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1203 Preservation Park Way, Suite 302 Oakland, CA 94612 | Tel: 510-268-1260 | schoolhealthcenters.org
November 13, 2019
SCHOOL-BASED MENTAL
HEALTH
BEST PRACTICE SERIES:
Building Effective Student
Mental Health Identification
& Response Systems
The California School-
Based Health Alliance is
the statewide
non-profit organization
dedicated to improving
the health & academic
success of children &
youth by advancing health
services in schools.
Learn more:
schoolhealthcenters.org
Putting Health Care in Schools
• Conference
registration discount
• Tools & resources
• Technical assistance
Sign up today:
bit.ly/CSHAmembership
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member, get
exclusive benefits
California School-Based Health Conference
May 14-15, 2020 | Sacramento
The views, opinions, and content
expressed in this presentation do not
necessarily reflect the views, opinions, or
policies of the Center for Mental Health
Services (CMHS), the Substance Abuse
and Mental Health Services
Administration (SAMHSA), or the U.S.
Department of Health and Human
Services (HHS).
DISCLAIMER
Building Effective Student Mental Health
Identification and Response Systems
School Mental Health Referral Pathways
Wednesday, November 13
California School-Based Health Alliance / Pacific Southwest MHTTC
School-Based Mental Health Best Practices Training Series
Meagan O’Malley, PhD, NCSP
Associate Professor,
CSU Sacramento
Meagan.omalley@csus.edu
Disclaimer 1
The views, opinions, and content expressed in
this presentation do not necessarily reflect the
views, opinions, or policies of the Center for
Mental Health Services (CMHS), the Substance
Abuse and Mental Health Services
Administration (SAMHSA), or the U.S.
Department of Health and Human Services
(HHS).
Pacific Southwest Mental Health Technology Transfer
Center (MHTTC)
Our Role
We offer a collaborative MHTTC model in order to provide training, technical assistance (TTA), and
resource dissemination that supports the mental health workforce to adopt and effectively
implement evidence-based practices (EBPs) across the mental health continuum of care.
Our Goal
To promote evidence-based, culturally appropriate mental health prevention, treatment, and
recovery strategies so that providers and practitioners can start, strengthen, and sustain them
effectively.
Pacific Southwest Mental Health
Technology Transfer Center (MHTTC)
Services Available
No-cost training, technical assistance, and resources
Pacific Southwest Mental Health
Technology Transfer Center (MHTTC)
Central Valley School-based Health
Coalition
• Part of the CA School-based Health Alliance:
schoolhealthcenters.org
• Quarterly Meetings
• Next meeting Friday, Dec 13th at Madera South High School
• Four Part Mental Health Training Series
• Next training Wednesday, Dec 4th at the Madden Library at Fresno State:
• Suicide Assessment & Intervention in School Settings
• Annual Statewide Conference and Central Valley Trauma/MH
Convenings
• Members in counties from San Joaquin to Kern (and beyond)
• CV has 35 SBHC’s of the 277 in CA
Experience…
• Working as a school psychologist in rural
and urban schools in the United States
• Designing school climate and school mental
health measurement and intervention
studies
• Overseeing school climate and mental
health-related technical assistance to
schools throughout the US
• Teaching school psychology graduate
students about prevention science
TODAY’SPLAN
What When
Welcome, Introduction, &
Orientation
1:00 -1:30 p.m.
Identify, Treat, and Monitor for
Social, Emotional, and
Behavioral Wellbeing: Key
Considerations and Tools
1:30 – 3:30 p.m.
Reflections, Take-aways & Close 3:30 – 4:00 p.m.
Disclaimer 2
Systems are complex and varied.
Today’s workshop provides an
overview of best practice
considerations for referral
practices.
What relationship to
you have to referral
pathways?
What information
do you need to feel
prepared for your
work?
What are
you
concerned
about?
Elbow partner
What’s your
name? Where
are you from?
What are
you curious
about?
Excited for
or about?
WHY we do what we do…
• We care about mental health
• We care about the wellbeing of
children and youth
• We believe in the value of
education and the necessity to
be mentally and emotionally
well in order to learn
• We are committed to service
• We are committed to
democratic access to care
We are committed for the
right reasons, and together
we face so many
challenges…
Many children are suffering…
• One in six school-aged youth
experiences impairments in life
functioning due to a mental illness (APA
2016)
• Half of mental illnesses emerge during
or before adolescence, and three-
quarters emerge before the age of 25
(Kessler et al, 2007)
• Among students in grades 9-12 in the
U.S. during 2013-2014, 17.0% of
students seriously considered
attempting suicide, and 8.0% of
students attempted suicide one or more
times in the previous 12 months. (Kann
et al., 2004)
And child-serving systems are
not meeting their needs…
• Fewer than half of young people with
mental illness receive adequate
treatment. (Kessler et al., 2004)
• Having a mental illness is associated with
being pushed out of school through
suspension, expulsion, and credit
deficiency (Kang-Yi, Maddell, Hadley,
2013)
• 50 to 75 percent of the 2 million youth
encountering the juvenile justice system
meet criteria for a mental health disorder
(Underwood & Washington, 2016)
Fortunately, we know that
prevention works.
• Early detection of mental health concerns leads to improved
academic achievement and reduced disruptions at school.
• The earlier mental health concerns are detected and
addressed, the more likely the young person is to avoid the
onset and/or progression of a mental illness.
(Baskin et al., 2010)
If we agree that
….we come to the work for the same reasons,
….many of the children we serve are suffering,
….and our current systems aren’t serving them
well
….yet there are signs that we could do it better
Then it’s time to rethink….
Rethink….how we see our
roles
From Arborist
To Forester
Rethink….the role of the
school
Intervention
Catalyst
• Schools can collect various forms of data to support the identification
of students requiring intervention.
Intervention
Provider
• Schools can also take a role in social-emotional and behavioral
service delivery and effectiveness monitoring by providing
interventions within the school setting.
Service
Coordinator
• Schools can support the coordination of services by systematically
communicating with outside providers (e.g., psychologists) regarding
their delivery and effectiveness of treatments within the community.
Slide modified from original by L Wolf-Prusan
Guiding our work
this afternoon:
NITT School
Mental Health
Referral Pathway
Toolkit (2015)
http://tinyurl.com/
SMHRPtoolkit
School
Mental
Health
Referral
Pathways
The series of actions or steps
taken for identifying and
treating a youth with a
potential mental health issue.
25
Formalized &
effective systems
that link youth to
mental health
service providers
and related
supports.
What are School Mental Health Referral
Pathways (SMHRPs)?
Effective referral pathways share similar characteristics:
 They define the roles and responsibilities of all partners in a system.
 They clearly articulate procedures for managing referrals within and
between partners.
 They share information across partners in an efficient manner.
 They monitor the effectiveness of evidence-based interventions
provided by and with all partners within a system.
 They make intervention decisions collaboratively with a priority on what
is best for and with young people and their families.
(p.11)
Orientation to the Toolkit
Chapter 1: Laying the foundation: Assessing your
current process provides tools and techniques for
establishing referral management systems; establishing a
problem-solving team; and mapping school- and community-
based mental health resources across MTSS tiers.
Chapter 2, Building Effective Partnerships, describes
strategies for collaborating with external partners to develop
robust prevention and intervention supports at all three MTSS
levels.
Chapter 3, School-Based Problem-Solving to Promote
the Mental Health of Young People, gives an in-depth
description of the problem-solving process that school-based
teams can use to create individualized intervention plans for
young people whose social, emotional, and behavioral needs
extend beyond the universal, Tier 1 supports provided in the
general classroom environment.
Chapter 4, Cultural and Linguistic Considerations,
provides an overview of cultural and linguistic considerations
for building effective referral pathways.
What
needs to
happen to
reduce all
types of
social,
emotional
, and
behaviora
l
problems
at school
• Multisource identification procedures
• Improving early identification through universal and targeted
screening for social and emotional wellbeing
IDENTIFY
• Improve multi-source referral systems using multidisciplinary
teams
• Improve school-based access to licensed and credentialed
mental health providers
TREAT
• Develop information sharing agreements across agencies to
monitor intervention access and effectiveness
MONITOR
What
needs to
happen to
reduce all
types of
social,
emotional
, and
behaviora
l
problems
at school
• Multisource identification procedures
• Improving early identification through universal and targeted screening
for social and emotional wellbeing
IDENTIFY
• Improve multi-source referral systems using multidisciplinary teams
• Improve school-based access to licensed and credentialed mental
health providers
TREAT
• Develop information sharing agreements across agencies to monitor
intervention access and effectiveness
MONITOR
Do All Paths Leads to Help?
X
How would these scenarios play out in your
school?
I am a 3rd grade teacher. A student in my class recently started having
difficulty managing his emotions in class. Without apparent provocation
he will begin to cry, put his head on the table, and refuse to respond to
me or other students. Where do I go for help?
I am the school’s bus driver. A student recently moved to the district
and started riding my bus. I notice students teasing her about her
clothes and she is often tearful. She also seems to miss school a lot; at
least once every couple of weeks she is not on my bus. Where do I go
for help?
I am in the 9th grade and my friend texted me this morning before
school that she wanted to kill herself. I don’t think she means it, but I
am not sure I if should tell an adult. Where do I go for help?
Improving our referral systems:
Key Guiding Questions
• Do we have an organized system for eliciting and channeling
referrals?
• Who needs to know about our system? Do they know about
our system?
• Is our system flexible and efficient enough to encourage
referrals from different sources?
• Do we have an organized way of collating and examining
referrals?
• Are we confident our system is capturing every child that has a
need?
Multiple Methods of Early Identification
• Teacher, parent, peer, and self
referral
• Pediatric setting referral
• Problem solving team data
• SARB Boards
• SST Teams
Student
needing
support
Teacher
Peer
Family
member
School
counselor
Nurse
Assistant
principal
PSW
Community-
Based
Mental
Health
Provider
School
Psychologist
Other?
What other multidisciplinary
teams examine student-
related information on your
campus? How networked is
the data they collect and
review?
Forms, Forms, Forms:
Characteristics of Effective
Identification Forms
• High quality identification forms (aka “consultation forms”, “referral
forms”:
• Are easily found and accessed
• Are uncoupled from specific referring problems
• Limit the reporting burden placed on the referee
• Do not ask referee to diagnose, only to describe
• Are easy and quick to complete
• Are written in plain language
• Are translated to primary languages used by the
referee
• Involve 360-degree communication with the referee
Referral Form Activity
• With your tablemates, review the
referral forms provided, note
their strengths and opportunities
for improvement.
• Consider:
• Do I know where to find my
agency’s referral forms? If not,
who would I ask first?
• What improvement suggestions do
I have for my agency’s referral
forms? To whom do I send my
recommendations?
Teacher Referral Strategies
alone lead to familiar
challenges…
• Refer-Test-Place models
• teachers differ in their ability to work with students
• perceptions of “teachability”
• teachers not trained to know how problematic
behavior must be prior to referral
• Children’s behavioral/emotional problems may
be under-referred and/or referral is delayed
(Lloyd, Kauffman, Landrum, & Roe, 1991; Severson et al., 2007; Tilly, 2008; Walker et al., 2000)
Slide Source: Katie Eklund, PhD
Teacher Referral Strategies
alone lead to familiar
challenges…
Some of problem behavior
may be linked to classroom
climate and behavior
management & may
represent a systemic
problem rather than an
individual one
More subtle aspects of
mental health problems may
go unidentified (i.e.,
“internalizing”)
Referral may
disproportionately select for
students who have
disruptive behavior (i.e.,
“externalizing”)
Referral may not occur until
the problem has reached a
point where it interferes with
learning, thereby reinforcing
a wait-to-fail model
Universal Screening
• For Today:
• What is the purpose of universal screening?
• What are characteristics of quality instruments for
universal screening?
• For Another Time:
• What are key universal screening procedures?
• How to manage consent procedures?
• How to assign to intervention based on screening
results?
Who can provide screening
information?
• School pragmatics suggest utilizing:
• Parent ratings for Pre-K and K entry
• Primary use with PK and K-12
• Teacher ratings for younger students
• Primary use in PreK -6; Secondary use with 7-12
• Self-reports with secondary school students
due to their increasing awareness of their own
psychological experiences
• Primary use with 3-12
Slide Source: Katie Eklund, PhD
When should we screen?
• School entry (Spielberger, Haywood, Schuerman, & Richman,
2004)
• Critical transitions (Stoep et al., 2005)
• Certain grades (Catron & Weiss, 1994)
• Differential developmental time periods (Najman et
al., 2007)
• Number of times per year
Slide Source: Katie Eklund, PhD
What is a good screener?
Good
Screener
Quick & Cheap
Key Variables
Strengths AND
Weaknesses
Psychometrically
sound
Slide Source: Katie Eklund, PhD
Universal Screening Tools
• Student Risk Screening Scale* (Drummond, 1994)
• Strengths & Difficulties Questionnaire (Goodman, 2001)
• BASC-3 Behavioral and Emotional Screening System*
(Kamphaus & Reynolds, 2015)
• Social, Academic, and Emotional Behavior Risk
Screener* (Kilgus & von der Embse, 2014)
• Social Emotional Health Survey-Secondary* (Furlong,
Dowdy, & Nylund-Gibson, 2019)
Slide Source: Katie Eklund, PhD
Source: SAMHSA (2015). School Mental Health Referral Pathways Toolkit.
ODR
Data
SWIS
Data
Example
Data Collation/Aggregation
• Social, emotional, behavioral
• Discipline data: Office Discipline Referrals
• Paper referrals, multi-source
• Electronic referrals, multi-source
• Universal screening data
• Attendance
• Academic
• Criterion referenced
• Formative and summative
Data Aggregating Tools
Student
Grade
Gender
Ethnicity
STEEP
Reading
(Winter)
STEEP
Reading
(Spring)
ReadingBM#1
ReadingBM#2
ReadingBM#3
STEEP
Math
(Winter)
STEEP
Math
(Spring)
MathBM#1
MathBM#2
MathBM#3
Attendance
(Fall)
Attendance
(Spring)
ODR(Fall)
ODR(Spring)
BehaviorRisk
John 8 1 5 27 37 83.3 76 66.7 45 45 40 20 46.7 7 3.5 0 0 1
Billy 8 1 1 35 35 86.7 88 86.7 143 142 84 80 90 4 2.5 0 0 0
Sarah 8 2 2 37 33 90 72 93.3 102 45 72 64 60 1 4 0 0 0
Eric 8 1 2 39 39 83.3 96 73.3 171 173 64 68 56.7 4 7 1 0 0
Dirk 8 1 1 18 25 85 89 99 107 114 82 83 99 0 1 1 0 1
Jennifer 8 2 1 25 29 80 80 66.7 110 107 76 84 76.7 1 9 0 0 0
Melissa 8 2 1 14 15 40 24 33.3 31 41 56 32 36.7 5 15 0 0 1
Frank 8 1 6 6 15 43.3 40 40 53 40 56 36 50 3 5 1 0 2
Joshua 8 1 1 14 20 90 100 100 50 53 64 84 93.3 0 3 0 0 0
Patrick 8 1 1 21 17 56.7 64 73.3 88 85 68 52 56.7 15 14.5 0 0 0
Justin 8 1 1 28 32 93.3 92 80 74 71 92 92 86.7 4 4 0 0 0
Moriah 8 2 5 23 23 56.7 88 46.7 90 99 68 40 80 19 12.5 0 0 0
Henry 8 1 5 23 22 76.7 76 86.7 125 136 68 60 73.3 8 1.5 0 0 0
Ellie 8 2 1 29 30 56.7 68 46.7 133 104 60 36 56.7 0 9 0 0 0
Kevin 8 1 1 26 26 100 84 73.3 119 95 72 52 73.3 2 5 0 0 0
Samson 8 1 1 30 34 80 80 66.7 138 122 84 88 80 4 9 0 0 0
Sergio 8 1 1 4 10 30 16 33.3 25 30 24 24 20 9 4.5 2 3 2
Tabitha 8 2 1 15 17 80 72 73.3 31 39 80 80 93.3 20 19 0 0 0
Rick 8 1 1 16 21 56.7 84 46.7 87 100 64 52 43.3 4 6.5 0 0 0
Marjorie 8 2 1 36 40 83.3 92 80 201 177 92 92 96.7 2 6 0 0 0
Samantha 8 2 5 23 18 50 60 60 44 57 44 28 40 2 15.5 1 1 0
What
needs to
happen to
reduce all
types of
social,
emotional
, and
behaviora
l
problems
at school
• Multisource identification procedures
• Improving early identification through universal and targeted screening
for social and emotional wellbeing
IDENTIFY
• Improve multi-source referral systems using multidisciplinary teams
• Improve school-based access to licensed and credentialed mental
health providers
TREAT
• Develop information sharing agreements across agencies to monitor
intervention access and effectiveness
MONITOR
1.
2.
3.
4.
5.6.
Stage 1:
Establishing
a Referral
Network
 Are systems in place to manage
all types of referral concerns?
 Are all sources of identification
data integrated into a single
system?
 Are referral systems formalized?
 Does a collaborative structure
exist to manage referrals?
 Are all individuals who might
make a referral aware of the
referral process?
 Are referral systems sensitive to
developmental, cultural, and
linguistic diversity?
Stage 2:
Manage
Referral
Flow
 Does the problem-solving
team effectively collect initial
referrals from all sources?
 Does the problem-solving
team effectively expand on
initial referrals?
 Does the problem-solving
team have defined decision
rules?
 Does the problem-solving
team have a record-
management system?
DEFINING ROLES &
RESPONSIBILITIES
How can schools best build effective
partnerships with other organizations
to support the mental health of
school-aged young people?
Defining Roles
and
Responsibilities
Bring stakeholders together –
may include school personnel,
family members, youth,
evaluators, parks and
recreation, juvenile justice,
social service providers
Consider type of partnership
(next slide) and differences in
terminology, confidentiality and
information sharing, processes
in diagnosing mental health
needs and providing services,
licensure, and funding
Partnership Activity
Memoranda of
Understanding:
Common
Components
✓ Parties to the collaboration
✓ Purpose (goals and objectives)
✓ Collaborative functions (assessment, referral, direct service)
✓ Roles and responsibilities of mental health clinicians
✓ Supervision responsibility of community agency partner
✓ Roles and responsibilities of the school
 Miscellaneous procedures (leave, reporting of hours, sign-in)
 Legal considerations (confidentiality of records, disclosures)
Sharing of Information
Critical to share information, but must adhere to FERPA and HIPAA (as applicable)
Want more information on
data sharing?
11/19: HIPAA/FERPA Refresher + New
Resource!
Tuesday, November 19th, from 11am-12pm: Join us for a
refresher webinar to review the basics of HIPAA and FERPA
and see examples of how sharing student/patient information
can appropriately happen under each. This presentation will
focus on substance use case studies and the recently launched
web resource, A California Guide for Sharing Student Health
and Education Information - coming soon in early November.
Presenter: Rebecca Gudeman, JD, MPA; Senior Director,
Health; National Center for Youth Law
https://www.surveygizmo.com/s3/5273798/HIPAA-FERPA-
Refresher?mc_cid=22c5a6ba8c&mc_eid=739865543b
Tracking Referrals and Monitoring
Treatment Progress
• Develop systems for electronic data sharing and
tracking with appropriate security precautions
• Assess outcomes by deciding:
• What to measure
• How to measure intervention effectiveness
• Level of change expected
• How often to measure
• How to share effectiveness information
*Toolkit includes Resources for Identifying
Treatment Monitoring Systems and
Sample Software Systems for Monitoring Progress
Example of a Referral
Database
• Requires only student
initials and ID number
to decrease probability
of confidentiality
breaches
• Person making referral
makes
recommendation for
either school or
community-based
services
• Conditional branching
determines which
questions will then
follow
Source: Steve Kilgus. PhD
School-based Recommendations Community-based Recommendations
Source: Steve Kilgus. PhD
• All referrals are automatically logged in a
Google Sheet (which only those LEA or SEA
officials with permission can access)
Source: Steve Kilgus. PhD
• Tracking the number of referrals that actually
resulted in service provision
• Provider Response Form
• Google Form
• Link to form sent to service providers
• Providers respond with information regarding
service delivery
• Cross referencing these with Component 2 referrals
allows for calculation of service delivery
percentages
Source: Steve Kilgus. PhD
• LEA and SEA officials (with access) can
prepopulate form, resulting in a individualized
link that is then sent to the service provider
Source: Steve Kilgus. PhD
• Provider indicates:
• If services were
provided
• And if so, what services
were provided
• Form can be modified
to track additional
information
• Treatment frequency
• Treatment duration
• Progress toward goals
• All provider responses are automatically
logged in a Google Sheet (which only those
LEA or SEA officials with permission can
access)
• Separate tab within the same spreadsheet where
school referrals are logged
Source: Steve Kilgus. PhD
• LEA and SEA officials will receive email
notifications each time school referral or
provider response is received
Source: Steve Kilgus. PhD
• All referrals are automatically logged in a Google Sheet (which
only those LEA or SEA officials with permission can access)
Source: Steve Kilgus, PhD
Effective
Referral
Manage
ment
Systems
Coordinated supports provided through
multiple partner agencies
• Law enforcement, county/public mental health,
private mental health providers
Cross-agency management of crisis
lines, tip lines, social media aggregators,
and web-based monitoring software
• Safe to Tell, Colorado
• OK2SAY, Michigan
• GoGuardian
• Securely
• Gaggle
Stage 3:
Map
Resources
 Has the team identified all
school and community
resources available to them?
 Has the team examined the
breadth and quality of
interventions available at the
school?
 Has the team examined
issues related to access to
community-based resources?
Tier 1
Non-profit community-based agency or
university center consults with school on
implementation and evaluation of positive
behavioral interventions and supports
Tier 2
Private mental health clinician
contracted to provide
targeted skill training to small
groups
Tier 3
Multisystemic
therapy
RESOURCE
MAPPING
ACTIVITY
What
needs to
happen to
reduce all
types of
social,
emotional
, and
behaviora
l
problems
at school
• Multisource identification procedures
• Improving early identification through universal and targeted screening
for social and emotional wellbeing
IDENTIFY
• Improve multi-source referral systems using multidisciplinary teams
• Improve school-based access to licensed and credentialed mental
health providers
TREAT
• Develop information sharing agreements across agencies to monitor
intervention access and effectiveness
MONITOR
Evaluate
Intervention
Effectiveness
 What will it look like when this student no longer
experiences the problem for which they were
referred?
 Does the problem-solving team collect process
data?
 Does the problem-solving team collect outcome
data?
 Does the problem-solving team monitor
intervention progress?
 Does the problem-solving team request
intervention effectiveness information from
community partners?
 Does the problem-solving team request feedback
from the student or his or her family about the
intervention experience?
 Has the problem-solving team adopted systems
for tracking response to intervention?
 Does the problem-solving team report
intervention effectiveness information to
stakeholders?
A Note on Measuring
Treatment Effectiveness
SMHRPs
Key
Questions
Where are
we in the
work?
1. How can schools build effective
systems for matching
students referred for social,
emotional, or behavioral
concerns with high-quality
interventions that meet their
needs?
2. How can schools build effective
problem-solving teams?
3. How can problem-solving teams
self-assess their effectiveness
to continuously improve?
Asset mapping like
systems or connected
practices in place
• RTI
• PBIS/MTSS
• YMHFA
• Other
Stakeholder
experiences
• What do students
understand about
the referral
process?
• What do teachers
understand?
• Administration
understand?
• Community mental
health partners?
• State agency
partners?
• Family/guardians?
Consensus
• What push back
might we predict,
and why?
• What
interdependent pay
off might we
message, and how?
78
KEY
QUESTIONS
FOR US
What are strategies that might ensure school
leaderships’ excitement for these partnerships?
What is your role in establishing and then
maintaining these partnerships?
What push back do we foresee regarding: Defining
roles & responsibilities, Sharing information and
monitoring progress across systems, Planning for
transitions between levels of care
Integrating Our Work
Integrating our Work:
Reviewing this morning’s content
YODA QUESTIONS (3-5) C3-PO + R2D2 ANSWERS
Green, yellow,
red lights
• What are some of the challenges
we face? In our own practices and
belief systems? What needs to be
disrupted?
• Now after our learning, what might
we need to be more intentional
about when it comes to leading and
managing school mental health
referral pathways?
• What should we keep doing? Start
doing? What excites us?
Closing
Our Learning Reflections
Ideas (what do you think?)
Challenges (what concerns you?)
Commitments (what will you do?)
Connect with
Me!
Meagan O’Malley, PhD, NCSP
Meagan.omalley@csus.edu
530-574-0860
Join us for the rest of the
ISF West Coast Party!
Interconnected Systems Framework (ISF) 201:
When School Mental Health is Integrated
Within an MTSS - What's Different
Tuesday, December 10
6-7 p.m. ET / 3-4 p.m. PT / 12-1 p.m. HT
Register: https://tinyurl.com/MHTTC-ISF-201
Interconnected Systems Framework (ISF) 301:
Installing an Integrated Approach
Tuesday, January 21
6-7 p.m. ET / 3-4 p.m. PT / 12-1 p.m. HT
Register: https://tinyurl.com/MHTTC-ISF-301
Thank you for attending!
Please take a few minutes
to give us your feedback.
References & Resources
• Algozzine, B., Barrett, S., Eber, L., George, H., Horner, R., Lewis, T., Putnam, B., Swain-Bradway, J., McIntosh, K., & Sugai, G
(2014). School-wide PBIS Tiered Fidelity Inventory. OSEP Technical Assistance Center on Positive Behavioral Interventions and
Supports
• Algozzine, B., Barrett, S., Eber, L., George, H., Horner, R., Lewis, T., Putnam, B., Swain-Bradway, J., McIntosh, K., & Sugai, G
(2019). School-wide PBIS Tiered Fidelity Inventory. OSEP Technical Assistance Center on Positive Behavioral Interventions and
Supports. www.pbis.org.
• Arnault, D. S. (2009). Cultural determinants of help seeking: A model for research and practice. Research and Theory for Nursing
Practice: An International Journal, 23(4), 259-278.Hart, R. (1992). Children's participation. Florence, Italy: UNICEF International
Child Development Centre.
• Banks, T., & Obiakor, F. E. (2015). Culturally Responsive Positive Behavior Supports: Considerations for Practice. Journal of
Education and Training Studies, 3(2). doi: 10.11114/jets.v3i2.636
• Jackson, S., Walker, J. S., & Seibel, C. (2015). Youth & Young Adult Peer Support: What Research Tells Us About its
Effectiveness in Mental Health Services. Portland, OR: Research and Training Center for Pathways to Positive Futures, Portland
State University.
• de Jong, J. T. V. M. (2007). Traumascape: an ecological–cultural–historical model for extreme stress. In D. Bhugra & K. Bhui
(Eds.), Textbook of Cultural Psychiatry (pp. 347-363). Cambridge University Press.
• Harris, J., Davidson, L., Hayes, B., Humphreys, K., LaMarca, P., Berliner, B., Poynor, L., & Van Houten, L. (2014). Speak Out,
Listen Up! Tools for using student perspectives and local data for school improvement (REL 2014–035). Washington, DC: U.S.
Department of Education, Institute of Education Sciences, National Center for Education Evaluation and Regional Assistance,
Regional Educational Laboratory West. Retrieved from http://ies. ed.gov/ncee/edlabs.
• McPhee, Kathryn M. and Givhan, Kiarra, "PBIS teams perceived connections between culture and PBIS implementation" (2016).
Georgia Association for Positive Behavior Support Conference. 25.
https://digitalcommons.georgiasouthern.edu/gapbs/2016/2016/25
• NITT School Mental Health Referral Pathway Toolkit (2015): http://tinyurl.com/SMHRPtoolkit
• Stuart, J. (2007). The culture of trauma: A personal perspective. Teacher Education Journal of South Carolina, 13-17.
• Weist, M. D., Garbacz, S. A., Lane, K. L., & Kincaid, D. (2017). Aligning and integrating family engagement in Positive Behavioral
Interventions and Supports (PBIS): Concepts and strategies for families and schools in key contexts. Center for Positive
Behavioral Interventions and Supports (funded by the Office of Special Education Programs, U.S. Department of Education).
Eugene, Oregon: University of Oregon Press.
Pacific Southwest MHTTC
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Building Effective Student Mental Health Identification and Response Systems

  • 1. 1203 Preservation Park Way, Suite 302 Oakland, CA 94612 | Tel: 510-268-1260 | schoolhealthcenters.org November 13, 2019 SCHOOL-BASED MENTAL HEALTH BEST PRACTICE SERIES: Building Effective Student Mental Health Identification & Response Systems
  • 2. The California School- Based Health Alliance is the statewide non-profit organization dedicated to improving the health & academic success of children & youth by advancing health services in schools. Learn more: schoolhealthcenters.org Putting Health Care in Schools
  • 3. • Conference registration discount • Tools & resources • Technical assistance Sign up today: bit.ly/CSHAmembership Become a member, get exclusive benefits
  • 4. California School-Based Health Conference May 14-15, 2020 | Sacramento
  • 5. The views, opinions, and content expressed in this presentation do not necessarily reflect the views, opinions, or policies of the Center for Mental Health Services (CMHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), or the U.S. Department of Health and Human Services (HHS). DISCLAIMER
  • 6. Building Effective Student Mental Health Identification and Response Systems School Mental Health Referral Pathways Wednesday, November 13 California School-Based Health Alliance / Pacific Southwest MHTTC School-Based Mental Health Best Practices Training Series Meagan O’Malley, PhD, NCSP Associate Professor, CSU Sacramento Meagan.omalley@csus.edu
  • 7. Disclaimer 1 The views, opinions, and content expressed in this presentation do not necessarily reflect the views, opinions, or policies of the Center for Mental Health Services (CMHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), or the U.S. Department of Health and Human Services (HHS).
  • 8. Pacific Southwest Mental Health Technology Transfer Center (MHTTC)
  • 9. Our Role We offer a collaborative MHTTC model in order to provide training, technical assistance (TTA), and resource dissemination that supports the mental health workforce to adopt and effectively implement evidence-based practices (EBPs) across the mental health continuum of care. Our Goal To promote evidence-based, culturally appropriate mental health prevention, treatment, and recovery strategies so that providers and practitioners can start, strengthen, and sustain them effectively. Pacific Southwest Mental Health Technology Transfer Center (MHTTC)
  • 10. Services Available No-cost training, technical assistance, and resources Pacific Southwest Mental Health Technology Transfer Center (MHTTC)
  • 11. Central Valley School-based Health Coalition • Part of the CA School-based Health Alliance: schoolhealthcenters.org • Quarterly Meetings • Next meeting Friday, Dec 13th at Madera South High School • Four Part Mental Health Training Series • Next training Wednesday, Dec 4th at the Madden Library at Fresno State: • Suicide Assessment & Intervention in School Settings • Annual Statewide Conference and Central Valley Trauma/MH Convenings • Members in counties from San Joaquin to Kern (and beyond) • CV has 35 SBHC’s of the 277 in CA
  • 12. Experience… • Working as a school psychologist in rural and urban schools in the United States • Designing school climate and school mental health measurement and intervention studies • Overseeing school climate and mental health-related technical assistance to schools throughout the US • Teaching school psychology graduate students about prevention science
  • 13. TODAY’SPLAN What When Welcome, Introduction, & Orientation 1:00 -1:30 p.m. Identify, Treat, and Monitor for Social, Emotional, and Behavioral Wellbeing: Key Considerations and Tools 1:30 – 3:30 p.m. Reflections, Take-aways & Close 3:30 – 4:00 p.m.
  • 14. Disclaimer 2 Systems are complex and varied. Today’s workshop provides an overview of best practice considerations for referral practices.
  • 15. What relationship to you have to referral pathways? What information do you need to feel prepared for your work? What are you concerned about? Elbow partner What’s your name? Where are you from? What are you curious about? Excited for or about?
  • 16. WHY we do what we do… • We care about mental health • We care about the wellbeing of children and youth • We believe in the value of education and the necessity to be mentally and emotionally well in order to learn • We are committed to service • We are committed to democratic access to care
  • 17. We are committed for the right reasons, and together we face so many challenges…
  • 18. Many children are suffering… • One in six school-aged youth experiences impairments in life functioning due to a mental illness (APA 2016) • Half of mental illnesses emerge during or before adolescence, and three- quarters emerge before the age of 25 (Kessler et al, 2007) • Among students in grades 9-12 in the U.S. during 2013-2014, 17.0% of students seriously considered attempting suicide, and 8.0% of students attempted suicide one or more times in the previous 12 months. (Kann et al., 2004)
  • 19. And child-serving systems are not meeting their needs… • Fewer than half of young people with mental illness receive adequate treatment. (Kessler et al., 2004) • Having a mental illness is associated with being pushed out of school through suspension, expulsion, and credit deficiency (Kang-Yi, Maddell, Hadley, 2013) • 50 to 75 percent of the 2 million youth encountering the juvenile justice system meet criteria for a mental health disorder (Underwood & Washington, 2016)
  • 20. Fortunately, we know that prevention works. • Early detection of mental health concerns leads to improved academic achievement and reduced disruptions at school. • The earlier mental health concerns are detected and addressed, the more likely the young person is to avoid the onset and/or progression of a mental illness. (Baskin et al., 2010)
  • 21. If we agree that ….we come to the work for the same reasons, ….many of the children we serve are suffering, ….and our current systems aren’t serving them well ….yet there are signs that we could do it better Then it’s time to rethink….
  • 22. Rethink….how we see our roles From Arborist To Forester
  • 23. Rethink….the role of the school Intervention Catalyst • Schools can collect various forms of data to support the identification of students requiring intervention. Intervention Provider • Schools can also take a role in social-emotional and behavioral service delivery and effectiveness monitoring by providing interventions within the school setting. Service Coordinator • Schools can support the coordination of services by systematically communicating with outside providers (e.g., psychologists) regarding their delivery and effectiveness of treatments within the community. Slide modified from original by L Wolf-Prusan
  • 24. Guiding our work this afternoon: NITT School Mental Health Referral Pathway Toolkit (2015) http://tinyurl.com/ SMHRPtoolkit
  • 25. School Mental Health Referral Pathways The series of actions or steps taken for identifying and treating a youth with a potential mental health issue. 25 Formalized & effective systems that link youth to mental health service providers and related supports.
  • 26. What are School Mental Health Referral Pathways (SMHRPs)? Effective referral pathways share similar characteristics:  They define the roles and responsibilities of all partners in a system.  They clearly articulate procedures for managing referrals within and between partners.  They share information across partners in an efficient manner.  They monitor the effectiveness of evidence-based interventions provided by and with all partners within a system.  They make intervention decisions collaboratively with a priority on what is best for and with young people and their families. (p.11)
  • 27. Orientation to the Toolkit Chapter 1: Laying the foundation: Assessing your current process provides tools and techniques for establishing referral management systems; establishing a problem-solving team; and mapping school- and community- based mental health resources across MTSS tiers. Chapter 2, Building Effective Partnerships, describes strategies for collaborating with external partners to develop robust prevention and intervention supports at all three MTSS levels. Chapter 3, School-Based Problem-Solving to Promote the Mental Health of Young People, gives an in-depth description of the problem-solving process that school-based teams can use to create individualized intervention plans for young people whose social, emotional, and behavioral needs extend beyond the universal, Tier 1 supports provided in the general classroom environment. Chapter 4, Cultural and Linguistic Considerations, provides an overview of cultural and linguistic considerations for building effective referral pathways.
  • 28. What needs to happen to reduce all types of social, emotional , and behaviora l problems at school • Multisource identification procedures • Improving early identification through universal and targeted screening for social and emotional wellbeing IDENTIFY • Improve multi-source referral systems using multidisciplinary teams • Improve school-based access to licensed and credentialed mental health providers TREAT • Develop information sharing agreements across agencies to monitor intervention access and effectiveness MONITOR
  • 29. What needs to happen to reduce all types of social, emotional , and behaviora l problems at school • Multisource identification procedures • Improving early identification through universal and targeted screening for social and emotional wellbeing IDENTIFY • Improve multi-source referral systems using multidisciplinary teams • Improve school-based access to licensed and credentialed mental health providers TREAT • Develop information sharing agreements across agencies to monitor intervention access and effectiveness MONITOR
  • 30. Do All Paths Leads to Help? X
  • 31. How would these scenarios play out in your school? I am a 3rd grade teacher. A student in my class recently started having difficulty managing his emotions in class. Without apparent provocation he will begin to cry, put his head on the table, and refuse to respond to me or other students. Where do I go for help? I am the school’s bus driver. A student recently moved to the district and started riding my bus. I notice students teasing her about her clothes and she is often tearful. She also seems to miss school a lot; at least once every couple of weeks she is not on my bus. Where do I go for help? I am in the 9th grade and my friend texted me this morning before school that she wanted to kill herself. I don’t think she means it, but I am not sure I if should tell an adult. Where do I go for help?
  • 32. Improving our referral systems: Key Guiding Questions • Do we have an organized system for eliciting and channeling referrals? • Who needs to know about our system? Do they know about our system? • Is our system flexible and efficient enough to encourage referrals from different sources? • Do we have an organized way of collating and examining referrals? • Are we confident our system is capturing every child that has a need?
  • 33. Multiple Methods of Early Identification • Teacher, parent, peer, and self referral • Pediatric setting referral • Problem solving team data • SARB Boards • SST Teams Student needing support Teacher Peer Family member School counselor Nurse Assistant principal PSW Community- Based Mental Health Provider School Psychologist Other? What other multidisciplinary teams examine student- related information on your campus? How networked is the data they collect and review?
  • 34. Forms, Forms, Forms: Characteristics of Effective Identification Forms • High quality identification forms (aka “consultation forms”, “referral forms”: • Are easily found and accessed • Are uncoupled from specific referring problems • Limit the reporting burden placed on the referee • Do not ask referee to diagnose, only to describe • Are easy and quick to complete • Are written in plain language • Are translated to primary languages used by the referee • Involve 360-degree communication with the referee
  • 35. Referral Form Activity • With your tablemates, review the referral forms provided, note their strengths and opportunities for improvement. • Consider: • Do I know where to find my agency’s referral forms? If not, who would I ask first? • What improvement suggestions do I have for my agency’s referral forms? To whom do I send my recommendations?
  • 36. Teacher Referral Strategies alone lead to familiar challenges… • Refer-Test-Place models • teachers differ in their ability to work with students • perceptions of “teachability” • teachers not trained to know how problematic behavior must be prior to referral • Children’s behavioral/emotional problems may be under-referred and/or referral is delayed (Lloyd, Kauffman, Landrum, & Roe, 1991; Severson et al., 2007; Tilly, 2008; Walker et al., 2000) Slide Source: Katie Eklund, PhD
  • 37. Teacher Referral Strategies alone lead to familiar challenges… Some of problem behavior may be linked to classroom climate and behavior management & may represent a systemic problem rather than an individual one More subtle aspects of mental health problems may go unidentified (i.e., “internalizing”) Referral may disproportionately select for students who have disruptive behavior (i.e., “externalizing”) Referral may not occur until the problem has reached a point where it interferes with learning, thereby reinforcing a wait-to-fail model
  • 38. Universal Screening • For Today: • What is the purpose of universal screening? • What are characteristics of quality instruments for universal screening? • For Another Time: • What are key universal screening procedures? • How to manage consent procedures? • How to assign to intervention based on screening results?
  • 39. Who can provide screening information? • School pragmatics suggest utilizing: • Parent ratings for Pre-K and K entry • Primary use with PK and K-12 • Teacher ratings for younger students • Primary use in PreK -6; Secondary use with 7-12 • Self-reports with secondary school students due to their increasing awareness of their own psychological experiences • Primary use with 3-12 Slide Source: Katie Eklund, PhD
  • 40. When should we screen? • School entry (Spielberger, Haywood, Schuerman, & Richman, 2004) • Critical transitions (Stoep et al., 2005) • Certain grades (Catron & Weiss, 1994) • Differential developmental time periods (Najman et al., 2007) • Number of times per year Slide Source: Katie Eklund, PhD
  • 41. What is a good screener? Good Screener Quick & Cheap Key Variables Strengths AND Weaknesses Psychometrically sound Slide Source: Katie Eklund, PhD
  • 42. Universal Screening Tools • Student Risk Screening Scale* (Drummond, 1994) • Strengths & Difficulties Questionnaire (Goodman, 2001) • BASC-3 Behavioral and Emotional Screening System* (Kamphaus & Reynolds, 2015) • Social, Academic, and Emotional Behavior Risk Screener* (Kilgus & von der Embse, 2014) • Social Emotional Health Survey-Secondary* (Furlong, Dowdy, & Nylund-Gibson, 2019) Slide Source: Katie Eklund, PhD
  • 43. Source: SAMHSA (2015). School Mental Health Referral Pathways Toolkit.
  • 46. Data Collation/Aggregation • Social, emotional, behavioral • Discipline data: Office Discipline Referrals • Paper referrals, multi-source • Electronic referrals, multi-source • Universal screening data • Attendance • Academic • Criterion referenced • Formative and summative
  • 48. Student Grade Gender Ethnicity STEEP Reading (Winter) STEEP Reading (Spring) ReadingBM#1 ReadingBM#2 ReadingBM#3 STEEP Math (Winter) STEEP Math (Spring) MathBM#1 MathBM#2 MathBM#3 Attendance (Fall) Attendance (Spring) ODR(Fall) ODR(Spring) BehaviorRisk John 8 1 5 27 37 83.3 76 66.7 45 45 40 20 46.7 7 3.5 0 0 1 Billy 8 1 1 35 35 86.7 88 86.7 143 142 84 80 90 4 2.5 0 0 0 Sarah 8 2 2 37 33 90 72 93.3 102 45 72 64 60 1 4 0 0 0 Eric 8 1 2 39 39 83.3 96 73.3 171 173 64 68 56.7 4 7 1 0 0 Dirk 8 1 1 18 25 85 89 99 107 114 82 83 99 0 1 1 0 1 Jennifer 8 2 1 25 29 80 80 66.7 110 107 76 84 76.7 1 9 0 0 0 Melissa 8 2 1 14 15 40 24 33.3 31 41 56 32 36.7 5 15 0 0 1 Frank 8 1 6 6 15 43.3 40 40 53 40 56 36 50 3 5 1 0 2 Joshua 8 1 1 14 20 90 100 100 50 53 64 84 93.3 0 3 0 0 0 Patrick 8 1 1 21 17 56.7 64 73.3 88 85 68 52 56.7 15 14.5 0 0 0 Justin 8 1 1 28 32 93.3 92 80 74 71 92 92 86.7 4 4 0 0 0 Moriah 8 2 5 23 23 56.7 88 46.7 90 99 68 40 80 19 12.5 0 0 0 Henry 8 1 5 23 22 76.7 76 86.7 125 136 68 60 73.3 8 1.5 0 0 0 Ellie 8 2 1 29 30 56.7 68 46.7 133 104 60 36 56.7 0 9 0 0 0 Kevin 8 1 1 26 26 100 84 73.3 119 95 72 52 73.3 2 5 0 0 0 Samson 8 1 1 30 34 80 80 66.7 138 122 84 88 80 4 9 0 0 0 Sergio 8 1 1 4 10 30 16 33.3 25 30 24 24 20 9 4.5 2 3 2 Tabitha 8 2 1 15 17 80 72 73.3 31 39 80 80 93.3 20 19 0 0 0 Rick 8 1 1 16 21 56.7 84 46.7 87 100 64 52 43.3 4 6.5 0 0 0 Marjorie 8 2 1 36 40 83.3 92 80 201 177 92 92 96.7 2 6 0 0 0 Samantha 8 2 5 23 18 50 60 60 44 57 44 28 40 2 15.5 1 1 0
  • 49. What needs to happen to reduce all types of social, emotional , and behaviora l problems at school • Multisource identification procedures • Improving early identification through universal and targeted screening for social and emotional wellbeing IDENTIFY • Improve multi-source referral systems using multidisciplinary teams • Improve school-based access to licensed and credentialed mental health providers TREAT • Develop information sharing agreements across agencies to monitor intervention access and effectiveness MONITOR
  • 51. Stage 1: Establishing a Referral Network  Are systems in place to manage all types of referral concerns?  Are all sources of identification data integrated into a single system?  Are referral systems formalized?  Does a collaborative structure exist to manage referrals?  Are all individuals who might make a referral aware of the referral process?  Are referral systems sensitive to developmental, cultural, and linguistic diversity?
  • 52. Stage 2: Manage Referral Flow  Does the problem-solving team effectively collect initial referrals from all sources?  Does the problem-solving team effectively expand on initial referrals?  Does the problem-solving team have defined decision rules?  Does the problem-solving team have a record- management system?
  • 53. DEFINING ROLES & RESPONSIBILITIES How can schools best build effective partnerships with other organizations to support the mental health of school-aged young people?
  • 54. Defining Roles and Responsibilities Bring stakeholders together – may include school personnel, family members, youth, evaluators, parks and recreation, juvenile justice, social service providers Consider type of partnership (next slide) and differences in terminology, confidentiality and information sharing, processes in diagnosing mental health needs and providing services, licensure, and funding
  • 55.
  • 57. Memoranda of Understanding: Common Components ✓ Parties to the collaboration ✓ Purpose (goals and objectives) ✓ Collaborative functions (assessment, referral, direct service) ✓ Roles and responsibilities of mental health clinicians ✓ Supervision responsibility of community agency partner ✓ Roles and responsibilities of the school  Miscellaneous procedures (leave, reporting of hours, sign-in)  Legal considerations (confidentiality of records, disclosures)
  • 58. Sharing of Information Critical to share information, but must adhere to FERPA and HIPAA (as applicable)
  • 59. Want more information on data sharing? 11/19: HIPAA/FERPA Refresher + New Resource! Tuesday, November 19th, from 11am-12pm: Join us for a refresher webinar to review the basics of HIPAA and FERPA and see examples of how sharing student/patient information can appropriately happen under each. This presentation will focus on substance use case studies and the recently launched web resource, A California Guide for Sharing Student Health and Education Information - coming soon in early November. Presenter: Rebecca Gudeman, JD, MPA; Senior Director, Health; National Center for Youth Law https://www.surveygizmo.com/s3/5273798/HIPAA-FERPA- Refresher?mc_cid=22c5a6ba8c&mc_eid=739865543b
  • 60. Tracking Referrals and Monitoring Treatment Progress • Develop systems for electronic data sharing and tracking with appropriate security precautions • Assess outcomes by deciding: • What to measure • How to measure intervention effectiveness • Level of change expected • How often to measure • How to share effectiveness information *Toolkit includes Resources for Identifying Treatment Monitoring Systems and Sample Software Systems for Monitoring Progress
  • 61. Example of a Referral Database • Requires only student initials and ID number to decrease probability of confidentiality breaches • Person making referral makes recommendation for either school or community-based services • Conditional branching determines which questions will then follow Source: Steve Kilgus. PhD
  • 62. School-based Recommendations Community-based Recommendations Source: Steve Kilgus. PhD
  • 63. • All referrals are automatically logged in a Google Sheet (which only those LEA or SEA officials with permission can access) Source: Steve Kilgus. PhD
  • 64. • Tracking the number of referrals that actually resulted in service provision • Provider Response Form • Google Form • Link to form sent to service providers • Providers respond with information regarding service delivery • Cross referencing these with Component 2 referrals allows for calculation of service delivery percentages Source: Steve Kilgus. PhD
  • 65. • LEA and SEA officials (with access) can prepopulate form, resulting in a individualized link that is then sent to the service provider Source: Steve Kilgus. PhD
  • 66. • Provider indicates: • If services were provided • And if so, what services were provided • Form can be modified to track additional information • Treatment frequency • Treatment duration • Progress toward goals
  • 67. • All provider responses are automatically logged in a Google Sheet (which only those LEA or SEA officials with permission can access) • Separate tab within the same spreadsheet where school referrals are logged Source: Steve Kilgus. PhD
  • 68. • LEA and SEA officials will receive email notifications each time school referral or provider response is received Source: Steve Kilgus. PhD
  • 69. • All referrals are automatically logged in a Google Sheet (which only those LEA or SEA officials with permission can access) Source: Steve Kilgus, PhD
  • 70. Effective Referral Manage ment Systems Coordinated supports provided through multiple partner agencies • Law enforcement, county/public mental health, private mental health providers Cross-agency management of crisis lines, tip lines, social media aggregators, and web-based monitoring software • Safe to Tell, Colorado • OK2SAY, Michigan • GoGuardian • Securely • Gaggle
  • 71. Stage 3: Map Resources  Has the team identified all school and community resources available to them?  Has the team examined the breadth and quality of interventions available at the school?  Has the team examined issues related to access to community-based resources?
  • 72.
  • 73. Tier 1 Non-profit community-based agency or university center consults with school on implementation and evaluation of positive behavioral interventions and supports Tier 2 Private mental health clinician contracted to provide targeted skill training to small groups Tier 3 Multisystemic therapy RESOURCE MAPPING ACTIVITY
  • 74. What needs to happen to reduce all types of social, emotional , and behaviora l problems at school • Multisource identification procedures • Improving early identification through universal and targeted screening for social and emotional wellbeing IDENTIFY • Improve multi-source referral systems using multidisciplinary teams • Improve school-based access to licensed and credentialed mental health providers TREAT • Develop information sharing agreements across agencies to monitor intervention access and effectiveness MONITOR
  • 75. Evaluate Intervention Effectiveness  What will it look like when this student no longer experiences the problem for which they were referred?  Does the problem-solving team collect process data?  Does the problem-solving team collect outcome data?  Does the problem-solving team monitor intervention progress?  Does the problem-solving team request intervention effectiveness information from community partners?  Does the problem-solving team request feedback from the student or his or her family about the intervention experience?  Has the problem-solving team adopted systems for tracking response to intervention?  Does the problem-solving team report intervention effectiveness information to stakeholders?
  • 76. A Note on Measuring Treatment Effectiveness
  • 77. SMHRPs Key Questions Where are we in the work? 1. How can schools build effective systems for matching students referred for social, emotional, or behavioral concerns with high-quality interventions that meet their needs? 2. How can schools build effective problem-solving teams? 3. How can problem-solving teams self-assess their effectiveness to continuously improve?
  • 78. Asset mapping like systems or connected practices in place • RTI • PBIS/MTSS • YMHFA • Other Stakeholder experiences • What do students understand about the referral process? • What do teachers understand? • Administration understand? • Community mental health partners? • State agency partners? • Family/guardians? Consensus • What push back might we predict, and why? • What interdependent pay off might we message, and how? 78
  • 79. KEY QUESTIONS FOR US What are strategies that might ensure school leaderships’ excitement for these partnerships? What is your role in establishing and then maintaining these partnerships? What push back do we foresee regarding: Defining roles & responsibilities, Sharing information and monitoring progress across systems, Planning for transitions between levels of care
  • 81. Integrating our Work: Reviewing this morning’s content YODA QUESTIONS (3-5) C3-PO + R2D2 ANSWERS
  • 82. Green, yellow, red lights • What are some of the challenges we face? In our own practices and belief systems? What needs to be disrupted? • Now after our learning, what might we need to be more intentional about when it comes to leading and managing school mental health referral pathways? • What should we keep doing? Start doing? What excites us?
  • 84. Our Learning Reflections Ideas (what do you think?) Challenges (what concerns you?) Commitments (what will you do?)
  • 85. Connect with Me! Meagan O’Malley, PhD, NCSP Meagan.omalley@csus.edu 530-574-0860
  • 86. Join us for the rest of the ISF West Coast Party! Interconnected Systems Framework (ISF) 201: When School Mental Health is Integrated Within an MTSS - What's Different Tuesday, December 10 6-7 p.m. ET / 3-4 p.m. PT / 12-1 p.m. HT Register: https://tinyurl.com/MHTTC-ISF-201 Interconnected Systems Framework (ISF) 301: Installing an Integrated Approach Tuesday, January 21 6-7 p.m. ET / 3-4 p.m. PT / 12-1 p.m. HT Register: https://tinyurl.com/MHTTC-ISF-301
  • 87. Thank you for attending! Please take a few minutes to give us your feedback.
  • 88. References & Resources • Algozzine, B., Barrett, S., Eber, L., George, H., Horner, R., Lewis, T., Putnam, B., Swain-Bradway, J., McIntosh, K., & Sugai, G (2014). School-wide PBIS Tiered Fidelity Inventory. OSEP Technical Assistance Center on Positive Behavioral Interventions and Supports • Algozzine, B., Barrett, S., Eber, L., George, H., Horner, R., Lewis, T., Putnam, B., Swain-Bradway, J., McIntosh, K., & Sugai, G (2019). School-wide PBIS Tiered Fidelity Inventory. OSEP Technical Assistance Center on Positive Behavioral Interventions and Supports. www.pbis.org. • Arnault, D. S. (2009). Cultural determinants of help seeking: A model for research and practice. Research and Theory for Nursing Practice: An International Journal, 23(4), 259-278.Hart, R. (1992). Children's participation. Florence, Italy: UNICEF International Child Development Centre. • Banks, T., & Obiakor, F. E. (2015). Culturally Responsive Positive Behavior Supports: Considerations for Practice. Journal of Education and Training Studies, 3(2). doi: 10.11114/jets.v3i2.636 • Jackson, S., Walker, J. S., & Seibel, C. (2015). Youth & Young Adult Peer Support: What Research Tells Us About its Effectiveness in Mental Health Services. Portland, OR: Research and Training Center for Pathways to Positive Futures, Portland State University. • de Jong, J. T. V. M. (2007). Traumascape: an ecological–cultural–historical model for extreme stress. In D. Bhugra & K. Bhui (Eds.), Textbook of Cultural Psychiatry (pp. 347-363). Cambridge University Press. • Harris, J., Davidson, L., Hayes, B., Humphreys, K., LaMarca, P., Berliner, B., Poynor, L., & Van Houten, L. (2014). Speak Out, Listen Up! Tools for using student perspectives and local data for school improvement (REL 2014–035). Washington, DC: U.S. Department of Education, Institute of Education Sciences, National Center for Education Evaluation and Regional Assistance, Regional Educational Laboratory West. Retrieved from http://ies. ed.gov/ncee/edlabs. • McPhee, Kathryn M. and Givhan, Kiarra, "PBIS teams perceived connections between culture and PBIS implementation" (2016). Georgia Association for Positive Behavior Support Conference. 25. https://digitalcommons.georgiasouthern.edu/gapbs/2016/2016/25 • NITT School Mental Health Referral Pathway Toolkit (2015): http://tinyurl.com/SMHRPtoolkit • Stuart, J. (2007). The culture of trauma: A personal perspective. Teacher Education Journal of South Carolina, 13-17. • Weist, M. D., Garbacz, S. A., Lane, K. L., & Kincaid, D. (2017). Aligning and integrating family engagement in Positive Behavioral Interventions and Supports (PBIS): Concepts and strategies for families and schools in key contexts. Center for Positive Behavioral Interventions and Supports (funded by the Office of Special Education Programs, U.S. Department of Education). Eugene, Oregon: University of Oregon Press.
  • 89. Pacific Southwest MHTTC Contact Info Email: pacificsouthwest@mhttcnetwork.org Phone: (844) 856-1749 Website: https://mhttcnetwork.org/pacificsouthwest Join the PacSW MHTTC Newsletter! https://tinyurl.com/pacsw-mh-news Let us know about your TTA needs and topic interests. www.surveymonkey.com/r/MHTTCneedsassessment
  • 90. Thank you. SAMHSA’s mission is to reduce the impact of substance abuse and mental illness on America’s communities. www.samhsa.gov 1-877-SAMHSA-7 (1-877-726-4727) ● 1-800-487-4889 (TDD)
  • 91. schoolhealthcenters.org info@schoolhealthcenters.org schoolhealthcenters sbh4ca sbh4ca STAY CONNECTED 1203 Preservation Park Way, Suite 302 Oakland, CA 94612 | Tel: 510-268-1260 | schoolhealthcenters.org Molly Baldridge mbaldridge@schoolhealthcenters.org Peter Le ple@schoolhealthcenters.org Tracy Mendez tmendez@schoolhealthcenters.org

Editor's Notes

  1. 3-3:05pm
  2. Efficient systems for linking students to effective school and community-based supports is paramount. Building new or refining a current referral process entails assessment of school and community interventions, maintaining high functioning linkages, and ensuring accessibility to all partners.
  3. What is the Pacific Southwest MHTTC? Part of SAMHSA’s new MHTTC Network. The Pacific SW MHTTC serves the mental health workforce in Region 9: AZ, CA, HI, NV, and Pacific Islands: American Samoa, Guam, Marshall Islands, Federated States of Micronesia, Northern Mariana Islands, and Palau
  4. Points Self-appointed breaks. Do what you need to do for you. This morning we are going to define what are smh referral pathways; then zoom in on partnerships. The success of our referral pathways is contingent on the adults “playing well” together. It’s about our individual practices and our collegial practice. This afternoon we will zoom in on the culturally responsive considerations. We will also explore the role of stakeholders, including youth and families, in designing and implementing the optimal pathways. *At the end of the morning, we will check in to see what is the best use of time for the afternoon session. We may decide to change the focus of the afternoon together if we need to delve deeper into the partnership topic.
  5. Elbow partners share with one another, and then bring back to whole group for share out.
  6. one in six school-aged youth experiences impairments in life functioning due to a mental illness, In an average school of 600 students, approximately 100 students are coping with a mental illness.   Half of mental illnesses emerge during or before adolescence, and three-quarters emerge before the age of 25, meaning that mental illness places a disproportionate burden on young people    The most prevalent mental illnesses in school-aged young people include attention deficit hyperactivity disorder (ADHD), behavioral or conduct problems, anxiety, and depression.3   More than 1 in 20 young people ages 12 and over report current depression, which among school-aged youth is linked to reduced academic achievement and increased school suspensions.6   Mental illness is associated with school absences, causing the loss of critical school funding sources.7
  7. Disproportionality in suspension and expulsion Disproportionality in special education African American, Hispanic/Latino, English Learners,
  8. If we intervene early we can reduce the impact of mental health problems on academic performance
  9. -First and most fundamentally, we need to think about ourselves differently. -moving from the arborist perspective generally focus on the health and safety of individual plants and trees -forester or silviculturist- practice of controlling the establishment, growth, composition, health, and quality of forests 
  10. http://tinyurl.com/SMHRPtoolkit Points Designed for practiced. Great opportunity to contextualized for your setting. It is totally accessible (see download); including to print specific sections.
  11. Points: What words would you bold/underscore? The “formalization” element here is key to the predictability and consistency that is fundamental to a student (and staff) experience that is trauma informed. Transparency. Clarity. Things will happen all the time, and a formal system let’s us know what will happen with us, not to us, when they happen. The “S” in SMHRP is “school” not “student.” LWP Mental Health Referral Pathway: the series of actions or steps taken after identifying a youth with a potential mental health issue. Student voice strategies empower adults in school settings to partner with young people to act on their environments, becoming agents of school climate change. Student voice strategies do not replace, but rather compliment Multi-Tiered Systems of Supports (MTSS) and Social Emotional Learning (SEL) strategies. This session adapts Marshall Gantz’ theory of leadership that posits leadership and organizational change as accepting responsibility for enabling youth to achieve purpose under conditions of uncertainty with the shared goal of building positive school climates for wellness. Why SMHRPs? Schools are increasingly involved in the provision of services for students experiencing social-emotional and behavioral difficulties. Such involvement may take on various forms, including: Intervention Catalyst - schools can collect various forms of data, including educator referrals, to support the identification of students requiring intervention. Intervention Provider - educators can also take a role in social-emotional and behavioral service delivery by providing interventions within the school setting. Service Coordinator - finally, schools can support the coordination of services by communicating with outside providers (e.g., psychologists) regarding their delivery of treatments within the community. Schools need access to tools that will support their work in these various roles.
  12. LWP Points Note how frequently the word “partner” comes up here. 10:35- Activity Elbow partner and discuss: What are you doing well? What is not going at all/needs some attention?
  13. What are current methods of early identification? How do kids currently receive help or support for MH problems?
  14. Traditional refer-test-place models in place in the states are problematic for a number of reasons (so sole reliance on teacher or staff referral) -Teachers differ in their ability to work with students -Great article by Gerber & Semmel in the 1980’s about “teachability” That most teachers have some perception of what types of students are teachable and can learn. This influences teacher-student interactions and ultimately, student learning/achievement Many teachers (as you know) don’t receive courses in classroom management or principles of behavior modification as school psych’s do. Often don’t know how problematic a behavior must be prior to referral – One article found that kids with academic problems are referred for help anywhere from 1-3 years after first demonstrating a concern. Kids with behavioral problems are referred 5-7 years later As a result, EB problems are under-referred or referral is delayed
  15. If you were to describe your school’s referral-to-treatment system right now, what would it look like? Which picture best depicts characteristics of the system, in terms of how you experience it? How about how others experience it? Points When we think about all the different people/partners in our support constellation, how are we “dancing”? Not even dancing together, just how are we dancing? What skills are needed to do each kind of dance (elegantly)? What trust is essential. How do members respond to each other’s individual agency/moves?
  16. Notes (this slide kinda got merged with the one before) Points: If we consider setting up a SCHOOL referral pathway, is it only for students? What about staff wellness? See LA COE example of educator mh hotline.
  17. Points: How many of us have students on our SST/PBIS leadership or general problem-solving team? Where/what level of team is appropriate for them (considering sensitive data). Problem sovling does not have to only mean triage. Can include promotion, prevention, and interenvention. Participant input: Peer support models; peer tutoring. This includes cross-age/grade mentoring and supports. ASB helps with our reward program. Advisory team/Student data systems – having multiple sources creates a (more) full picture of student needs (e.g., behavior data, grades data, and ____) Striving to identify and intervene earlier; as early as possible.
  18. x Why partner? Improves access by reducing barriers (transportation, child care, stigma) Allows for intervention to occur in natural and accessible settings Provides schools with a more diverse range of resources and supports to meet mental health needs Improves outcomes for young people (decreases likelihood of suspension, disengagement from school, dropout) Examples of partnerships Mental health sector Health and medical sector Center for Health and Health Care in Schools model programs http://www.healthinschools.org/model-programs.aspx Juvenile justice sector School resource officers, law enforcement involvement on threat assessment team Business and philanthropic organizations Local businesses may fund prevention and intervention Community-based organizations Mentoring (Big Brothers, Big Sisters), after-school care (YMCA)
  19. x
  20. x
  21. x
  22. x
  23. x
  24. x
  25. Points Is this a WHOLE BRAND NEW THING?! Or can we leverage existing information/repositories, bring them all to one table, and review/organize intra and inter-tier. Start with strengths based: What are we doing well. Who is benefiting from this practice. But also explore: Who is being harmed? Who is silent in this practice? Example: school engaged in listening session with our providers to hear “what are themes that we are hearing from our young people?” and using that to drive responsive investment in tiers/in defining full spectrum of appropriate services. Participant input Screening – what do we already have (because if we screen, we have to intervene). The mapping is a big part of the pre-work, before we screen. Because we need to be able to answer the question “Screen to what?” (i.e., what referral resources do we have established). We want pathways that PREVENT elevation/escalation of student needs. But we still operate in silos. We often make decisions based on territory, not the natural connections between students and “supporters.” We need to focus on what is the outcome we want for the youth; not the acronym or the fidelity requirement.
  26. Activity (3-5 minutes) On your own, map out a quick sketch of your T1-T3 supports. 5-10 minutes As full group, do collective report out and scribe on one flipchart page that everyone contributes to. Examples of Partnerships to Provide Mental Health Services within MTSS-PBIS
  27. Points This might help us determine: yes/no and how do you know? What/so what? Participant input: Note the disconnect between the LCSWs/MFTs/clinical practitioners and the education setting (how to bridge an individual practitioner to a team-based setting). How do we better integrate/create shared efforts/work toward collective outcomes that benefit the student.
  28. Link to handout/Toolkit page 21 Points Describe the guiding questions and the flow on the handout. Guiding questions are designed support leadership approach to assessing our status and priorities in the SMHRP work. Participant input Teachers are often not as aware/engaged in the SMHRP work as could be/should be. Open the communication/dialog with teacher about this, and about the “doing” of the pathways. How do you create linkages across all your different team? An athletic director may know what’s going on with all the teams, but the teams don’t have the perspective on what’s happening across all of them. (CB input: Note this is the adaptive leadership “view from the ballroom balcony” need). Sometimes folks are mired in tier-specific thinking; especially if implementation is still Tier 1 focused.
  29. IF TIME-case studies/scenarios 1:37- Points So much of the work is about partnership. It is a thread that runs through the fabric of our work. Stage 3 asks us what is already in place that we can use in mapping our Pathways? Example: have partners/stakeholders/providers come together and write out what they see as the SMHRP (map it out), then do a gallery walk and discuss where there is alignment in understanding, where there are gaps, and how to arrive at an integrated map. Key discussion in the work is around the “consensus question.” As leaders we need to anticipate where there will be “push back.” What is the language and messaging we use to help others see we have a shared outcome. Participant input Note that YMHFA stands apart from other examples because some are systems/models and some are strategies
  30. x
  31. x
  32. Clarify: you are yoda (these are not question for yoda, but what your inner yoda ask to further vision/thought/insight in the work) Emphasize the detailed specificity of the question Instructions for Activity: Each person creates a t-chart. Write your 3-5 five key leadership questions on the “yoda” side. Focus on probing the “how” and perhaps the “who” of the work. 10-15 minutes. (facilitator circulates and encourages drill down specificity so that external readers understand the nature of the question) Now change into your C3PO/R2D2 manager hat. Walk around and review the questions. Use post-it notes to offer concrete solutions/answers/ideas/examples about how to field the questions. Include what *doesn’t* work, so that folks can avoid repeating mistakes/common pitfalls/resource sucks that don’t yield outcomes. Potentially add your point of view on the question based on your role (e.g., as a teacher/counselor/administrator, what about this question intersects with your practices. (CB: maybe this last element is a separate section of the activity so it doesn’t muddy up the leader/manager exercise). Themes that (may) emerge: Funding Measurement of outcomes/data access/data and information loops Strategies to raise mh awareness (trainings, resources, tools, etc.)
  33. Activity Walk around the space. When I say stop, engage the person nearest you in discussion about the ‘red light’/challenge. (just pick one of the 3 questions in this set).
  34. LWP
  35.   Thank you for attending the [event title here]. Our funding comes from the Substance Abuse and Mental Health Services Administration (SAMHSA), which requires us to evaluate our services. We appreciate your honest, anonymous feedback about this event, which will provide information to SAMHSA, AND assist us in planning future meetings and programs. Your feedback counts! We are required to get an 80% follow-up rate to have continued funding to provide training and services.   Please note that we are currently required to use surveys that refer to “substance abuse treatment” and the “ATTC Network.” When you see those terms, substitute “mental health treatment” and “MHTTC Network.”   The survey prompts participants to create a unique personal code by using letters from parents’ last names and the first and last numbers of your social security number. If you are not comfortable providing any part of this information for your unique code, please choose two alpha and two numeric values that you will remember to use on the 30-day follow-up survey. The purpose of the code is to maintain anonymity and consistency for data tracking. Please provide a personal code; surveys without a personal code will not be able to be submitted.