box to have legal liability or
disrupt others' use of the Services; (c) the suspicion or detection of any malicious code, virus or
other harmful code by you or in your account; (d) scheduled downtime and recurring downtime; (e)
use of excessive storage capacity or bandwidth; or (f) unplanned technical problems and outages. If,
in Box's determination, the suspension might be indefinite and/or Box has elected to terminate your
access to the Service, Box will use commercially reasonable efforts to notify you through the
Service. You acknowledge that if your access to the Service is suspended or terminated, you may no
longer have access to the Content that is stored with the Service.
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18. Data Ownership (ToS) - Twitpic
“To clarify our ToS regarding ownership, you the user
retain all copyrights to your photos and videos, it’s
your content. Our terms state by uploading content to
Twitpic you allow us to distribute that content on
twitpic.com and our affiliated partners. This is standard
among most user-generated content sites (including
Twitter). If you delete a photo or video from Twitpic,
that content is no longer viewable.
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19. Planning

20. Methodology
• Don’t start with the solution
• Information Systems Inventory
• Business Process Analysis
– What business tasks
– Where is that data
– How is it being accessed
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21. Productivit
y
User Interface
Work to be
Done
Internal Data
Infrastructure
Financ
e
CRM
Outloo
k
Mobile
Dynamic
s
Raisers
Edge
Email
Calendar
Tasks
Gen Ledger
A.Payable
A.Receivabl
e
Exchange Great Plains
Donor Data
Mailing
Lists
Contact
info
on-premise
virtual host
RE
on-prem
server

23. New App or Business Process?
Cloud migration is an opportunity to revise:
• Business processes
• Organizational structure
• General strategy
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24. User Interface
Work to be
Done
Internal Data
Infrastructure
Productivit
y
Outloo
k
Mobile
Email
Calendar
Tasks
Exchange
Outloo
k
Mobile
Email Tasks
Calendar
Lync
Exchange
on-prem O365
server

25. User Interface
Work to be
Done
Internal Data
Infrastructure
CRM
Raiser’
s
Edge
Donor Data
Mailing
Lists
Contact
info
RE
Browse
r
Mobile
Donor Data Events
Mailing Lists
Workflow
Contact info
Force
on-prem Salesforce
server

26. Cloud Migration Best Practices
• It’s not all or nothing
• New services, consider
the cloud
• Existing Services, start
with low impact apps
• Gain experience &
momentum
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27. Cloud Migration Methodology
• Gather requirements
• Develop a plan
• Identify project lead
• Start with a pilot group
• Provide training
• Get feedback
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28. Upcoming Webinar
Wednesday September 24
3:00 – 4:00 PM EST
Supporting Remote Staff
Challenges and Solutions
Johanny Colindres & Abdul Musa

29. After the webinar
• Connect with us
• Provide feedback
Short survey after you exit the webinar. Be sure to
include any questions that were not answered.
• Missed anything?
Link to slides & recording will be emailed to you.