Best ERP solution in Education Industry - Vienna Advantage

EDUCATION INDUSTRY
THE BEST OPEN SOURCE ERP SOLUTION IN
Made in Germany
OPEN SOURCE ERP

 Reduce the involvement of administration
without affecting education
 Hand over responsibilities without losing
control
 Improve efficiency with existing number of
non-teaching staff
 Remain competitive by identifying areas for
cost reduction
 Strike a balance between stakeholder
interests and educational responsibilities
 Set a path towards a model organization
using VIENNA Advantage Campus
Management
OVERVIEWVIENNA Advantage Education Industry ERP Solution
http://www.viennaadvantage.com/
Education Industry ERP Solution

 Readymade, out-of-the-box solution
 Quick implementation
 Support Level Agreement
 Documented & recorded training
 Manage multiple institutions
 Reduce the time spent by teaching staff on
administrative tasks and help them increase
the time spend on core-competencies
 One-time master data entry
 Cost-center concept
 Manage Student & Parent related information
 Integration with self-help kiosks
BENEFITS
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution

 INSTITUTIONAL MARKETING
 HOSTEL MANAGEMENT
 STUDENTS & PARENTS MANAGEMENT & SERVICES
 ACADEMICS MODULE & BIOMETRIC ATTENDANCE
 PURCHASING
 COLLABORATION FEATURES
 FEES MANAGEMENT
 ALERTS
 SYSTEM ADMINISTRATION
 REPORTING
 FINANCIAL ACCOUNTING
 STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL
MANAGEMENT
 STUDENT PORTAL
 MATERIAL MANAGEMENT
 WORKFLOW
 OTHER FEATURES
FEATURESVIENNA Advantage Education Industry ERP Solution
Education Industry ERP Solution

ERP FEATURES
INSTITUTIONAL MARKETING
 Enquiry Capturing
 Enquiry mailing campaigns
 Enquiry SMS campaigns
 Campaign management and
planning
 Campaign budget planning
 Record Admissions on
campaigns
 Reports on success rate of
campaigns
 Cost recording against
campaign
HOSTEL MANAGEMENT
 Hostel master
 Hostel Layout and Rooms
Structure
 Room Allotment
 Hostel Rooms Billing
integrated with accounts
 Room Shift
 Room Release
 Various reports on hostel and
occupancy
 Student Records Management
 Parents Records Management
 Students’ History
 Student Smart Card
 Generation & Printing
 Student Admission
 Batches / Classes
 Shift students to the next class
/ batch
 Fail / Detail Students
 Student Correspondences
 Digital Student file with digital
records such as certificates
 Certificate & notice generator
 Student SMS functionality
 Student email functions
 Students Login to Student
Portal
 Parental helpdesk
 Internal Forwarding of
requests to respective
departments
 Audit and reports on
resolution of requests
 Routing of requests to all
departments possible
STUDENTS & PARENTS MANAGEMENT & SERVICES

ACADEMICS MODULE &
BIOMETRIC ATTENDANCE
 Academic Timetable
 Faculty management
 Course Structure
 Program Structure
 Marking Schema
 Timetable
 Subject Allocation
 Session program
 Integrated timetable
with student portal
 Examination Planning
Results
 Assignments and results
(also integrated with
Student login)
 Purchase Requisitions
 Request for quotation
 Quotation Comparison
 Purchase order
 Receipt on Purchase Order
 Matching PO and Receipt
 Matching PO – MR – Invoice
 Vendor Management
 Vendor Payment terms
 Digital vendor files with
quotes, contracts, etc.
 Vendor Rating
 Inbuilt email system for all
users
 Automatic assignment of mails
to respective records of
customers / parents /
employees
 Digital files attachable to each
record
 No paper files required
 Mass correspondences
(internal & external)
 Internal (manual & automatic)
notices to all users
 Inbuilt Calendar
 Meeting request scheduling
 Shared Calendars of users
 Fee Master
 Batch-wise Fee generation
 Individual Discounts possible (if
required)
 Price lists for courses
 Special Price Lists for particular
quotas
 Student open items (Ledgers)
 Fee Collection
 Fee Collection Reports
 Payment Reminders to students /
parents
 Alerts to teachers on nonpayment
of dues by students
 Open items viewable in student
portal
 Daybook and cashbook reports
PURCHASING COLLABORATION FEATURES FEES MANAGEMENT
ERP FEATURES

ALERTS
 Alerts can be set on any
event
 Alerts deliverable by
mail or SMS
 Workflow Alerts
 Request Alerts
 Document-based Alerts
 Calendar-based Alerts
 Notices-based Alerts
SYSTEM ADMINISTRATION
 User and Role Management
 System Errors Tracking
 Internal Audits
 Database Backup and
Restore
 Import & Export Data
 Dashboard, Email, SMS
Configuration
REPORTING
 Inbuilt report writing
capabilities
 Dashboard reporting; flexible
dashboards for any role
 Easy to create and use report
capabilities
 Dynamic and real-time
reporting
 Alerts possible on report
values
FINANCIAL ACCOUNTING
 Day Book
 Cashbook
 Payment and Receipt
 Reports on receivables and
payables
 Tax settings
 Tax Deduction at Source
ERP FEATURES

 Staff records
 Staff History
 Employee Groups /
Grades
 Salary Structure
 Employee Attendance
(also through
fingerprint and RFID
cards)
 Automatic salary
generation as per rules
set during
implementation
 Manual amendment, if
required (auditable and
with permission only)
 Employee digital file with
scanned documents
 SMS function for
announcements and alerts
 All Employee formats such
as:
 Appointment Letters
 Notices
 Relieving Letters
 Experience Certificates
 Offer Letters
 Extendable to institution-
specific formats
STUDENTS PORTAL
 View personal data
 News and announcements
from principal’s desk
 Online request
 View open Fee balance
 View all invoices and
payments
 Upload and download les for
each batch
 See assignments for each
batch
 Submit results for each batch
 See results for your batch
 Online book search in library
MATERIAL MANAGEMENT
 Inventory Item master
 Multiple-stores Management
 Gate Entry
 Material receipt panel for easy
receipt entry
 Quality checking
 Material Issue
 Inventory use
 Physical Count
 Inventory Valuation Reports
 Reports on various transactions
 ABC Analysis
 Minimum & maximum stock level
management
 Graphical reports and lists
STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL MANAGEMENT
ERP FEATURES

WORKFLOW MANAGEMENT
 Inbuilt workflow system for
approvals of document
 Workflow Inbox for all users
 Easy workflow settings on events
OTHER FEATURES
 Salary Statements
 Leave management
 Recruitment (online application)
integrated with website
 Employee reimbursement for charges
 University –External & Internal
Communication
 Document Management System
ERP FEATURES

INTEGRATED LIBRARY
MANAGEMENT
SYSTEM (ILMS)
Part of VIENNA Advantage Campus Management System

 Cataloguing and Authority Control
 Circulation
 Online Public Access Catalog (OPAC)
 Serial Control
 Reference Tracking
 E-Resources Management
 Generation of Reports
 Access to users via user-friendly web-based interface
 Can conform to United Nations Bibliographic
Information System & other standards
 Library Fines and fine data transferred to accounts
BENEFITS

 Cataloging (classifying & indexing materials)
 Acquisitions (ordering, receiving and invoicing materials)
 Circulation (lending materials to users and receiving them back)
 Serials (tracking journals, magazines and newspaper holdings
 OPAC (Online Public Access Catalog – the public interface for users)
 Number of subject streams and sub-streams
 User defined sub-categories of books, periodicals and electronic media
entities
 User defined Accession Number Series for books / periodicals / electronic
media & sub-categories, which enable & support any international standard
 User-defined issue groups and other attributes
 Provision for specimen / reference / general / text book categorization of
books, periodicals and electronic media entities
 Provision for defining the physical position of items (across shelves and
racks)
 User friendly issue / return / reissue process
 Issue / Return of books, periodicals and electronic
media to various issue groups
 Detailed Library account of issue groups
 Subscription Renewal / Extension for Periodicals
 Item reservation by issue groups
 Stock verification system (Criteria based)
 Stock Transfer System
 Catalogue Generation System
 Use of Bar Code / RFID technology (purposes of
automatic identification and tracking)
MODULES
CONFIGURABLE ENTITIES
ISSUE AND RETURN
OTHER FEATURES

CONTACT
one of our offices and find out more about our products
Germany
VIENNA Advantage
Bohlenskamp 21, 26340 Zetel
Phone: +49-621-307-80370
United States
VIENNA Advantage
2372 Morse Avenue Suite #418
Irvine, CA 92614
Phone: 1-949-325-0615
India
VIENNA Solutions
#493 Phase-9, Industrial Area
Mohali, PB 160062
Phone: +91-172-5090-860
INTERNATIONAL
www.viennaadvantage.com
info@viennaadvantage.com
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Best ERP solution in Education Industry - Vienna Advantage

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