Although you may feel overwhelmed about preparing for a possible DCMA audit, it is far better to put in the time now than to be deemed non-compliant by a DCMA auditor

1. The IUID and
RFID Survival
Guide
FOR YOUR NEXT DCMA
AUDIT

2. A DCMA Audit Could
Be In Your Future.
Are you ready?
Although you may feel overwhelmed about preparing for
a possible DCMA audit, it is far better to put in the time
now than to be deemed non-compliant by a DCMA
auditor.

3. Noncompliance can
result in:
•! Rejected payments
•! Shipments that are rejected
upon receipt
•! Costly corrective actions
•! Retroactive fixes
•! Codifying your organization’s
deficiencies in an official
government report
•! Loss of current and future
contracts

4. The Defense Contract Management
Agency (or DCMA) is an agency under
the Department of Defense that aims to
protect the government from acquiring
assets that are:
•! Not of optimum quality
•! Not being purchased at the most
competitive prices
•! Not being delivered on time
So what exactly is DCMA?

5. The IUID Registry is a data repository
that allows the government to:
•! Manage and track end items, legacy items,
updates and rebuilds, and other property
•! Establish a system of record to track and trace all
assets
•! Create an audit trail for all assets
•! Analyze, report on, and optimize all its assets
What is the IUID REGISTRY?

6. Contractors manage two
main types of assets.
Type One: End-Item Deliverables
End items must be registered via an IUID methodology, shipped
with ASN, and inspected by DCMA prior to acceptance by the
government.

7. Contractors manage two main
types of assets:
Type Two: Government Property
Managed assets that undergo modifications must be registered
via an IUID methodology, and sent through DCMA inspection
prior to acceptance by the government.

8. DCMA auditors know how your operation should be run and
will reference what they observe against these standards.
Fortunately, there’s no mystery to the things that DCMA
auditors will inspect.
It’s No Mystery!

9. The auditor will verify that all
employees involved with IUID
asset identification and reporting
understand their organization’s
processes and consistently
support effective implementation
of these processes.
1. Employee Adherence

10. All physical IUID labeling must meet government standards.
•! Verify that physical IUID’s appear on assets.
•! Ensure that marks are visible and readable to MIL STD 130.
•! Evaluate the durability and type of materials used for the labeling.
•! Ensure that the location of the tags is correct.
•! Seek proof that all IUID marks have been validated and verified in
compliance with military standards.
2. IUID Markings

11. DCMA auditors specifically will look to
ensure each IUID number is registered
under the correct domain (i.e., acquisition,
custody, legacy), shipping labels have
required RFID tags and that this
information is being submitted accurately
in iRAPT or the IUID Registry.
3. Proof of registration

12. When a company is using a subcontractor, the audit
requires:
•! Subcontractors to be following all protocols for
IUID compliance.
•! Proof of application from the subcontractor.
•! Review of the subcontractor’s processes.
4. Subcontractor Oversight

13. Why is accurate tracking data so
important?
Once erroneous asset or shipment data has been to iRAPT
and IUID Registry tracking data have been submitted, the
mistake becomes increasingly complicated and costly to
correct.
Track assets in real time.
Identify errors and problems early on.
Correct errors before they are propagated.

14. The short term consequences of
noncompliance:
Short Term:
May result in rejected shipment, rejected payments,
temporary shutdown of production lines, and even
fixing asset markings after they have been deployed
into the field.

15. Long term consequences of
noncompliance:
Long Term:
Can impact reputation and the organization’s ability to
maintain or secure government contracts.
May even be blacklisted within the tight-knit DoD
community and endure crippling revenue losses.

16. WHAT TECHNOLOGY AND SERVICES ARE
AVAILABLE TO HELP YOU?
1.!There are a number of
commercially available systems
on the market that can readily be
integrated into enterprise work
management systems.
AVAILABLE TO HELP YOU?

17. WHAT TECHNOLOGY AND SERVICES ARE
AVAILABLE TO HELP YOU?
2. Many routine tasks associated with IUID and
RFID tracking can be outsourced, from label and tag
creation to the registration process in iRAPT.creation to the registration process in iRAPT.

18. Commercially Available
Systems (COTS):
•! Streamline all IUID and RFID workflows in real time among
systems.
•! Simplify the marking process through advanced technologies
to provide more dependable, compliant labeling solutions.
•! Verification capabilities that perform quality assurance and
eliminate errors.

19. Outsource IUID and RFID compliance processes to
specialized companies:
•! Generate comprehensive, realtime tracking
information with the latest technology.
•! Register assets via iRAPT.
•! Provide comprehensive control over asset data,
shipment data and invoicing
Outsourcing:

20. Decisions for IUID and RFID management need research and careful deliberation.
You can still get started with some basic preparation
steps.
How do I begin preparation?

21. Combine your important resources to identify:
Existing inefficiencies
Opportunities to collaborate
Processes that can be improved
Our eBook provides a list of different functional areas within the average company and the responsibilities
that each bears for achieving IUID and RFID compliance.
Combine your important resources to identify:
1. Get your stakeholders talking.

22. Use your resources efficiently by
recognizing when IUID and RFID is not
required.
recognizing when IUID
2. Identify required contracts & assets.

23. Set priorities for which elements to master, in
which order.
Set a timeline for achieving key steps, such as
engaging DCMA to gain acceptance.
3. Establish a timeline based on priorities

24. Commercially available software solutions can:
•! Streamline the process of creating DCMA-
compliant markings and reports.
•! Registering assets in iRAPT.
4. Don’t do this work alone

25. Master MIL STD 129 and
130 because they will guide
all of your compliance
planning.
5. Know MIL STD 129 and 130 inside and out

26. Show your clients that you’re invested in DCMA compliance
by offering excellent customer service.
Offer quicker bid responses than your competition
Provide accurate project estimates
Never make a mistake that your client will easily see, such as a rejected
invoice or shipment
6. Offer exceptional customer service

27. A2B TRACKING:
A COMPREHENSIVE SOLUTION
A2B Tracking is a leading provider of tracking systems for highly
regulated environments
-! DoD’s largest IUID program partner
-! Leading service to identify, mark, and
track mission-critical assets
-! Powerful barcode and RFID
technology
-! Ensure data accuracy and total
asset “visibility”
-! Scalable, cloud-based software

28. This slideshare is based off of our
new eBook:
The IUID and RFID Survival Guide for Your Next DCMA Audit.
Click here to download it now.
new eBook:

29. Check out some of our other FREE resources!
View all of our free eBooks, whitepapers, and on-
demand webinars here.