The document discusses the principles of personal kanban to enhance task management, efficiency, and overall well-being. It emphasizes visualization, limiting work in progress (WIP), and utilizing techniques such as timeboxing and the Pomodoro technique to maintain focus. Additionally, it encourages regular reflection and adaptation of the kanban board to align with changing life dynamics.

1. Personal Kanban
...controlling your task flow…
...improving efficiency AND effectiveness..
….de-stressing your life…
marian@mhwilleke.com /in/marianwilleke @mhwilleke

2. RULE ONE
Visualization
RULE TWO
Limiting WIP
@ourfounder

3. RULE ONE
Visualization
RULE TWO
Limiting WIP
@julialilly

4. Backlog
Categories
Week’s To Do
Priority
Projects
Pending
@mhwilleke

5. …and DONE?

6. Prioritising
Pull from
Backlog over
to “To Do” for
the week
Pull from “To
Do” over to
“Priority” for
the day

7. Limiting WIP
• Leave space in “Doing” for
only as much WIP as you
assign
• Move anything incomplete but
waiting on another
stakeholder to Pending
• If the Pending gets resolved,
simply move it back to To Do
• Distinguish tasks from project

8. Timebox your Projects
• Use the Pomodoro Technique to visualize progress on
projects each week
• Figure out your attention span (20m, 25m, 30m,
45m)
• Turn off all distractions, including phone, email, &
small children
• Set a timer for 100% focus on that project for one
Pomodoro time span
• The end of each week tells you how long you’ve
dedicated to that project
• Start over each week!

9. Your Turn!
• Reflect on the different areas of
your life (include personal life!)
• Define the categories
• Decide your board’s flow
• Build the board!

10. Plan for Success
Self-Sabotage
• Ignoring your WIP limits
• Over-planning
• Sneaking in tasks without card
representation
• Not writing down a task immediately
upon recognizing the need for the
task
Winning!
• Finding an accountability partner
• Using the board to recognize when
“no” is needed
• Using the board to work with your
boss on priorities
• Sharing a personal board with family

11. Inspect and Adapt
• Life changes – respect the
dynamics
• The board should always
reflect change
• When you stop using the
board, ask why
• Formally reflect monthly or
quarterly – talk to your
accountability partners

12. Stop Starting; Start Finishing