The document summarizes the Department of Defense's (DoD) approach to using Item Unique Identification (IUID) to track tangible assets. The key points are: 1) IUID prescribes assigning globally unique identifiers to items of property, locations, and organizational entities to improve configuration management, logistics support, and situational awareness. 2) The DoD vision is for IUID to be implemented using Automatic Identification Technologies like RFID to enable fast, accurate data capture and near real-time visibility of items. 3) Challenges include gaining contractor acceptance, consistently including IUID requirements in contracts, facilitating global standards adoption, and integrating IUID with legacy data systems.

1. Asset Management Using Item Unique Identification (IUID) Lynn Butler Northrop Grumman Information Technology [email_address] November 15, 2005

2. Highlights of UID Approach Capstone UID Initiative Item Unique Identification (IUID) International Engagement and Impact Opportunities Next Steps Challenges

3. UID: Capstone Initiative Prescribes the vision to efficiently and effectively manage resources using globally unique identification of: People Personal Property (i.e., tangible items) Real Property (e.g., buildings) Organizational Entities Sites or Locations Program Prescribes rules and assigns responsibilities for a process of uniquely identifying tangible entities, their attributes and their relationships

4. Unique Identification – The Capstone View Related ISO UID Initiative ISO 15459 proposal describes uniqueness for transportation units, location and item unique identification US DoD Vision of UID Time Line 2007-2008 2006-2007 2005- 2006 2002-2005 Enterprise Visibility Accountability Value Organization Program Location Status AT&L/P&R PA&E AT&L CJCS/P&R/AT&L Property (AT&L) Real Property Personal Property AT&L People (P&R) Person Role P&R CJCS/P&R/AT&L Formal Ad Hoc Budget ACAT Absolute Relative Condition Disposition IUID RPUID FMID EDIPI Ability to describe Ability to value and account

5. DoD Vision for Item Unique Identification (IUID) DoD, its coalition partners, and industry efficiently and effectively manage individual tangible items of Government property with: Item identification and tracking can enhance Configuration Management, Systems Engineering, Logistics Support and Operational Planning near real-time situational awareness using globally unique item identification enabled by fast and accurate automatic data capture

6. Principles Create data once, reuse many times Embrace standards, but enable independence Use master data sources Every commodity area is unique Goal : Standard master data set for finance, acquisition, maintenance, transportation and supply

7. Item Unique Identification (IUID) – ISO Proposal No Change No Change Bridging Business Sector Parts Identification through an Expanded ISO 15434 Interoperability Enabled Air Transport Association EAN/UCC American National Standards Institute (ANSI) Text Element Identifiers: [)>RS DD GS MFR 0CVA5 GS SER 674A36458 RSEoT Note: DoD UID Program Office formally requested an ISO issued numeric format code to replace DoD assigned “ DD ” was approved for CD Ballot No existing ISO method EAN.UCC: Application Identifiers [)>RS 05 GS 8004 06141411A0B9C3D6 RSEoT EAN.UCC: Application Identifiers [)>RS 05 GS 8004 06141411A0B9C3D6 RSEoT MH 10.8.2: Data Identifiers [)>RS 06 GS 17V 0CVA5 GS 1P 1234 GS S 786950 RSEoT MH 10.8.2: Data Identifiers [)>RS 06 GS 17V 0CVA5 GS 1P 1234 GS S 786950 RSEoT After IUID – 3 Interoperable International Business Sectors Before IUID – 2 Interoperable International Business Sectors

8. AIDC Focused ISO Standards International Organization for Standardization (ISO) International Electrotechnical Commission (IEC) ISO/IEC Joint Technical Committee 1 (JTC 1) - IT ISO/IEC JTC 1 Subcommittee 31 WG 1 Data Carrier Secretariat Uniform Code Council (UCC) WG 2 Data Structure WG 3 Conformance WG 4 RF Tags WG 5 RTLS

9. UID Equivalents Criteria for UID Equivalents Must contain an enterprise identifier which is assigned by a registration or controlling authority Must uniquely identify an individual item within an enterprise identifier, product or part number Must have an existing Data Identifier (DI) or Application Identifier (AI) listed in ANSI MH10, Data Identifier and Application Identifier Standard DoD Recognized UID Equivalents Global Individual Asset Identifier (GIAI) EAN.UCC (AI:8004) Global Returnable Asset Identifier (GRAI) EAN.UCC (AI: 8003) Vehicle Identification Number (VIN) ISO 3779 (DI:I) Electronic Serial Number (ESN, for cellular telephones only) TIA (DI:22S)

10. Using Item Unique Identification (IUID) for Serial Management? In today’s world, retail use of 1-D barcodes is mainstream and indispensable. Some items do have serial numbers. Serial numbers are unique, but not outside of their enterprise or commodity – the serial number assigned by XYZ Manufacturer could be the same as one assigned by ABC Company. Two identical cans of Coke from the same bottling plant will show the same data on the Universal Product Code (UPC). By combining enterprise identification and serialization, a globally unique item identifier is created that differentiates every item from every other item. Each item has its own globally unique item identifier (UII). MFR 0CVA5 SER 674A36458

11. Automatic Identification Technologies - an Important Enabler DOCVA5674A36458 UII can contain up to 78 characters AIT enables error-free data transfer !

12. IUID is About Permanent Item Identification – RFID is Not IUID Item Unit Pack* NO Shipping Container YES * If the IUID Packaging is also an External Container or a Shipping Container, it will have an RFID tag. Palletized Unit Load Tag YES Exterior Container YES Pallet tag

13. UII and NSN – Related Not Equal NATO Stock Number (NSN) is a Tool for Identifying a Group of Items that Meet a Set of Capabilities IUID Creates a Globally Unique Number for a Specific Individual Item Among all Items That are Considered Equal by NSN

14. Use the UID Contract (non-SAP) SAP Purchase Charge Card Coop. Agreement Internal DoD (E.g. Depots) Economy Act Acquisition Channel WAWF Purchase Log Acceptance Tool (WAWF?) DEBX Domain Services Property Records Logistics Systems Configuration Management Systems UPC/UID, Description, Value, Delivery time/place/method Financial Systems UID + Description UPC/UID,Value,Delivery UPC/UID, Location, status UID+Value Enterprise Services Industry UPC/UID Directories UID/UPC Validation UPC/UID Validation Property Systems UID Validation UPC/UID Validation Map UID to baseline Industry Registries (e.g. D&B) FedReg CCR EID Validation GCSS Maintenance Systems Legacy Alias Registry UID Registry

15. Fixed and Variable Item Master Data Indicates data element may change during items life Pedigree Data Pedigree Data Used for PIPC Used for Legacy (Also used for PIPC) Used for Legacy (Also used for PIPC)

16. International Engagement Prime Contractors Delivering Items to US DoD Must Comply and Flow to Their Subcontractors Contractor Supported Tools for Implementation Standard Requirements Flowdown to Subcontractors - AIA Standard Industry Part Marking Qualification Guidance - GEIA Joint Industry/Government Conformance Guide – (AQSS - NDIA, AIA, GEIA) Aerospace Industry Guide for IUID Data Exchange (AIA) All Significant Parts to be Marked with ECC 200 Data Matrix Air Transport Association (ATA) Has Already Adopted IUID Marking as ATA Equivalent ISO Format Code Request Successful New item work Proposal (NP) ballot at TAG to add TEI Format Code to ISO/IEC 15434 Committee Draft (CD) Ballot passed 18:1 July 5, 2005 Formal Committee Draft to be issued Oct 2005

17. Next Steps Add Selectively to the Following IUID Pilot Projects Defense Medical Logistics Support System Small Arms Program Office Property Systems – AFEMS and DPAS PCARSS/LDD Integration Army and Naval Aviation Maintenance (Sikorsky; GE; Boeing; Lockheed) – Integration maintenance systems with OEMs and Depots Electronic Logistics Information Trading Exchange (ELITE) Project using ISO 10303, AP239 UID-driven improvements for T-700 management Include ECC 200 Data Matrix Marking Requirements in Mil-Std 130M ERP Implementation of IUID Requirements

18. Data Systems Implementation Current Serial Number Tracking Systems (SNT, SIM, UIT,….) Platform/Service specific (i.e. easy visibility across services and platforms unavailable) Systems use different systems keys Not integrated or compatible ERP Current State: Customized solutions in Both Government and Industry Non-uniform Field Length Requirements for Concatenated Unique Item Identifier (UII) IUID Policy (78 max) Draft NATO STANAG (50 max) ISO (50 max?) Legacy Systems Implementation ERP Capabilities (varied) Interface with Legacy Local Systems

19. Data Systems Implementation Future Path Near Term - Integrate current serial tracking systems around UII Mid to Long Term - ERP Systems Enable UII Commonly Through Customized Solutions (least beneficial) Piecemeal Implementation Reduced Interoperability Common Requirements (likely path) More rapid Implementation Increased Capability Solution Provider Global Implementation (best) Increased Capability Reduced Costs

20. Marking is Marking - Right?? ECC 200 Data Matrix Symbol is Flexible: Ink-jet Laser etch or laser bond Dot-peen Chem-etch Etc. Current Marking Method Likely Will Work Preferred approach to modify central reference drawing for data plates and labels Items not previously marked in any way may require engineering review Items that are direct part marked may require engineering review Current marking equipment should work Near term value is in the data capture accuracy and speed and valuation

21. Where is the Future Benefit? As population increases within commodity and then within DoD other benefits are possible for example: Engineering and Reliability Analysis Logistics Planning Operational Planning Maintenance Planning Usage based scheduling Predictive failure avoidance

22. Challenges Contractor assignment of nonrecurring costs over time vice charging to first contract with IUID requirement Get requirements consistently and correctly placed in applicable contracts Facilitate global acceptance through industry and government standards Gain corporate internal use to enhance utility and reduce implementation costs Integration with existing item data management