VTA board subcommittee - BART Silicon Valley Phase 2

1. SILICON VALLEY RAPID TRANSIT PROGRAM WORKING COMMITTEE
Monday, October 6, 2014
10:00 AM
VTA Conference Room B-104
3331 North First Street
San Jose, CA
AGENDA
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
CALL TO ORDER
1. ROLL CALL
2. PUBLIC PRESENTATIONS:
This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
3. Approve the meeting minutes of August 4, 2014.
4. Discuss Phase 2 - VTA BART Silicon Valley Santa Clara Extension (SVSX) New Starts Project Definition. (Verbal Report) (Gonot)
5. Receive the VTA BART Silicon Valley Berryessa Extension (SVBX) Project and Silicon Valley Rapid Transit (SVRT) Program Updates/key activities. (Verbal Report) (Ratcliffe)
a. Schedule & Budget Update
b. Property Acquisition Update
c. Construction Progress (Activities/Safety/Interfaces)
d. C700 Contract Status (Line, Track Stations, Systems)
e. Recent and Pending Change Orders
f. Residential Noise Insulation Program
g. Community Outreach Activities
6. Receive Committee Staff Report. (Verbal Report) (Gonot)
7. Open/Pending issues (Verbal Report)
8. ANNOUNCEMENTS
9. ADJOURN
NOTE: - ITEMS SUBJECT TO CHANGE.

2. Santa Clara Valley Transportation Authority
SVRT Program Committee October 6, 2014
Page 2
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3. SILICON VALLEY RAPID TRANSIT PROGRAM
WORKING COMMITTEE
Monday, August 4, 2014
MINUTES
3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300
CALL TO ORDER
The Regular Meeting of the Silicon Valley Rapid Transit (SVRT) Program Working Committee was called to order at 10:00 a.m. by Chairperson Yeager in Conference Room 157, County Government Center, 70 West Hedding Street, San Jose, California.
1. ROLL
Attendee Name
Title
Status
Cindy Chavez
Vice Chairperson
Present
Jose Esteves
Member
Present
Sam Liccardo
Ex-Officio Member
Absent
Ken Yeager
Chairperson
Present
A quorum was present.
2. Public Presentations
There were no Public Presentations.
3. Meeting Minutes of May 5, 2014
M/S/C (Esteves/Yeager) to approve the meeting minutes of May 5, 2014.
4. Announcements
Member Esteves referenced the San Jose Mercury News article entitled “Roadshow: Verschlimmbesserung – road improvements that haven’t panned out.” He requested that VTA staff provide a written response to the article clarifying the City of Milpitas’ position on the Highway 237 Express Lanes and that the City of Milpitas be copied on the response.
Vice Chairperson Chavez arrived at the meeting at 10:03 a.m.
5. Adjournment
On order of Chairperson Yeager and there being no objection, the meeting was adjourned to a Tour of the VTA BART Silicon Valley Berryessa Extension Project at 10:04 a.m.
Respectfully submitted,
Tracene Y. Crenshaw, Assistant Board Secretary
VTA Office of the Board Secretary
NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY.

4. October 6, 2014
SVRT Program Working Committee

5. Phase II VTA BART Silicon Valley
Santa Clara Extension (SVSX)
New Starts Project Definition
SVRT Program Working Committee
Agenda #4

6. Presentation Overview
3
•Recap of September Board of Directors Workshop
•MAP-21 New Starts Evaluation
•Scenario Development
•Environmental Alternatives and Options
•Upcoming Activities

7. 4
Recap of September Board of Directors Workshop

8. 5
Measure A - SVRT Phase II Overview
•Measure A funds constrained
–Remaining Measure A available is $2.9 billion remaining for Measure A projects
•Additional funding needed to build Phase II
•New Starts Federal Funding required
•Timing is critical to enter into New Starts Program by end of 2014
–Future funding availability of Federal Program is uncertain
–Inflation increases project costs with delay of project
–Build on momentum of Phase I construction
–Resurgence of Downtown San Jose development and approval of Diridon Station Area Plan

9. Operating
Cost of Debt
SVRT Phase 1
Other Projects
Operating
Cost of Debt
SVRT Phase 1
Other Projects
Future Projects/
Debt Cost
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
Uses
Measure A ½-Cent Sales Tax
Uses of Funds FY2006-FY2036
Remaining
Measure A
Funds
Available
Millions of Year-of-Expenditure Dollars
Project
Commitments
Future Projects Cost of Debt
Future Projects Cost
6
$1.5B
$3.0B
$2.9B
TOTAL $7.4B
Incurred
Thru 6/14

10. •Phase II Total Project Cost in Year of Expenditure Dollars : $4.7 billion
–$163 million incurred to date
•Anticipated Daily Ridership for Phase II: 55,000
–based on 2012 model forecast
7
VTA’s BART Phase II Project

11. 8
MAP-21 New Starts Evaluation

12. 9
New Starts Project Evaluation Rating Under MAP-21
Source for table: FTA

13. 10
Criteria Changes With MAP-21
•MAP-21 includes criteria to better address FTA’s program goals and quantify transit project benefits
•Key revisions to Project Justification criteria which are now evenly weighted
–Mobility Improvements
–Environmental Benefits
–Cost Effectiveness
–Land-use
•Local Financial Commitment places the heaviest weight on reasonableness of financial plan
•Local Financial Commitment rating is increased one level if New Starts request is less than 50 percent of project cost

14. 11
Scenario Development

15. •$4.7 billion total project cost with Newhall Maintenance Facility
•Potential relocation of Alum Rock station to 23rd Street
–If relocated, project cost would be reduced by $165 million
– Utilize bridge over US-101
– Reduced necessary right-of-way (no parking)
– Reduced tunnel length
12
Scenario A: 4-Station Project

16. •4 stations with Newhall Maintenance Facility
•Capital cost: $4.7 billion
•Sources of funds
–Federal New Starts Program: Minimum of $1.1 billion
–Measure A: Up to $1.4 billion
–Other funding from source to be determined: Up to $3.0 billion
13
Scenario A: 4-Station Project

17. •$3.4 billion total project cost with Newhall Yard storage only
–includes utilizing bridge over US-101
–includes reduced tunnel length by 0.25 miles
14
Scenario B: 2-Station Project

18. •Revised project definition – 2 stations
–phased implementation when additional funding identified
•Capital cost: $3.4 billion
•Sources of funds
–Federal New Starts Program: Minimum of $1.1 billion
–Measure A: Up to $1.4 billion
–Other funding from source to be determined: Up to $1.7 billion
15
Scenario B: 2-Station Project

19. 16
Phased Station Implementation

20. Scenario A Evaluation

21. Potential New Starts Candidate Project
Scenario B Evaluation

25. Potential New Starts Candidate Project

26. 23
Environmental Alternatives and Options

27. 24
Alternatives and Options

28. •Evaluation of options in the environmental process beginning in January 2015
•Update of federal and state documents for the Phase II 4-station, 6-mile project requires a viable financial plan for the New Starts Candidate Project
•Additional options will be evaluated in the environmental document
•Selection of one option as the New Starts Candidate Project
•Implementation of public outreach program
25
Environmental Scoping and Process

29. •Return to Board of Directors in several weeks and present a project that best meets MAP-21criteria, and is most competitive amongst projects nationwide
•Request entry into New Starts Project Development
•Advanced stakeholder coordination
•Begin environmental scoping and option design development
•Develop Phase II delivery strategy
26
Upcoming Activities

30. SVBX Project and
Silicon Valley Rapid Transit Program Updates/Key Activities
SVRT Program Working Committee
Agenda #5

31. 28
SVRT Program Cost Summary
$Millions - Year of Expenditure
SVRT Program Element
Estimate
Incurred
To-Date*
Status
SVRT Project Development
Project Development Through 2009
209.2
209.2
Closed
Project Development 2010 and Ongoing
53.8
35.7
Ongoing
Project Development Total
$ 263.0
$ 244.9
SVRT Corridor Establishment And Maintenance
CEM Program-wide (CEMPW)
2.8
2.8
Closed
UPRR-Performed Activities (UPRR)
57.4
55.6
Ongoing
Newhall Yard Property (NHY)
42.6
41.5
Ongoing
Mitchell Block Property (MBP)
39.6
36.5
Ongoing
Kato Grade Separation Project (KGS)
52.7
49.4
Substantially Complete
Mission Warren truck-Rail (MWT)
156.0
129.7
Under Construction
Lower Berryessa Creek Project (LBC)
82.1
73.9
Substantially Complete
Montague Reconstruction Project (MRP)
16.4
0.4
Design/ROW
Upper Penitencia Creek Trail Connector (UPC)
2.4
0.2
Design
Corridor Establishment And Maintenance Total
$ 452.0
$ 390.0
BART Silicon Valley Extension
SVBX - Berryessa Extension Project
2,421.3
851.8
Under Construction
SVSX - Future Extension to Santa Clara**
4,304.4
137.6
Under Development
Newhall Maintenance Facility
388.3
25.9
Under Development
BART Core System Modifications (BCS)
269.2
99.1
Ongoing
BART Silicon Valley Extension Total
$ 7,383.2
$ 1,114.4
BART Warm Springs Extension
Warm Springs Extension (WSX)***
8.0
8.0
VTA Funding Commitment
SVRT PROGRAM TOTALS
$ 8,106.2
$ 1,757.3
*
Incurred through August 31, 2014; The totals may differ from SAP totals due to rounding.
**
Source: Short Range Transportation Plan FY2014-2023: SVSX $4,168M to go, $136.4M to date; Newhall Maintenance Facility: 362.4M to go; 25.9M to date.
***
Program Estimates adjusted to reflect assignment of grant funds appropriated between VTA and BART.

32. 29
SVBX Project Integrated Summary Schedule

33. 30
SVBX Project Cost Summary

34. Acquisition:
Number of properties to be acquired
Private - 75
Public - 27
Status of Possessions
Private - 54
Public - Encroachment Permits as required
Relocations:
As of September 24, 2014
31
SVBX Project Property Acquisitions
Description
Total
Completed
Underway
Storage Tenants
870
870
0
Parking Tenants
71
71
0
Flea Market Vendors
41
41
0
Commercial Businesses
59
51
8

35. 32
Road Closures – Sierra/Lundy
•May-Oct ’14: PG&E relocations
•Aug ’14: Final Design
•Oct 22, ’14: Public Meeting
•Sept–Dec ’14: Outreach
•Dec ’14: Full Closure
•9-month Closure Duration

36. Construction Progress (Cont.)
Completed BART bridges over Mission Boulevard in the City of Fremont.
33

37. Construction Progress (Cont.)
34
N
Completed BART bridge over Kato Road in the City of Fremont
34

38. Construction Progress (Cont.)
Preparations continue for construction BART trench at Dixon Landing Road in the City of Milpitas. To the east of the alignment is the new road deck. To the west of the alignment is the jack and bore pit for utilities crossing the tracks
N
35

39. 36
Construction Progress (Cont.)
Construction of concrete pad for High Voltage Substation (SRC) at Railroad Court, South of Abel Street in the City of Milpitas. Jack and bore pit for services to BART from the wayside facilities

40. 37
Construction Progress (Cont.)
Completed Industrial Lead Bridge for UPRR in the City of Milpitas
N

41. 38
Construction Progress (Cont.)
Completed Montague Expressway road deck over BART trench in the City of Milpitas. Trench work on both sides of the road underway.
N

42. 39
Construction Progress (Cont.)
Construction of Milpitas Station invert underway.

43. 40
Construction Progress (Cont.)
Completed Hostetter Road deck. Construction underway of BART trench at Hostetter Road in the City of San Jose. Construction underway of wayside facilities (train control S44 and substation SHO) (east of the alignment)

44. 41
Construction Progress (Cont.)
Construction underway of the southern portion of Berryessa Aerial Structure in the City of San Jose.

45. 42
3-Month Look Ahead - Major Activities
Fremont • Kato Road Traction Power Substation underground utilities – Ongoing • Kato Road Traction Power Substation commence construction – Ongoing • Dixon Road to Warren Avenue Construct Retaining Walls – Ongoing • Rail Road Court Substation (SRC) Install Substation & Steel – Ongoing • Warren Avenue Train Control House S24 underground utilities – Ongoing Milpitas • Dixon Landing Utilities Relocation – Ongoing
•Dixon Landing Traffic Shift to North (Phase 1) – Ongoing
•Dixon Trench SOE South of Dixon Landing – Ongoing
•Dixon Landing Traffic Shift to South (Phase 2) – October Start
•Dixon Landing Deck Superstructure at North Bridge Section – October Start
•Montague Trench North of UPRR MYL1 Line Invert – Ongoing • Invert under Montague Bridge(Top Down) – Ongoing • Milpitas Station Columns & Mezzanine Walls – Ongoing • Capitol Avenue Phase 1 Traffic Removal – October Completion • Curtis to Warren Retaining/Sound Walls – Ongoing

46. 43
3-Month Look Ahead - Major Activities
San Jose
•Trimble/Lundy PG&E relocation – October start
•Trade Zone Blvd Bridge Deck – October start
•Hostetter Rd. intersection bridge south utilities (end of traffic restrictions) – October finish
•Hostetter TCH S44 Equipment Installation – October start
•Hostetter Trench invert concrete – Ongoing
•Hostetter Trench Wall concrete – Ongoing
•Sierra Lundy intersection pre-closure utility relocation Phase 4 (last) – October start
•Berryessa Aerial Structure (BAS) South Frame – Ongoing
•BAS North Frame – October start
•BAS Bent 2 and Abutment 1(north terminus) – November finish
•BAS South Approach – October start
•Berryessa Station Platform Structure – Ongoing
•Mabury Rd. south intersection utility relocation and roadwork – December finish
•Las Plumas High Voltage Substation site work – November finish

47. 44
C700 Change Order Report
Contract Summary
Original Contract Value
$772,227,000
Executed Change Orders to Date, Value
Scope Transfer
Changes due to transfer of scope from other SVBX contracts (Budget Neutral)
$11,823,274
Changed Conditions
Regulatory, changed site conditions, City/Third Party related changes
$8,484,929
Total Changes to C700
$20,308,203
Current Contract Value
$792,535,203

48. 45
C700 Change Order Report (Cont.)
Recent Significant* Change Orders
Scope Transfer
Dixon Landing Road Utility Casings at UPRR
$618,610
AT&T Lift and Lay Relocation at Capitol Avenue
$702,000
SCVWD Floodwall (Berryessa Creek at Abel)
$821,000
Changed Conditions
High Voltage Power Metering Enclosures for PG&E
$478,266
City of San Jose LED Streetlighting
$325,442
Significant Pending or Future Change Orders
•Regional flood study direct construction impacts: $TBD
•Electrical power coordination at station sites: $TBD
•Sierra/Flickinger intersection improvements: $TBD
*Over $150,000

49. 46
Residential Noise Insulation Program
C750
(Group 1)
C751 (Group 2)
C752 (Group 3)
C753 (Group 4)
Total
Number of Units
48
64
55
80
247
Notice of Award Date
6/10/13
9/16/13
12/16/13
3/10/14
-
Verification of Measurements Completed
48
64
55
80
247
Construction in Progress
NA
NA
NA
0
0
Construction Completion
48
64
55
0
167
Construction Percent Completed
100%
100%
100%
0
68%

50. 47
Community Outreach Activities
•New project update video for Hostetter Road
•Door-to-door visits and direct communication with area stakeholders for trench construction and sheet pile installation
–south of Hostetter Road in San Jose
–south of Dixon Landing Road in Milpitas
VTA, CTC & Silicon Valley Leadership Group state funding allocation milestone event

51. 48
Community Outreach Activities (Cont.)
•2 project press releases
•3 construction updates
•5 traffic advisories
•2 project tours
–Federal Transit Administration Region IX and Headquarters
–SVRT Program Working Committee
•Additional outreach activities supporting
–weekend closures of Dixon Landing Road for utility relocations
–construction of corridor retaining walls in the City of Fremont
–traffic lane reductions on Mabury Road, Hostetter Road, Capitol Avenue and Dixon Landing Road

52. End
49