FOR MORE CLASSES VISIT www.tutorialoutlet.com CIS 2010 Individual Database Assignment Detailed Instructions Section 1 - Database Design Hershey College is a small liberal arts college in Hershey, Pennsylvania. Because student enrollment at Hershey College is small, the college participates competitively only in football and basketball. However, the athletic department has been encouraging the college for the past

1. CIS 2010 Create reports for the department. Before creating
the coach purchases report you will need to import the data
on coach purchases
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CIS 2010
Individual Database Assignment
Detailed Instructions Section 1 - Database Design
Hershey College is a small liberal arts college in Hershey,
Pennsylvania. Because student
enrollment at Hershey College is small, the college participates
competitively only in football
and basketball. However, the athletic department has been
encouraging the college for the past
several years to develop an intramural department. After
receiving a large cash endowment for
the development of the intramural department, the college’s board
of directors agreed to its
creation. The primary goal of the intramural department is to
encourage students to participate in
sports and activities that promote good health and strong bodies.
The intramural department will offer organized sports leagues for
interested students. The
department will create schedules fore each sport, assign players to
teams, provide a coach and a
student captain, and manage the team’s playing locations. The
department will also offer sports
equipment that teams can check out and use for practice and
games.

2. Part of the mandate set by the board for the intramural department
is to demonstrate that students
are using its service by participating on teams and using
equipment. The intramural department
must provide reports each semester documenting which sports
were offered, how many students
participated in them and other information as requested by the
board. Admission counselors will
also use these reports to show prospective student that there are
many opportunities to participate
in sports at the college.
The college has appointed Marianna Fuerntes as the director of
the intramural department.
Marianna has hired you to develop and maintain the database that
will manage the departmental
activities and produce the required reports. Because the
intramural department is new, Marianna
is not yet certain of the data the department needs to collect and
manage. Initially, she wants the
database to manage data about each sport offered by the
intramural department (including team
assignments, coaches, and scheduling), the students who sign up
for sports teams, and the
equipment.
Because you are the only person responsible for the database,
there is a lot of responsibility on
your shoulders to provide a database that works well for the
department.
Complete the following:
1. Marianna decides that the best way to get started planning the
database is to prepare a list of
all the data items that are needed to support the department. The
table on the next page shows
her list, which she asks you to use when planning the database.
You will need to identify the

3. data to collect, group fields into tables, normalize the data, and
relate the tables. Item Description Students: We need to store
information about students who participate on teams and the
sports in which
they participate, including the team. Students can sign up for
more than one sport.
ID number
Student and faculty IDs at Hershey are five digits.
Name
First and last names.
Phone
Home phone number, cell phone number.
Waiver
Students must sign a waiver to play on a team; we must have this
document on
file.
Academic eligibility Students must be academically eligible to
play sports by maintaining a C or better
grade point average; we must check eligibility at registration.
Sports
Name
Sports including basketball, football, ping pong, pool, soccer,
softball, swimming,
tennis, track, and wrestling.
Coach
Each sport has an assigned coach. We need to know the coach’s
name, office
number (such as JK-18), office phone number,and cell phone
number. A person
can coach one or more teams over one or more seasons.
Min and max players Each sport has a designated minimum and
maximum number of players.
Begin date
The date each sport begins.
Notes

4. A place to record notes about each sport.
Equipment: Teams or coaches check out the equipment they need
for their sport’s practice sessions.
ID number
Equipment is assigned an ID number using a sport abbreviation
and a number
(BAS = basketball, FTBL = football, PNG = ping pong, POL =
pool, SOC =
soccer, SOF = softball, and TEN = tennis). For example, BAS-1
is a basketball.
Some equipment ID numbers indicate a collection of items. For
example, BASBAG-3 is three basketballs.
Description
A description of the equipment.
Storage building
The building where the equipment is stored, such as SB-1.
Fields: Different courts, fields, and tables are available for
practice and games.
ID number
Courts, fields, and tables are assigned ID numbers. For example,
BAS-CRT-1 is a
basketball court, SOC-FLD-2 is a soccer field, and POL-TBL-2 is
a pool table.
Type
Identify the court field, or table type (basketball, softball, and so
on).
Maintenance contact Each court, field, and table has an assigned
maintenance person, who manages
and resolves problems with the court, field, or location. We will
need to know the
maintenance person’s name, phone number,and office number.
Season
The seasons each field is available for use by a team (some fields
are unavailable
off-season for maintenance purposes).The seasons are fall and

5. spring; some
sports run year-round, in which case the season is “always”.
Teams: For each team, we need to know the team number,
captain, sport name, location where games are
played, and the equipment needed for the game. 2. For each table
you identified, determine the data type to assign to each field, and
which fields
to use as the primary key.
3. For each table you designed, use a piece of paper to sketch the
table design so that you can
enter five sample records into it. After creating five records,
determine whether you need to
make any adjustments in your table designs. If you need to make
any changes to your table
designs, do so on your paper and add the necessary
documentation to the existing table
designs. 4. Use arrows to indicate the relationships between tables
and the relationship types. Indicate
which fields are involved in the relationship and determine how
to maintain data integrity.
You won’t have to submit your database design as part of the
database project but please design
your database using paper and pencil before you look at the
version presented in the next section.
Thinking about the design of your database is a good exercise and
will prepare you for the team
database assignment.
Section 2 - Tables and Relationships
Complete the following:
1. Compare the database design you developed in Section 1 with
the one shown in the figure
below. If necessary, change your database and table designs to
match the ones shown in the
figure. If you determine that you need to add or change fields in
your table designs, be

6. certain to carefully consider and then set the properties that will
support the data being stored
in those fields.
tblStudent
StudentID
FirstName
LastName
Phone
Cell
Waiver
Academic tblParticipation
1 ∞ ∞ ∞ 1 tblTeam
1
1 tblEquipment
EquipmentID
Description
StorageBldg StudentID
SportName
TeamID tblSport 1 ∞ TeamID
CaptainID
SportName
FieldID
EquipmentIDFieldID
Type
MaintenanceID
SeasonAvailable 1 1 ∞ ∞ 1 CoachID
FirstName
LastName
Office
Phone
Cell tblMaintenancePersonnel ∞ tblField SportName
CoachID
MinPlayers
MaxPlayers
BeginDate

7. Notes tblCoach MaintenanceID
FullName
Office
Phone 2. Start Access 2007 and create a new database using the
naming convention for assignment
files, i.e. SmithJ_IndividualDB.mdb.
3. Follow your database design to create the tables in the
database. Be certain to specify the
field names, data types, field descriptions, and field sizes as you
create each table. Create
validation rules and validation text, input masks, field captions,
default values, and lookup
fields as necessary to ensure that users enter consistent, complete,
and accurate data in the
tables. During the discovery phase, Marianna gave you some
important information that you
must consider in your table designs:
a. There are four storage buildings (SB-1, SB-2, SB-3, and SB-4)
in which equipment is
stored. In tblEquipment, a user should select equipment locations
from a list of
values.
b. In tblTeam, you need to specify the court or field and
equipment assigned to the team.
Set up the table so that the user can select FieldIDs and
EquipmentIDs from a list of
values.
c. Team captains are assigned from the pool of students. Set up
the Captain field so that
students are selected from a list of valid students. Store the
StudentIDin the Captain
field.
d. In tblSport, the user should select the CoachID from a list of
values.
4. Create the relationships between all the tables, as shown in the

8. figure at the beginning of this
section. Enforce referential integrity in each relationship and
cascade updates.
5. Now that you have all the tables set up, you can import the
existing data you found during
the discovery phase into your tables. Prior to importing this data,
open the files and carefully
review the data to identify and correct any compatibility errors
between your table and the
imported data. If you encounter errors, make the appropriate
adjustments in your database.
Populate the existing database tables as follows.
a. The IMDept.xls workbook contains a collection of worksheets
with records for
tblCoach, tblEquipment, tblMaintenance, and tblStudent. Import
this data into the
corresponding tables in your database.
b. The College.mdb database contains the records for tblField,
tblTeam, and
tblParticipation.
c. Use the table below to enter the data into tblSport.
Sport Name
Basketball
Football
Ping Pong
Pool
Soccer
Softball
Swimming
Tennis
Track
Wrestling Coach ID
In this section you will need to develop a number of queries for
use by the department.
1. The intramural staff often needs to contact students who have

9. enrolled in an intramural sport.
Create a phone list the staff can use. Marianna states that they
usually use the cell phone
number to contact students, but they want to have both the land
line and the cell phone
numbers on the contact list. The list should be ordered so that it is
easy to find a student by
name. Name the query qryStudentContact.
2. Because the intramural department staff members serve as
coaches in addition to their other
responsibilities, the staff needs to schedule their time carefully. In
particular, they need to
monitor people who coach more than one sport. Marianna asks
you to list coaches who are
assigned to more than one sport and to identify the sports to
which each coach is assigned.
Name the query qryCoachesWithMultipleSports.
3. Before students can participate in a sport, they must provide a
liability waiver and academic
approval form. One staff member is assigned to calling students
who are missing a required
form. Marianna asks you to create a list, including all phone
numbers, of students who are
missing one or both of the required forms. The list should also
identify the missing form.
Name the query qryMissingApprovals.
4. The department needs a list of coaching assignments. Coaches
often want a quick reference
to their sport, the maximum and minimum numbers of players on
each team, and the date the
teams start playing. Name the query qryCoachingAssignments.
5. The staff also needs to know how many sports each coach is
assigned to coach for each
quarter of the year. They ask you to provide this information in
the form of a spreadsheet,

10. with the coaches’ names appearing for the row labels and the
quarters appearing as the
column headings. The cell contents should indicate the number of
sports each coach is
assigned to in each quarter. Name the query
qryCoachingPerQuarter.
6. Recall that students must sign a waiver of liability and maintain
academic approval before
they can play an intramural sport. The department wants to have a
list showing students and
whether they are approved or not to play sports. If a student has
submitted both the waiver
and academic approval forms,indicate that they are approved to
play. If the student has not
submitted both forms, indicate that they are not approved to play.
Organize the list so that
those with approval are grouped at the beginning. Name the query
qryApprovalStatus.
7. All students who have signed up to play a sport should be
assigned to a team. Provide a list
of teams and the students assigned to those teams. Name the
query qryTeamAssignments. Section 4 - Reports
In this section you will need to create reports for the department.
Before creating the coach
purchases report you will need to import the data on coach
purchases. The database,
CoachPurchases.mdb contains this information and must be
imported into a table in your
database. Be sure to establish appropriate relationships after you
have imported the
tblPurchaseByCoach table.
1. Marianna wants a report that displays all students assigned to
teams along with their phone
numbers. This list should be grouped by teams. Give the report an
appropriate title and

11. name the report rptTeamMembers.
2. Marianna asks that you prepare a report that summarizes coach
purchases. This report
should contain the total spent, percentage of budget spent, and the
remaining budget for each
sport. Marianna suggests that you add lines in the report to
separate the summary for each
sport and highlight the calculated values that are over their $700
budget. Give the report an
appropriate title and name the report
rptCoachPurchasesSummary.
Before submitting the completed database, please run the compact
and repair utility to minimize
the size of the database. The smaller your database, the less
chance there will be of having
submission problems due to file size.