This proposal outlines a software project for a project management system. It includes an executive summary describing the system's ability to manage multiple student projects through assigning topics, tracking progress, and managing from start to finish. The proposal then covers technical requirements, milestones and reporting, testing, documentation, pricing and payment terms, and contact information. It aims to provide an effective system for managing projects in an academic setting.

2. 8th
March, 2019
Mr. Abdur Ra’oof Shaikh
Saline Water Conversion Corporation (SWCC)
Jubail, Saudi Arabia
Dear Mr. Abdur Ra’oof
Re: Enclosed Software Proposal
Please find enclosed our detailed software proposal for your kind consideration.
At Anjuman-I-Islam’s Abdur Razzaq Kalsekar Polytechnic (AI-ARKP) we are aware that
creating client-oriented software takes a mixture of technical excellence and clear
communication and our team is committed to ensure our very best that you receive both. We
know that every client is unique and we strive to deliver an individual, innovative and affordable
proposal every time and to follow it through with an outstanding delivery which is both on time
and within budget.
We have over 30 months of development in this area and our previous clients include a Post
Graduate Lecturer of Navi Mumbai. Please let us know if you would like to get in touch with our
existing clients from whom you will receive nothing but positive endorsements. You may also
wish to review our website at https://swccfb.wordpress.com/ to see our portfolio of previous
work and learn more about our organization.
We also pride ourselves on our after-sales client-care including our assurance, staff-training
and onsite and offsite support.
Finally, we realize that you are very busy and wanted to thank you in advance for your time spent
reviewing our proposal.
Yours Truly,
Aftab Mirza
AI-ARKP

3. 1.Project Overview
2. Obstacles
3. Technical Obstacles
4. Industry and Market Risks
5. Budgetary Risks
6. Technology Requirement (Software and Hardware)
7. Hardware
8. Software
9. Milestones and Reporting
10. Testing
11. Deployment
12. Documentation
13.Warranty
14.Support
15.Training
16.Pricing
17.Payment Terms
18.Contact Us
Executive Summary
This project is made to suit real-time software projects management system, that includes
various projects assigned to clients and the personnel working on each project. This software
system allows for easy project management and tracking activities in those projects. An
administrator has the overall control of this system that allows him to create and remove
projects as per the requirement, allocate managers for those projects and also allocate the
specified employee to work on those projects plus be able to track the project progress. It is
an effective software system to help manage these activities in a competitive environment.
AS ACCEPTED BY SWCC
__________________________
Mr. Abdur Ra’oof Shaikh
IT Branch Executive

4. 1. Project Overview
In present scenario Engineering Institutes works on multiple student projects simultaneously
so there is need to manage all these projects efficiently in term of student management,
topic allocation and project design. Project Management system from the first
announcement to the last submission, are managed through this web-based application.
The Project Management System is a database system that extensively revolves around the
projects of students. This is specially so since the Management System has been developed
with keeping in mind the academic college institution. If situation asks, the Management
System can be reverse engineered and developed for corporate environments as well.
2. Obstacles
The working of the guide, the group leader and the rest of the team must happen in a
healthy and co-operating manner, all the while being away from each other. The problem to
be solved is the remote connection between the HOD, Project Co-ordinator, guide and the
student team on a digital platform, or it can be said even virtually.

5. 3. Technical Obstacles
The project is intended for the Local Area Network implementation and the architecture of
the software bears witness to that. But if we tweak the architecture and make it available on
the World Wide Web, then the guide can contact with the student leader or vice versa even if
either of them are in a far off place or even if they are in another country! This is a major
problem to solved viz. how to enable the remote access between HOD, PCO, guides and the
students.
4. Industry and Market Risks
The software is inclusive of four special designated logins, each of them performing thier
own special and dignified role. They include HOD Login, Guide Login, Project Co-ordinator
Login and last but not the least, the Student Group Leader Login. All these logins collectively
work in the software as a social unit and are responsible for the smooth process of the
Project Management procedure. Through the above mentioned roles, some of the major
functions that can be performed, but not limited to them, are registering guides, student
team formation, idea submission and assignment, etc.
It is very clear from the brief overview that this project management system is must in
academic institutions that require modern project management techniques in their arsenal.

6. 5. Budgetary Risks
It should be clear that, a cost estimate of a project approximates a project’s probable cost.
Cost estimates are prepared at concept stage, refines throughout the project development
process, and updated during implementation.
Without an accurate project estimate, projects waste money that should have had been used
in a more professional manner. By us understanding how much our project will cost by
learning from history and from similar projects and experience, our estimation hits the target.
Technology Requirement (Software
and Hardware)
6. Hardware
Processor : Intel Core 2 Duo or higher
Hard Disk Space : 15 GB or more
RAM : 1 GB or higher
7. Software
Operating System : Windows Vista or newer
Client Browser : Chrome/Firefox or similar

7. 8. Milestones and Reporting
1.Analysis
2. Development
3. Testing
4. Deployment
5. Training
MILESTONE TASKS REPORTING HOURS MONTH
1 Project for FInal Year Diploma 2019 2000 February
2 Universal College Participation 2019 05 March
3 Business Proposal @ SWCC 2019 06 March
9. Deployment
The software will be distributed in the following manner/s:
Can be, and should be, deployed at server-level authorization to ensure smooth project
retrieval and request accepting ability. It takes four business days to order the correct parts
for the service and one day to install at any location. Maintenance will continue for as long as
needed.

8. 10. Testing
The testing process shall be as follows:
The complete Software Development Life Cycle can be considered as a methodology and to
ensure butter-flow service, Smoke Testing and Sanity Testing will be carried out. Stress
testing along with White and Black Box testing techniques will be implemented following
approval of the proposal.

9. 11. Documentation
The document provided will be as follows:
1 Introduction
2 Existing System
3 Problem Definition
4 Developed System
4.1 Analysis and Design
4.2 Requirements
4.3 Implementation
4.4 Results & Reports
4.5 Cost Estimation
5 Future Work
6 Conclusion
12. Warranty
The said software is sold/rented with the assurance that the software is to work seamlessly after
the complete setup PROVIDED NO CHANEGS ARE DONE AT THE BACK-END.
Non-compliance to the above set conditions will render the given warranty null and void.
13. Support
Support will be provided for a small fee at the authorized service centers, which are located in
and around Mumbai.

10. 14. Training
To enable correct administration of the software even in our absence, we are open to provide a
crash-course on the proper handling of the software and hence would welcome fresh or
experienced trainees.
15. Pricing
Initial Set-up of Server : $1200
Monthly Maintenance : $50/month
Cloud Services : $25/month
16. Payment Terms
We propose the following payment terms:
25% (25%)
Paid on acceptance of this proposal and signing of our software development agreement.
25% (50%)
Paid at completion of Milestone 1.
25% (75%)
Paid at completion of Milestone 2.
15% (90%)
Paid at completion of Milestone 3.
10% (100%)
Paid at completion of Milestone 4.

11. 17. Contact Us
You can get in touch with us in any of the below ways:
By Phone
7021792588
3430967
(Cellphone of Abdullah Habeeb)
(Main Reception)
By Email
awaammirza@yahoo.com
By Fax
34179
On our website
https://swccfb.wordpress.com/
By post
34151 -- PO BOX #8060
If you would like to proceed with our proposal then you can sign the first page and return a copy
to us by fax, email or post.
In any case please feel free to call us to discuss the quote, request more information or for any
other reason.
We look forward to hearing from you soon! Have a pleasant time.