Bringing policy based classification to Sharepoint
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1. The document discusses a webinar about bringing policy-based classification to SharePoint using RightsWATCH software. 2. RightsWATCH allows companies to enforce policy-driven classification on files in SharePoint to control access according to the sensitivity of the information. 3. The webinar covered the business need for controlling access in SharePoint, demonstrated how RightsWATCH works, and compared the features of RightsWATCH to the native information rights management capabilities in SharePoint.
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Bringing policy based classification to Sharepoint
- 1. Bringing Policy- Based Classification to SharePoint www.watchfulsoftware.com February, 17th 2016
- 2. Friday, February 26, 2016 © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 2 Agenda 1 Introductions & “House Rules” 2 Business Context 3 Demo 4 What does RightsWATCH add to native IRM support in SharePoint? 5 Q&A andWrap-up
- 3. Introductions House Rules You are muted centrally.You don’t need to mute/unmute yourself This webinar is being recorded.You’ll have access to it On-demand at www.watchfulsoftware.com/en/resources The Q&A session will be at the end.You are welcomed to enter questions anytime, using the Questions feature in the GoToWebinar control panel © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 3 Cátia Franco Cátia serves as Product Marketing Manager for Watchful Software, and is responsible for product strategy, positioning and messaging. Friday, February 26, 2016
- 4. 1 SharePoint is a powerful and widely used collaboration tool 2 SharePoint is used by companies that need to control access to files 3 Security is not in the average user job description 4 RightsWATCH is able to enforce it’s policy-driven classification engine to SharePoint Business Context © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 4Friday, February 26, 2016
- 5. Enhancing SharePoint’s secure collaboration experience © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 5 SharePoint admin defines the policy: Every Microsoft Office or PDF file that is added to specified libraries on SharePoint need to be classified as “Confidential” or above SharePoint running RightsWATCH SharePoint user uploads an unclassified Microsoft Word, Excel, PowerPoint and/or PDF file to one of the SharePoint libraries that has RightsWATCH policy rules SharePoint user logs into SharePoint on his/her desktop, smartphone, laptop or tablet. He/she downloads (or checks out) one (or more) classified files. RightsWATCH tags and marks, RMS encryption and RBAC is enforced The RightsWATCH SharePoint add-on automatically classifies every Microsoft Office and PDF file that is added to the specified libraries as “Confidential”. If the files are previously classified with a classification level below ”Confidential”, RightsWATCH upgrades the file classification If the files are previously classified with a classification level higher than “Confidential”, RightsWATCH leaves the file unchanged. Friday, February 26, 2016
- 6. RightsWATCH & SharePoint Demo © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 6Friday, February 26, 2016
- 7. What does RightsWATCH add to native IRM support in SharePoint? © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 7 SharePoint with native IRM protection SharePoint with RightsWATCH Data Classification Role-based Access Control Friday, February 26, 2016
- 8. What does RightsWATCH add to native IRM support in SharePoint? © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 8 SharePoint with native IRM protection SharePoint with RightsWATCH Only MS Office files are supported MS Office and PDF files Does not integrate with Microsoft RMS templates Integrates with Microsoft RMS templates SharePoint manages what library can be accessed RMS templates manage what can be done to/with the document itself Specific actions and who can take them are based upon the LIBRARY Specific actions and who can take them are based upon the USER Users are assigned to levels and groups and thus inherit access controls through that membership Role-based access control is enforced over the files (without any user intervention or security/control actions) Documents are stored in the SharePoint database unencrypted and unprotected Every MS Office or PDF file that is added/uploaded becomes automatically classified and/or RMS protected according to corporate policy Ad-hoc IRM permissions are applied - IRM rights being applied are the same for every user (aka "One size fits all") Corporate policy templates can be applied, ensuring that the appropriate classification, marking, and protections are applied Users are able to search the content of the files and have access to the content The content of the RMS protected files are not indexable nor searchable by users while inside SP (except for file metadata) Friday, February 26, 2016
- 9. Q&A andWrap-up Check out the “Resources” area on www.watchfulsoftware.com and watch short product walkthrough demonstrations of how RightsWATCH address a comprehensive set of use cases E-mail info@watchfulsoftware.com to request a demo of RightsWATCH This webinar is being recorded.You’ll have access to it On-demand at www.watchfulsoftware.com Friday, February 26, 2016 © Copyright www.watchfulsoftware.com. 2016 All Rights Reserved. 9
- 10. Bringing Policy- Based Classification to SharePoint www.watchfulsoftware.com February, 17th 2016
Editor's Notes
- In terms of collaboration, RightsWATCH comes with the ability to enhance SharePoint On-prem security. Organizations can now automatically classify and RMS protect Microsoft Office and PDF files added to a specific SharePoint library. i.e. files can be automatically classified and RMS protected when being uploaded to SharePoint libraries. The user does not need to have RightsWATCH installed on his/her laptop or desktop, nor is the user asked to do anything besides the usual workflow of uploading the files into SharePoint.
- SharePoint includes access controls policies when it comes to who can access a specific library and who has Read, Write, etc… privileges inside those libraries SharePoint comes with Information Rights Management (IRM) integration, leveraging Rights Management Services (RMS) to: Apply Rights Management to MS Office files that are downloaded from a specific library in SP The SP admin sets it up, so that every MS Office file that is downloaded from that library, gets RMS automatically applied Every user that downloads or checks out the file, can only see and do with the file, what is enforced by RMS