The document outlines plans for digital transformation at the Sidama National Regional State Science and Technology Agency including implementing an ERP system, website, and other digital systems. The ERP system will integrate functions like human resources, property management, document management, project management, and a balanced scorecard. It will allow for centralized access and automation to streamline processes. The website and portal will share information with visitors about the agency and its work.

1. SIDAMA NATIONAL REGIONAL STATE
SCIENCE AND TECHNOLOGY AGENCY
Electronics Service and Application Di1rectorate
ERP System, CVC System, Website and Portal
Detail Information
August 3, 2023

2. Science and Technology Agency
Digitalization and Digital
Transformation Plan
2

3. 3

4. INTRODUCTION
ERP (Enterprise Resource planning):- is
integrated computer based system used to
manage internal and external resources,
including tangible assets, financial
resources, materials and human resources.

5. 5

6. 6

7. ALL-PURPOSE ERP SYSTEM FUNCTIONAL
REQUIREMENTS
CENTRALIZATION
The system will have centralized modules that
allow users to access the whole system with a single
login and manage grouped tasks without switching
screens.
7

8. INTEGRATION
ERP applications are fully integrated and will work
together seamlessly.
AUTOMATION
One of this system’s greatest assets is automating tasks.
8

9. HUMAN RESOURCE MANAGEMENT SYSTEM (HRM)
9

10. The HRMS has the following functionalities
 Personal information
Address information
Family information & address
Dependents
Marital information
Work experiences
10

11. 11

12. PROPERTY MANAGEMENT SYSTEM
When it comes to optimizing the operation of the store or
warehouse, the store management software applications.
The ERP PPMS applications have to design in a way such
that it brings efficiency and proper control over the store
functions.
12

13. 13

14. 14

15. DOCUMENT MANAGEMENT SYSTEM
A document management system (DMS) is a system used to
track, manage and store all digital documents within the
agency.
15
Employee
Documents
Customer
Document
Project
Documents
Property and
procurement documents
BSC
Documents
General
Document
EXTERNAL
LETTERS
INTERNAL
LETTERS
DMS
SSTA

16. PROJECT MANAGEMENT SYSTEM
The project management system has different modules
that keep detailed project information, with extensive
options for defining project categorization and more
16

17. 17
Project configuration
PROJECT
MANAGEMENT
SETTINGS
Project
performers
configuration
Project
members role
configuration
Project category
configuration
Activity status
configuration
Project locality
configuration
Project status
configuration

18. August 3, 2023 18
PROJECT INFORMATION MANAGEMENT

19. BALANCED SCORE CARD SYSTEM (BSC)
is an automation that can be used to plan, keep track of the
execution of activities, monitor the consequences arising from
the actions, evaluate performer as well as activities and
reporting.
19

20. BSC Management system
20

21. 21

22. 22

23. 23

24. 24

25. Website and portal
25
The main purpose of an informational website is to
share key messaging with the website visitor.
It is an information centric website is to convey
specific, helpful information to a specific
user/audience so that the reader learns something
new  https://www.sidamapoffice.gov.et/
 http://www.ssta.gov.et/
 http://www.sldb.org.et/ANIMALS/
 https://www.sidamacouncil.gov.et/
 https://www.sidamacoc.gov.et)
 COC Certificate Verification System (CVS) (sidamacoc.gov.et)
 https://sidama.gov.et/
 https://www.hawassa.gov.et/
 https://yirgalem.gov.et/
 https://www.aletawendo.gov.et/

26. August 3, 2023 26

27. August 3, 2023 27