Common Swine Industry Audit Workshop
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The document summarizes a presentation about the Common Swine Industry Audit (CSIA). It discusses the audit process and what will be evaluated, including animal welfare benchmarks, facility standards, records, transportation, and food safety. Producers should have standard operating procedures, be able to articulate their animal care practices, and have documentation like treatment records in order to pass the audit. The CSIA focuses heavily on observing pigs directly and ensuring their health and welfare.
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Common Swine Industry Audit Workshop
- 1. Welcome to CSIA workshop Presenters: Dave Stender, ISU Swine Specialist (712) 261-0225 dstender@iastate.edu Sarah Schieck, Swine Extension Educator Office: (320) 235 – 0726 x2004 Email: schi0466@umn.edu
- 2. Dave Stender, ISU Swine Specialist • Background • Purpose of the workshop • Where are we -- audit process • Using clickers to collect data and for teaching tool
- 3. On a scale of 1 to 7, your attitude about CSIA A. Rather have a root canal B. Passionately dislike C. See benefit and hate process D. See benefit and burden E. More benefit than burden F. Some hassle but good G. I love doing this Ratherhavea rootcanal Passionatelydislike Seebenefitand hatepro... Seebenefitand burden M ore benefitthan burden 0% 0% 0% 0%0%0%0%
- 4. Do you currently have a written welfare policy? A. Yes B. No Yes No 0% 100%
- 5. Do you have a reporting mechanism to report animal abuse? Question 56: 2 audit points A. Yes B. No Yes No 0% 100%
- 6. How many of the 10 SOP’s do you have? A. None B. 1 or 2 C. 3 or 4 D. 5 or 6 E. 7 or 8 F. 9 G. 10 None 1 or2 3 or4 5 or6 7 or8 9 10 100% 0% 0% 0%0%0%0%
- 7. There are seven willful acts of abuse listed. How many can you name? A. I don’t know B. I know all of them C. I know 1 D. I know 3 E. I know 5 Idon’tknow Iknow allofthem Iknow 1 Iknow 3 Iknow 5 100% 0% 0%0%0%
- 8. Do you have suitable equipment to move non- ambulatory animals? A. Yes, I know what this is and have it available B. Don’t know C. Know what it is but don’t have it Yes,Iknow w hatthisis... Don’tknow Know w hatitisbutdon’t... 100% 0%0%
- 9. There are six signs listed for ineffective stunning when you are confirming insensibility A. I don’t know any B. I know 1 sign C. I know 2 signs D. I know 3 signs E. 4 signs F. 5 signs G. I can name all 6 Idon’tknow anyIknow 1 sign Iknow 2 signs Iknow 3 signs 4 signs 5 signs Ican nam e all6 100% 0% 0% 0%0%0%0%
- 10. Confirming death, there are 6 signs to confirm death A. I don’t know any B. I know 1 sign C. I know 2 signs D. I know 3 signs E. 4 signs F. 5 signs G. I can name all 6 Idon’tknow anyIknow 1 sign Iknow 2 signs Iknow 3 signs 4 signs 5 signs Ican nam e all6 100% 0% 0% 0%0%0%0%
- 11. Knowledge of what 4 areas are mentioned for daily observation? A. Have not been made aware B. Know all four but not keeping yet C. Not only can I name them, but show my records Have notbeen m ade aw are Know allfourbutnotke... Notonlycan Inam e them ... 100% 0%0%
- 12. Seven items are required for Med and Treatment records: A. All7 in place for 12 mo. of records B. All 7 in place but don’t have 12 mo. C. Less than 7 items in place D. Don’t have records All7 in placefor12 m o.of... All7in place butdon’th... Lessthan 7item sin place Don’thaverecords 100% 0%0%0%
- 13. 13 © 2014 Regents of the University of Minnesota. All rights reserved. 1313 Overview of Common Swine Industry Audit Sarah Schieck, Swine Extension Educator Office: (320) 235 – 0726 x2004 Email: schi0466@umn.edu
- 14. 15 © 2014 Regents of the University of Minnesota. All rights reserved. Common Swine Industry Audit • www.pork.org/commonaudit • Audit materials – Audit instructions – Audit standards – Audit tool – Corrective Action template – Interactive audit tool spreadsheet • FAQ’s • Resources – PQA Plus & TQA – Fact sheets and other educational materials – SOP templates – Record templates 3
- 15. 16 © 2014 Regents of the University of Minnesota. All rights reserved. WWW.PORK.ORG/COMMONAUDIT
- 16. 17 © 2014 Regents of the University of Minnesota. All rights reserved. MORE RESOURCES COMING IN 2017 Training Modules – Willful acts of abuse – Timely Euthanasia – Medication & treatment records – Standard Operating Procedures SOP toolkit
- 17. 18 © 2014 Regents of the University of Minnesota. All rights reserved.
- 18. 19 © 2014 Regents of the University of Minnesota. All rights reserved. Highlights from the Audit Most of the audit is animal benchmark 50.1% Rest of the audit: Caretaker Facilities Records Transport Food Safety 4
- 19. 20 © 2014 Regents of the University of Minnesota. All rights reserved. Importance of Internal Audit Process Site must be able to produce evidence of past internal site assessments. – Sow Farm - at least one in the past 3 months – Growing Herds – at least one in the past 6 months 5
- 20. 21 © 2014 Regents of the University of Minnesota. All rights reserved. • Education • Certification • Interval … 3 years + • Audit • Packer level initiated • Interval … ??? 6
- 21. 24 © 2014 Regents of the University of Minnesota. All rights reserved. Audit Process Make appointment, inquire about biosecurity protocols and follow those protocols Use the common audit tool Ask the site personnel to acquaint them with the facility, # of animals, & facility layout Packer – initiates audit Your Operation Third-Party or Packer Auditor - contacts you 9
- 22. 25 © 2014 Regents of the University of Minnesota. All rights reserved. Auditor – Caretaker Interview Questions The “who”, “what”, “where”, “how”, and “why” The auditor will probe beyond yes/no questions, for example: – What tasks are you responsible for? – How do you perform this task? – Where do you record treatment information? – What training did you receive to perform this task? CSIA pg. 10 10
- 23. 26 © 2014 Regents of the University of Minnesota. All rights reserved. Conducting an Audit MUST be accompanied by site personnel Observe all pigs while conducting an audit Animal benchmarking - pre-determine # of pigs to observe base on: * Breeding Herd (gest/lactation/boar & individual/group) * Non-breeding ( <10 wks / >10 wks ) Observe facility maintenance, pen/crate space, feeders, waterers, load-out Willful acts of abuse observed = Automatic FAIL … yet will complete the audit process CSIA pg. 4 - 11 11
- 24. 27 © 2014 Regents of the University of Minnesota. All rights reserved. SOP’s - Standard Operating Procedures Auditors will ask to review SOP’s – 10 required to receive all points on audit Some interview questions will relate to SOP’s – Replies or explanation should match SOP’s 12
- 25. 28 © 2014 Regents of the University of Minnesota. All rights reserved. SOP’s - Standard Operating Procedures 10 SOP’s required & accessible to caretakers on farm – Euthanasia – Animal Handling/transport – Piglet processing – Feeding Watering – Daily Care/Observation – Caretaker training – Treatment management – Needle usage – Biosecurity – Rodent Control 13
- 26. 29 © 2014 Regents of the University of Minnesota. All rights reserved. 14
- 27. 31 © 2014 Regents of the University of Minnesota. All rights reserved. Equipment to Move Non- Ambulatory Pigs CSIA pg. 13 16
- 28. 32 © 2014 Regents of the University of Minnesota. All rights reserved. Critical Q5. CSIA pg. 12 One of the six methods need to be used and in Euthanasia SOP and plan. CO2 – confirm insensibility within 30 sec after removal from container Electrocution – Palpebral reflex should not be used- doesn’t work 17
- 29. 33 © 2014 Regents of the University of Minnesota. All rights reserved. Critical Q5. CSIA pg. 12 18
- 31. 36 © 2014 Regents of the University of Minnesota. All rights reserved. Animal Handling(Questions 6 to 9) Caretakers will be asked to ‘articulate’ or show proper equipment use Handling appropriate for animal age? Specific – no prod use to move animals out of pens. Review and know page 13 before audit CSIA pg. 13 21
- 32. 37 © 2014 Regents of the University of Minnesota. All rights reserved. Focus is on the pig …. Animal Benchmarks (Questions 11 to 31) Space Allowance Body Condition Score Severe Lameness Scratches longer than 12 inches Shoulder sores (breeding only) Hernias (non-breeding only) Vulva injuries (breeding only) Abscesses Deep wounds Tail biting lesions Prolapses CSIA pg. 14 to 17 22
- 33. 38 © 2014 Regents of the University of Minnesota. All rights reserved. Animal Benchmarks Cont. (Questions 32 to 34) Caretaker knows if pigs are too hot or cold and how to minimize heat stress (CSIA p. 18) To know and to put into practice the feed and water SOP (CSIA p. 20) No dead animals left in pens 23
- 34. 39 © 2014 Regents of the University of Minnesota. All rights reserved. Caretaker Section Highlights (Questions 35-41 with questions 36 and 38 in records) Treatment management (CSIA p. 18) Discuss treatment ID, record and withdrawal Caretaker Training (CSIA p. 20) - Be able to articulate their training for daily duties 24
- 35. 41 © 2014 Regents of the University of Minnesota. All rights reserved. Caretaker Section Highlights (Questions 35-41 with questions 36 and 38 in records) Know and describe the euthanasia plan ALL SIX STEPS Know and able to discuss zero abuse policy and where to report it Piglet processing demo or description matching the SOP (only piglet personnel) CSIA pg. 19 - 20 26
- 36. 42 © 2014 Regents of the University of Minnesota. All rights reserved. • Air Quality (Ammonia) • Emergency Backup Ventilation Equipment • Euthanasia Equipment (auditors can verify the equipment exists through observation or interview) • Facilities (State of Repair) Penning, Flooring, Chutes, Alleys Feeders and Waterers • Animal Cleanliness CSIA pg. 19 - 21 Facility Section Highlights (Questions 42 - 51) 27
- 37. 43 © 2014 Regents of the University of Minnesota. All rights reserved. Record Section Highlights (Questions 52 - 68 … documents needed) TQA Certified - transporters PQA Plus Certification –All Caretakers Caretaker Training Documented Written Euthanasia Plan (posted on site) PQA Plus Site Status - Valid Internal Site Assessment - 4X/yr sow; 2X/yr finisher Written Emergency Action Plan - (posted on site) Valid VCPR Copy of Visitor Log Willful Acts of Abuse – zero tolerance policy & report mech. CSIA pg. 18 - 24 28
- 38. 46 © 2014 Regents of the University of Minnesota. All rights reserved. Transport Section Highlights (Questions 66 - 77) Auditor MUST observe the process in order to score … Otherwise will be marked as NA Electric prods usage ( 1 second, 5 seconds, 2X ) Are pigs injured during process? ( <1% falls ) Are the pigs overcrowded? Trailer in good repair? Trailer aligned with the chute? Trailer properly fitted according to weather conditions? CSIA pg. 18 31
- 39. 47 © 2014 Regents of the University of Minnesota. All rights reserved. Food Safety Highlights (Questions 78-92) Is there a valid Vet-Client Patient Relationship (VCPR) SOP for broken needles – caretakers need to articulate Using proper needle sizes Using highly detectable needles for 16 gauge or larger size (lower number) Proper storage of animal health products Proper SHARPS containers used Compliant medication and treatment records 12 months of medication and treatment records on site VFD retained according to FDA guidelines CSIA pg. 23-24 32
- 40. 48 © 2014 Regents of the University of Minnesota. All rights reserved. Biosecurity Highlights (Questions 88 - 92) Does the site have a Biosecurity SOP? Does the site have an SOP for rodent control? Evidence that the SOP for rodent control is being followed Does the site have a visitors log? Appropriate signage to restrict access for biosecurity compliance? CSIA pg. 24 33
- 41. 49 © 2014 Regents of the University of Minnesota. All rights reserved. Description of nonconformance: Root cause: (describe why the nonconformance occurred) Corrective Action to be taken: (describe how the root cause of the non-conformance will be addressed; include expected date of completion.) 0 Points for a question = nonconformance: Response timeline from site visit • 10 days - critical • 30 day – all other 34
- 42. 50 © 2014 Regents of the University of Minnesota. All rights reserved. CSIA - Summary Pigs – Are the focus (high % of points) • Records • SOP’s – low hanging fruit (easy points) • People – need to Articulate 35
- 43. 51 © 2014 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. In accordance with the Americans with Disabilities Act, this PowerPoint is available in alternative formats upon request. Direct requests to 612-624-1222. Thank You Sarah Schieck, Swine Extension Educator Office: (320) 235 – 0726 x2004 Email: schi0466@umn.edu
Editor's Notes
- Background – history of workshop development Purpose- to help make doable for small producers without internet/computer skills Where – auditors are now packer auditor (independent) soon to be PACCO Clickers are the slides…. 3 to 12 brief overview
- Each module will approximately be 10 minutes in length and provide producers with background information on the topic, what auditors will be evaluating and then ask producers to complete exercises to confirm their knowledge. The modules can be completed individually or as a complete series. They will be available on USB drive and for downloading from pork.org, in both English and Spanish. The modules will produce a certificate of completion at the end of the module and producers are encouraged to use those as evidence of caretaker training during an audit.
- Goal is to mention the areas that might be overlooked that will need some attention from questions 6 through 89
- Cover the highpoints of an internal audit in the next few slides.
- PQA Plus & TQA are not going away. They will continue and are very vital programs. Both programs provide continuing education to those in the pork industry and certification will still be offered and needed to be renewed every 3 years. CSIA is an audit program initiated at the packer level. The interval or frequency of audit request for pig sites will very depending on packer. I have heard from some packers that they have a goal of visiting every site that provides them with pigs in 2016 and plan to do that yearly there after. Other packers have said they plan to visit all pig providers, but not necessarily every site, but at least one or several sites within a system. Other packers have said they will visit all site supplying pigs to them on a 3 year rotation or another interval of time as they see fit.
- Bottom line – the auditors will expect employees to be trained and know what they are doing.
- Intentionally applying prods to sensitive parts of the animal such as the eyes, ears, nose, genitals or rectum Malicious hitting/beating of an animal. This includes forcefully striking an animal with closed fist, foot, handling equipment (e.g. sorting board, rattle paddle, etc.), or other hard/solid objects that can cause pain, bruising or injury Driving pigs off high ledges, platforms or steps while moving, loading or unloading (animals are falling to the ground) Dragging of conscious animals by any part of their body except in the rare case where a non-ambulatory animal must be moved from a life threatening situation. Non-ambulatory pigs may be moved by using a drag mat. Purposefully dropping or throwing animals Causing physical damage to the snout or tusks of a boar as a means to reduce aggression (this excludes nose ringing and tusk trimming) Failure to provide food, water and care that results in significant harm or death to animals If a willful act of abuse is witnessed by the auditor, the auditor should immediately intervene to stop the situation if reasonably and safely possible. The incident is reported to the site representative, farm owner and the manager. Although this will result in automatic failure, the audit should be completed during this visit to gather the rest of the data for the site.
- There are a few tools at your disposal for moving ill, injured, or fatigued pigs. And remember, at the plant, it is appropriate to ask for help if you are using one of the below tools and safe use requires a second handler. Stretchers – A stretcher requires two people to gently roll the animal onto it. Handlers should hold/push at the flank and under the forelegs. To prevent dislocation and bruising the animal’s legs should not be held. Sleds – Tip the sled onto its side and roll the pig into the sled. A second handler may need to help hold the sled while the pig is rolled into it. The animal is more likely to allow itself to be pulled in the sled if it is laying on its side rather than its stomach. If a pig is rolled onto its stomach it may stand up and jump out of the sled. Hand Carts – A cart can be modified with an enlarged platform and back board. The platform is slid under the pig or the pig is rolled onto the platform. The cart can then be tilted back to move the pig. A second handler should be present to assist in loading and steadying the pig on the platform. Mechanized Equipment – If a skid-steer loader is used, the pig should be rolled into the bucket using the same techniques previously described. It is recommended that two handlers be used, one to operate the machine and one to roll the pig into the bucket. Loaders should be equipped with a special lid attachment on the bucket to prevent the pig from jumping or falling out. As in all other methods, the pigs must be off-loaded by gently rolling or lifting them out of the bucket. Loading pigs into the bucket using a wall, partition or fence is not acceptable.
- Question 34 Yes •Caretaker can articulate tracking method that meets FDA requirements Interview No •Caretaker can not articulate tracking method and •If attempted the information does not meet FDA requirements
- Who do you tell if you have concerns about animal care or handling? Question 38 - Caretakers responsible for euthanasia have documented training and are familiar with the site’s euthanasia plan. Trained caretakers should be able to articulate the farm’s method of euthanasia for which they are responsible, handling methods used during euthanasia, confirmation of insensibility and death, carcass disposal, and cleaning and maintenance of equipment and/or supplies. Caretaker clearly articulate the sites euthanasia plan, this must include all of the following: Animal restraint Method used Insensibility checks Confirmation of death Carcass disposal Clean equipment after use and where extra supplies are stored on site Q39. Can caretakers articulate the site’s zero tolerance policy for willful acts of abuse and how to report abuse? Yes •All interviewed caretakers clearly articulate what the policy is and how to report abuse •Interview a few caretakers Can you tell me what your sites policy is for zero tolerance regarding willful acts of abuse? Can you tell me what reporting process you would go through if you did see a willful act of abuse? No •One or more of the interviewed caretakers could not articulate the sites zero tolerance policy for willful acts of abuse and/or •One or more of the interviewed caretakers could not articulate the sites reporting process if they did see a willful act of abuse
- FDA Compliance Policy Guide (CPG) 7125.37 – Proper Drug Use and Residue Avoidance by Non-veterinarians outlines the practices and procedures the FDA would expect to see as part of the operations’ standard operating procedure for using animal health products. As one part of this CPG, the FDA expects producers to maintain medication and treatment records that will indicate: The date(s) of treatment, including last date of administration. The animals treated. The drug(s) administered. The route of administration. The person who administered each drug. The amount of each drug administered The withdrawal time prior to harvest. Suggested Additional Information for Tracking Treatments (Table 4.): 1. The approximate body weight of the animal treated to verify that the amount of drug given was appropriate. 2. The medical problem that prompted treating the animal, such as pneumonia, diarrhea, etc. 3. Calculated date the withdrawal will be completed. 4. Extra-Label Drug Use (ELDU). a. Name and contact information of the veterinarian for the ELDU