The associate producer oversees many aspects of film production including securing locations, coordinating crews, managing talent, submitting films to festivals, and handling finances. Some key responsibilities include compiling research for potential projects, creating pitch decks, scheduling crew members and securing permits, managing the editing process, obtaining clearances for archival materials, submitting films to festivals and ensuring delivery requirements are met, and tracking all financial transactions and paying bills.

1. Associate Producer, Pentimento Productions
New York, NY (August 2016 - present)
DEVELOPMENT
- Receiving pitches on behalf of team - often first-in-line for such requests. Reviewing and forwarding to producers with comments
- Compiling research on potential projects, using print and internet sources. Forming concise packets for easy reading
- Creating pitch decks for agents, investors and networks. Synthesizing feedback and working through several drafts
- Setting up workflow documents and spreadsheets - regarding finances, talent, schedules, resources and deliverables
PRE-PRODUCTION
- Scheduling crew members - confirming availabilities and negotiating rates with freelancers
- Securing locations - conducting scouts, getting freight entry permissions, assessing equipment needs
- Coordinating with equipment rental houses - creating orders and managing pickups and drop-offs
- Obtaining insurance certificates, rental contracts, and permits by communicating with risk management and legal teams
- Creating and distributing call sheets to crew, talent and executives. Making sure all parties have necessary information
PRODUCTION
- On set, field manager for NY shoots; remote assistance for crews outside NY. Filming in studios and on location
- Directing load-in and load-out of crew and equipment. Watching over set-up and providing assistance as needed
- Handling ad-hoc needs - sound issues on location, talent delays leading to overlap, last-minute requests, etc.
- Managing Production Assistants and interns, who handle craft services and other runs
- Greeting talent upon arrival and obtaining appearance releases from them
- Overseeing data offload with camera and sound team, ensuring proper workflow is followed. Managing hard drives
POST-PRODUCTION, CLEARANCES & DELIVERY
- Main contact point for edit room, coordinating delivery of footage, creation of transcripts, and other needs
- Managing initial culling of materials, by sorting director and editor selects in a searchable manner
- Screening the cut throughout various stages, providing feedback to producers and director
- Working with edit staff to fact check and create lower thirds, subtitles, credits, graphics and transcripts
- Participating in final sound mix, online and quality-control sessions. Providing notes to director and producers
- Clearances - obtaining and organizing paperwork for fair use materials, archival footage & stills, music and underlying rights
- Creating and sending physical and digital deliverables to broadcaster, including cue sheets, project drives and wrap reports
TALENT MANAGEMENT
- Speaking with talent’s representatives, including managers and publicists, regarding shoots, meetings and paperwork
- Handling talent’s specific needs - including arranging car services, preferred hair & makeup teams and more
- Updating booking logs that detail talent’s availabilities, contact points, relations to project and confirmation statuses
- Assisting with forming questions for interviews - analyzing what’s already been reported, what’s engaging and what’s new
FILM FESTIVALS & AWARDS
- Main contact point on behalf of production company, for domestic and international film festivals, as well as awards. Notably:
Oscars, Emmys, Peabodys, duPont Awards, Sundance Film Festival, DOC NYC, New York Film Festival, Cannes and IDFA
- Submitting entries - communicating with festival/awards staff to provide film info, tech details, marketing copy and screeners
- Keeping track of festival requests, pending submissions, rejections and acceptances
- Assisting with delivery and return of encrypted DCPs and back-up BluRays, adapting to each festival’s specific requirements
- Providing photo and video assets to film festivals for promotion
- Ensuring film team is set up if attending - tickets, badges, travel, RSVPs for events & parties. On-the-ground support as needed
MARKETING & PUBLICITY
- Writing and editing initial copy for promotion, including press releases, film summaries, director’s letters and crew biographies
- Coordinating premieres and other screenings for film team. Handling invite lists and other event logistics
- Logging press mentions of production company and released films. Saving reviews, long profiles and other articles for future use
FINANCES
- Supervisor of all accounting - tracking every incoming and outgoing transaction of multiple bank accounts and credit cards
- Handling timely payment of all bills, including invoices and expense reports, mainly by check or wire transfer
- Ensuring proper tax paperwork is in place - including W-9’s. Initiating processing of 1099’s as necessary
- Assisting with forming preliminary budgets and cash flow schedules, using past projects’ data and current projections
- Reconciling ledgers and assisting with actualizing budgets for final reporting
- Preparing and processing payroll of all employees and freelancers