2. Parts of a Business Letter
Standard Parts
Optional Parts

3. Standard Parts
Heading ___ Letterhead and Date
Inside Address
Salutation
Body
Complimentary Close
Signature Area

4. Optional Parts
Attention Line
Subject Line
Enclosure Notation
Copy Notation
Blind Copy Notation
File or Account Number and Mailing Notation
Postscript

5. Parts
Personal-Business Letter
Return address
and date
Letter address
Salutation
Body
Complimentary close
Writer's name

6. Block
Format
Personal-Business Letter
2" top margin
All lines begin at
left margin
QS
Side margins 1" or
default
SS ¶s DS
between ¶s
QS
At least 1" bottom margin

7. Open
Punctuation
Personal-Business Letter
No punctuation
after salutation
No punctuation
after complimentary
close

8. Mixed
Punctuation
Business Letter
Colon after salutation
Comma after
complimentary close

9. Parts
Business Letter
Letterhead
Date
Letter address
Salutation
Body
Complimentary close
Writer's name
and title
Notations

10. Block
Format
Business Letter
Place date 1" below
letterhead or center
page
QS
Side margins 1" or
All lines begin at
default
left margin
SS ¶s DS
between ¶s
QS
At least 1" bottom margin

11. Notations
Business Letter
Notations begin
at left margin
Reference initials
Enclosure notation
Copy notation

12. Business Letterhead
A "Business Letterhead" is used for written
communication between your company and your
client or other related businesses.

13. Parts of a Letterhead
The "Business Letterhead" should contain:
the company's name, street address, city, state and
zip code
the company's telephone and fax numbers
the company's e-mail address
the company logo
the company slogan or motto (optional)

14. The above information can be arranged in a wide
variety of formats based on the imagination of the
graphic designer.

15. Most "Business Letterheads" are printed on 8.5" wide
by 11" high white bond paper but some firms use
colored or textured papers to make the
correspondence stand out.

16. Small Envelope
0.25" top margin
Mrs. Joyce Forno
Return address 6701 Carmel Rd.
Charlotte, NC 28226-0200
0.25" side margin Approximately 2"
MISS ARNELLA WILSON
8746 LA JOLLA PKWY
SAN DIEGO CA 92136-3927
Approximately 2.5"
Delivery address
Copyright 2004 South-
Western/Thomson Learning
Slide 16

17. Large Envelope
0.25" top margin
Mrs. Joyce Forno
6701 Carmel Rd.
Charlotte, NC 28226-0200 Return address
0.25" side margin Approximately 2"
MISS ARNELLA WILSON
8746 LA JOLLA PKWY
SAN DIEGO CA 92136-3927
Approximately 4"
Delivery address
Copyright 2004 South-
Western/Thomson Learning
Slide 17

18. Envelope Address Formats
 Traditional format
Mrs. Joyce Forno
 Uppercase and lowercase letters 6701 Carmel Rd.
Charlotte, NC 28226-0200
 Includes standard punctuation
Traditional format
 United States Postal Service
recommended format
 All capital letters
MISS ARNELLA WILSON
 No punctuation except a hyphen 8746 LA JOLLA PKWY
in the ZIP code SAN DIEGO CA 92136-3927
USPS format
Copyright 2004 South-
Western/Thomson Learning
Slide 18