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City Council March 20, 2012 City Hall Complex 2012
1.
2. 2008 - Council approved Professional Services
Contract with Killis Almond Architects to begin
Master Plan of City Hall rehabilitation
2009 - Contract amended to include Phase I for the
rehabilitation of the City Hall and Library Building
2010 – Contract amended to include Phase II for
the central plant with ice storage
2011 – Contract amended to include voter
approved rehabilitation of the City Auditorium
3. Rehabilitation of City Hall
Rehabilitation of old Public Library, including
expansion
Central Plant serving:
City Hall
old Library
Utility Building
Auditorium, including annex
4. CDBG $ 761,000
ARRA 216,616
Fund 504 1,776,698
Fund 508 5,000,000
Fund 508 2,500,000
504,508 Contingencies 177,030
EECBG 865,000
Fire Station Savings 200,000
WIC 600,000
Water/Wastewater Admin Space 131,000
Utility Billing Building HVAC 135,065
Auditorium Half-Cent Approval 3,750,000
Total Revenue $16,112,409
5. Design Contract (KAA) $ 1,218,474
Construction Management 165,000
Construction Contract (Stoddard) 8,740,748*
Relocation 293,000
Demolition 141,317
Asbestos Abatement 103,337
Security System 119,084
HVAC Equipment 499,217
Central Plant (per CO#1) 1,765,085
Revised Auditorium 2,614,186
Total Expenses $15,659,448
*figure did not represent contract amount
9. Total funds available $553,664.84
Still needed:
Furniture 229,698.55
OfficeWise,
Bart Turner & Assoc., and
West Office Furniture**
Equipment (refrigerators, etc.) 4,000.00
Moving 80,000.00
Hardscaping 232,463.00
Stoddard Construction** (City crews will demo)
Reese Albert
Landscaping 7,503.29
**recommended bid
10. Funds remaining $7,503.29
Inadequate to develop site
Such funds never included in any
prior contract, and only recently
designed (a contribution by Schertz)
Staff requests an additional $150,000 to implement a
Landscaping plan that features drought-tolerant plant
materials using xeriscape principals
If it is the Council’s desire, an interpretive system could
be included as a public demonstration site
11. Originally built as the City’s “Public Library”
Most recently served as home to Health Department, included
Health Admin, Nursing, WIC, Pharmacy, etc.
Will soon serve as home to Departments of Neighborhood &
Family Services and Community & Economic Development
Staff recommends that the building be referred to as the
Community Development Building while preserving the original
name on the historic structure
12. Modifications to custodial services in “new”
buildings
Change in needs
Desire to increase building maintenance level
Operation of Central Plant
Staffing/Expertise
13. 1. Approval of budget of remaining funds
a. Consideration of additional funds for landscaping
and other site amenities
b. Approval of hardscape bid by Stoddard
Construction
2. Approval of furniture purchase from West Office
Supply
3. Consideration of renaming the old “Public Library” to
the Community Development Building
4. Consideration of operational issues related to
occupancy of rehabbed buildings
15. Per Change Order #1 $1,765,085
Trane Equipment 499,217
Total Central Plant Cost $2,264,302
City Hall 32% 724,577
< Utilized 5 days per week
Old Library 13% 294,359
< Utilized 5 days per week
Water Billing 6% 135,858
< Utilized 5 days per week 100%
Auditorium 33% 747,220
< off peak, select # days / year
Auditorium Annex 16% 362,288
< off peak, select # days / year
Total 100% $2,264,302
16. In Spring election, voters approve $3,750,000
for Auditorium enhancements
Design Fees (includes Sound & Lighting Consultants) $
334,500
Construction Mgmt
32,950
HVAC Equipment and Installation 1,109,508
Foundation, Plumbing, Fire Protection 180,856
Remaining funds for lighting, sound,
rigging, seating, lobby, windows, curtains, etc. $2,092,186
Editor's Notes
Dave, I think you have this info
Less Killis $37,700 No time penalty as per change order $45,922.45
Basement east looking west
East side of City Hall, street closed between city hall and old library…
Dave
The entire budget is presented because it is cheaper to do the remaining plumbing and fire suppresiion work before the City Hall phase is completed, therefore we will be asking you to approve this work as part of change Order #1… the first Change Order that is outside the budget and scope of the original project. The funding however has been approved and is available… The remaining expenses related to the auditorium will be presented to you at a later time.