This document summarizes the key features and benefits of CA Project & Portfolio Management (PPM) software. It addresses common challenges such as a lack of confidence in investment decisions, unclear project alignment with strategy, and inability to track work against business outcomes. The software aims to provide visibility, analytics, and tools to help users set strategic direction, evaluate initiatives, manage resources and projects, and gain insights to make confident decisions. It offers portfolio planning, resource management, financial management, project management, and agile support capabilities. The goal is to eliminate barriers between ideas and outcomes through an integrated PPM platform.
In today’s application economy, your company’s competitive advantage is contingent on speed to market. But, how do you know if your investments are the right for your business? How do you know if your project or program investments align with your strategic vision? What is the potential return on investment and over what period? What resources—human and financial—are required to deliver on these investments? What risks do these investments introduce and how can these be managed? And what is the relative priority on investment over another that is active in the pipeline?
While these are basic questions that should be asked and answered before undertaking any new initiative, few organizations have the project and portfolio management maturity and capability to do so with any level of confidence.
That’s because, for many companies:
Insights are often hidden in various work teams and data silos. [CLICK] In fact, 72 percent of business leaders aren’t satisfied with the time it takes to derive actionable insights from fragmented data. And nine out of every 10 of those dissatisfied blame the inability to efficiently combine data from multiple sources.
Initiatives are selected based on subjective data or the loudest executive, not real metrics, available funding or resource constraints. [CLICK] 63 percent of companies defer to executives to decide when to eliminate or put off a project. But, without the right information, it’s nearly impossible to establish priorities or make product roadmap and investment tradeoffs.
Aspirational plans of the business, such as application rationalization, new capital investments, and digital transformations, aren’t converted to realistic delivery scenarios. Subsequently, work teams aren’t allocated and aligned to these priorities or desired outcomes so they are never brought to fruition. [CLICK] For example, an astounding 60 to 80 percent of software features built by teams are never used.
Sources:
Wilson, Stuart, The Problem with Data Analytics and what 2015 Holds, ITProPortal, January 3, 2015.
14 Surprising Project Management Statistics, Capterra Project Management Blog, November 2, 2015.
Standish Group Study of 2,000 projects at 1,000 companies.
This lack of integration, alignment and visibility affects organizations at every level:
[CLICK] PMO Directors can’t provide stakeholders with the project, resource and financial status they require.
[CLICK] Financial Directors can’t connect financial models to modern software delivery practices.
[CLICK] Line of Business Owners can’t prioritize their product roadmaps and features.
[CLICK] Project Managers can’t identify and mitigate unnecessary dependencies.
[CLICK] And Executives never fully realize the cost savings of organizational transformation initiatives.
What if you could make smarter enterprise portfolio decisions on where to invest finite resources to ensure they are doing the right things at the right times in the market for the best return at an acceptable risk?
With CA Project & Portfolio Management (CA PPM), you can. CA PPM is designed to help you:
Better analyze investment portfolios and get the data you need to tell the entire story of your business
Align projects and resources with strategic plans to set the course of your strategic investments
Evaluate and evolve projects, products and applications constantly so you don’t skip a beat in any business endeavors
Let the Data Tell the Story
With CA PPM, you can let the data tell the story by leveraging the critical insight of business intelligence to analyze your investment and project portfolios for more strategic decision-making across every area of your business.
Set the Course
Using CA PPM, you can set the right course by ensuring your organization’s projects and resources are aligned with the strategic plans of your business. You’ll be able to prioritize and shift initiatives across your entire traditional and agile portfolios to better react to market and customer demands in the application economy.
Don’t Skip a Beat
With CA PPM, project managers get full transparency as the plan is being delivered and know when planned projects and features will be delivered successfully. With ability to connect to their project teams throughout the entire delivery process and for their teams to easily collaborate with other team members, project managers can understand the value of the products, projects, application that are being executed on in real-time.
You need a better and faster way to execute your strategies. You need to capture insights regardless of where they derive, convert them into meaningful work and manage that work in a consistent, predictable way, so they ultimately deliver real customer value.
CA PPM represents a single platform that enables you to manage the entire innovation lifecycle and make more informed strategic investments. It helps you track and prioritize market and customer requirements, and make smarter decisions on how to invest limited resources, so you can optimize your enterprise, IT, service and product portfolio. Further, it offers the unified, comprehensive project management capabilities you need to deliver quality initiatives on time and on budget. Plus, it’s available in various delivery models such as SaaS or On-premise.
With CA PPM, you can let the data tell the story by leveraging the critical insight of business intelligence to analyze your investment and project portfolios for more strategic decision-making across every area of your business. Project owners, stakeholders and team members all have instant access to the insights they need to quickly make decisions and take action with confidence through the right set of data.
List of functions:
Industry First Data Warehouse
Embedded BI (Jaspersoft) - Reports or Dashboards for all PPM functionality including, Forecasts, Financial Management Lifecycle, Project Estimating, Budget Estimating and Application Portfolio Management
Best practices provided out of the box or the ability to configure your own
CA PPM’s embedded business intelligence capability gives leaders easy ways to consume business insights from multiple disciplines to support integrated thinking and decision making – resulting in better business execution.
Information about all the organization’s technology investments (projects, products, applications, operations) is centralized and available to everyone at any time. It synthesizes portfolio's, resources, financials and trend analysis. It supports a mobile workforce with mobile dashboards and ad-hoc reporting on IOS and Android devices - providing customers with faster and easier ways to consume management insights.
You get started with best practice reporting out-of-the box.
It’s configurable, mobile and designed to be self-service which adapts to your business processes.
Using CA PPM you can set the right course by ensuring your organization’s projects and resources are aligned with the strategic plans of your business. You’ll be able to prioritize and shift initiatives across your traditional and agile portfolios to better react to market and customer demands in the application economy.
List of functions:
Application Portfolio Management
Portfolio planning with modeling and analysis
Idea Capture
Resource Management
Demand Management
CA PPM provides the requisite data for portfolio planning which helps establish a quantitative based process for evaluation of demand and making commitments back to the market. Your provided Scenario Planning capabilities, such as ‘what if’ examples, as well as constraint models such as financial or human capital.
Governance is an ongoing process that should reconsider the value and risk of the portfolio and take action to remove or add investments and to shift resources as required. Portfolio planning is not a one time process. You need to be able to pivot based on market changes.
PPM enables resource managers the processes required to address upfront planning, as well as the ability to change overtime, the capacity teams need to meet the demands of the business portfolio. With functionality such as resource capacity planning, resource requisition, skills management, resource finder & staffing process resource managers can meet all resource requirements.
Companies are able to have upfront planning of critical resources that are usually shared across teams, and therefore require some degree of resource leveling, create a role based forecasting model that includes critical roles and team-based roles, and create capacity plans for resource gaps.
With CA PPM, you can:
Match right people to right projects
Balance capacity & product demand
Manage request & staffing needs
Track and identify required skills
With Demand Management you can establish an efficient and timely intake, estimation, and approval process that enables the flow of market demands directly to decision makers. With CA PPM you can define who submits requests/ideas/proposed projects, define who evaluates them for priority/utility, and define who estimates them and how: labor, $, risk, value/benefit
With CA PPM, you have:
Idea management with a central place to collect ideas, requests & concepts
Understand costs (incidents) & impact of unplanned work
Resource visibility and adjustment of allocations in a central view
CA PPM provides a comprehensive solution for strategic portfolio management, helping businesses to better plan and deliver on strategic vision while achieving greatest ROI. Companies are able to review financial performance on an ongoing basis, and make trade off decisions when necessary to seize new opportunities or overcome competitive threats.
CA PPM provides valuable management insights including project financial forecasts, performance against budget and KPIs such as ROI, NPV, IRR and Payback Period. Comprehensive reporting provides detailed analysis for Capex, Opex and spend categories such as Hardware, Software, and Labor.
With CA PPM you have:
Management Insights. Comprehensive financial reporting.
Budgeting & Forecasting. Summary or detail level, including labor, expenses, materials & equipment categories. Automatically generate financial forecasts based on resource plans.
Capex vs. Opex Reporting. Capitalize for Software Development.
Portfolio Financial Performance. Report Budget to Actual performance by Strategy, Business Unit or other organization levels.
Multi-currency Support. Support for multiple currencies & exchange rates.
Flexible Labor Rate Matrix. Define date sensitive rates by Role, Resource, Project, Transaction Class, Charge code or combination.
Audit Trail. Full audit trail of transactions by fiscal period.
Integrations. Connect to accounting & purchasing systems for expense, material, labor & equipment transactions.
Your project managers and team members won’t skip a beat with the work their managing or performing with CA PPM. Managers can constantly evaluate and evolve their projects, products and applications, while team members have an easy ability to enter and track time.
Project managers get full transparency as the plan is being delivered and know when planned projects and features will be delivered successfully. With the ability to connect to their project teams throughout the entire delivery process and for their teams to easily collaborate with other team members, project managers can understand the value of the products, projects, application that are being executed on in real-time.
List of functions:
Project Status & Health
Time Capture
Collaboration
Mobile Time Management
Resource Management, Planning & Allocation
Budget & Cost Management & Status
Understand agile work (resources and features)
With CA PPM, you’ll emphasize both data accuracy and accessibility, so the insights needed to optimize the project are always on hand.
PPM manages project/product risk, projected financials, interdependencies with other “scrums”, projects, or business events.
Introduced in the CA PPM 15.1 release (August 2016), CA PPM empowers team members to understand the return on their contributions with a new user experience based on months of customer and industry research.
An intuitive interface makes it quick and easy to log time against specific tasks. Meanwhile, the software’s integrated experience allows teams to stay on top of project status from start to finish—while enabling them to easily communicate and collaborate with their managers across a project’s lifecycle. And with shared status reports designed to allow everyone to engage, teams will find it much easier for people to understand the impact their contributions make on the business.
CA PPM enables teams to connect, openly communicate and share expertise throughout the life of a project. This collaboration results in a much more a social project, in which teams work together more freely and self-correct as needed. And most importantly, team members no longer need to rely on disconnected collaboration tools. With CA PPM, project managers can harness and centralize the power of the team to drive successful project outcomes.
CA PPM gives management the peace of mind that teams are engaged and entering data correctly, so they can confidently access accurate answers and important insights at the right point in the process. And the more information the tool collects, the more precise it will be, reducing the time project managers must spend chasing down information.
CA PPM has an improved timesheet interface in CA PPM 15.1 (release in August 2016).
Team members have an easy place to enter their time, add notes and stay on top of which timesheets have been approved and which are still pending. Likewise, it’s simple and efficient for project managers to see which projects are progressing according to plan and to track where their teams are spending the most time.
Keeping up with the new pace of change requires building agility into your business to adapt to change faster, while carefully overseeing your investments. The integrated solution of CA Project & Portfolio Management (CA PPM) and CA Agile Central (formerly Rally) helps you effectively balance agility and governance by connecting the work of agile teams to your enterprise portfolio. Supporting an evolutionary approach to adopting agile, the solution lets you continue using traditional methods, while growing agile adoption to deliver on portfolio investments faster—with higher quality and predictable business results. A holistic view across all projects helps portfolio managers optimize budgets and resources for maximum return on investment.
With collaboration, alignment and visibility people in an organization can:
[CLICK] PMO Directors can provide stakeholders with the project, resource and financial status they require.
[CLICK] Financial Directors can connect financial models to modern software delivery practices.
[CLICK] Line of Business Owners can prioritize their product roadmaps and features.
[CLICK] Project Managers can identify and mitigate unnecessary dependencies.
[CLICK] And Executives have the ability to fully realize the cost savings of organizational transformation initiatives.
CA PPM also provides support for a wide variety of business initiatives including business transformation, IT and business portfolio analysis, product development and professional services automation to name a few.
CA PPM represents a single platform that enables you to manage the entire innovation lifecycle and make more informed strategic investments. It helps you track and prioritize market and customer requirements, and make smarter decisions on how to invest limited resources, so you can optimize your enterprise, IT, service and product portfolio.