1. Application Software
Ref taken from book Computers are your Future.
1

2. Application Software:
Tools for Productivity
2

3. Objectives
• Understand how system software
supports application software.
• List the most popular types of general-
purpose applications.
• Discuss the advantages of Web-hosted
technology and file compatibility.
3

4. Objectives
• Discuss the advantages and
disadvantages of standalone programs,
integrated programs, and software
suites.
• Explain the concept of software
versions and software upgrades.
4

5. Objectives
• Understand how commercial software,
shareware, freeware, and public domain
software differ.
• Understand basic concepts of using
application software.
5

6. General-Purpose
Applications
• Application software
o Any program that gives the user the ability to
complete work on the computer
• General-purpose applications
o Enable users to complete common tasks
• Examples: word-processing, spreadsheet
programs
6

7. General-Purpose
Applications
• General-purpose application
software
o Productivity programs
o Media and graphic software
o Internet-based software
o Home and education programs
7

8. Productivity
Programs
• Productivity programs
o Make it easier to do work
o Examples
• Word-processing software
• Spreadsheet or database software
• Presentation software
• Project management software
• Personal information management software
8

9. Productivity
Programs
9

10. Productivity
Programs
• Microsoft Office 2010
o Office Button changed to File tab on Ribbon
o Allows customization of the Ribbon
o Live preview for the paste clipboard
o Option to capture and insert screen shots
o Enhanced multimedia editing
• Video cutting
• Removing backgrounds
• Recording a slide show as a video
o Office Web applications
• Free online companions to Word, Excel, PowerPoint, OneNote
• Real-time buddy list identifies who is currently editing a document
o Stronger security settings for working on collaborative projects
10

11. Productivity
Programs
11

12. Productivity
Programs
• Shared Office Interface
o Features interfaces similar to Microsoft’s Windows operating systems
• Application window
• Application workspace
• Document
• Title bar
• Window control buttons: minimize, restore down/maximize, close
• Window border
• Status bar
• Scroll bars and scroll arrows
• Ribbon
• Tab and contextual tab
• Group
• Quick Access Toolbar
12

13. Productivity
Programs
• Microsoft Word 2010
o Automatic text wrapping
o Find and Replace utility
o Ability to cut, copy and paste text, images, and screen captures
• Within document
• Between documents and programs
o Editing and formatting tools insert headers, footers, page breaks,
page numbers, and dates
o Embed pictures, graphics, charts, tables, footnotes, endnotes, & more
o Add tables, columns, tabs, bulleted or numbered lists
o Theme feature provides precreated color schemes and font selections
o Live Preview option
o Portrait or landscape orientation print options
13

14. Productivity
Programs
14

15. Productivity
Programs
• Microsoft Excel 2010
o Leading spreadsheet program for business and personal use
o Stores and manipulates numbers
o Modeling/what-if analysis—prediction of things that might happen
o Each file is a workbook holding worksheets with columns, rows & cells
o Spreadsheet entries and features
• Labels
• Formulas
• Mathematical formulas
• Functions
• Argument set
• Charts
• Sparklines
15

16. Productivity
Programs
16

17. Productivity
Programs
• Microsoft Access 2010
o Database management system
• Designed to
o Store related data in tables
o Create relationships
o Generate forms, queries, & reports
o Features of Access
• Table
• Data set
• Form
• Filter
• Query
• Report
17

18. Productivity
Programs
• Microsoft PowerPoint 2010
o Popular program used to create and deliver presentations
o PowerPoint screen features
• Slide/Outline pane
• Notes pane
• View buttons
• Slide pane
o Includes
• Professionally designed templates
• Slide transitions
• Placeholder and image animation options
• Animation painter
• Ability to insert video
• Convert presentation into a WMV video file
18

19. Productivity
Programs
19

20. Productivity
Programs
• Microsoft Project
2010
o Useful for the management of one or
more projects that can vary in
complexity
o Features include
• Visually enhanced timeline
emphasizes due dates and
deadlines
• Team-planning capability
• Portfolio manager monitors
allocation of scarce resources and
current project costs
20

21. Productivity
Programs
• Microsoft Outlook 2010
o Personal information management system
o Features include
• E-mail
• Conversation grouping
• Ignoring conversations
• Think before you send feature
• Calendar with alarms
21

22. Media and Graphic
Software
• Media
o Refers to the technology used in presenting
information including:
• Pictures
• Sound
• Video
• Multimedia programs
o Enable users to incorporate more than one type of
technology
22

23. Media and Graphic
Software
• Multimedia and graphics
software programs
o Professional desktop publishing
o Multimedia authoring
o Paint, drawing, and animation
o Image editing
o 3D rendering, such as CAD
o Audio
o Video editing
23

24. Media and Graphic
Software
• Compression and decompression
o Codecs—algorithms that reduce file size and allow
faster Internet transfer speeds
• Lossless compression—does not delete
information needed to reproduce the image without
flaws
• Lossy compression—removes some information,
but the loss is typically not noticeable
o Audio Video Interleave (AVI)—Microsoft-created
specification for packaging audio and video data into a
file
24

25. Media and Graphic
Software
• Desktop publishing programs
o Used to create newsletters, product catalogs,
advertising brochures, and other documents
requiring unusual design and layout normal word
processors do not provide.
25

26. Media and Graphic
Software
• Paint programs
o Create bitmapped
images (raster
graphics)—made up of
tiny dots known as pixels
o Paint program standard
file formats
• GIF
• JPEG
• PNG
• BMP
• TIFF
26

27. Media and Graphic
Software
• Graphics Interchange Format (GIF)
o Lossless compression of simple images
o Often used for Web pages
• Joint Photographic Experts Group (JPEG)
o Lossy compression of complex images
o Also used for Web pages
• Portable Network Graphics (PNG)
o Patent-free alternative to a GIF
o Lossless compression, suitable for Web use only
• Windows Bitmap (BMP)
o Compression optional
o Files tend to be large
• Tag Image File Format (TIFF)
o Includes descriptive information with the image
o Used in publishing
27

28. Media and Graphic
Software
• Drawing
programs
o Create vector
graphics that can be
edited and resized
without distortion
28

29. Media and Graphic
Software
• 3D rendering programs
o Provide graphic objects with three dimensional effects
• Ray tracing
o Manipulates variations in color intensity that would be produced by light
falling on an object from multiple directions
• Computer Aided Design (CAD)
o 3D rendering programs used by engineers and scientists
• Image editors
o Advanced types of paint programs
o Can change complicated bitmapped objects, including photographs
o Can edit, but not create, bitmapped images
29

30. Media and Graphic
Software
30

31. Media and Graphic
Software
• Animation
programs
o Give the ability
to create
animation from
images and run
the animation
31

32. Media and Graphic
Software
• Audio
software
o Used to capture
and process
sound used in
multimedia
presentations
32

33. Media and Graphic
Software
• Standard sound file formats
o MP3
o Windows Media Audio (WMA)
o WAV
o Ogg Vorbis
o Musical Instrument Digital Interface (MIDI)
33

34. Media and Graphic
Software
• Video editors
o Enable the user to:
• Modify digitized
videos
• Save in at least one
of these formats:
o Moving
Picture
Experts Group
(MPEG)
o QuickTime
o Video for
Windows
34

35. Media and Graphic
Software
• Multimedia authoring systems
o Used to create multimedia presentations
o Require a large amount of disk space and
memory to run properly
35

36. Media and Graphic
Software
• Web page authoring programs
o Professional development tools that have greater
scope to create Web pages
• Dreamweaver
• Flash
• Fireworks
36

37. Applications that Work through
and Run from the Internet
• Web-hosted technology
o Share files and collaborate
• Windows Office Live
• Google Docs
o Help avoid file incompatibility
• Undesirable Internet software
o Spyware—monitors your activity
o Pop-up—small window that appears in the current
browser window
o Adware—targets products to your interests
37

38. Home and Educational
Programs
• Home and educational programs
o Personal finance and tax preparation software
o Home design and landscaping software
o Computerized reference software
• Multimedia dictionaries
• Encyclopedias
• How-to guides
o Computer games
38

39. Home and Educational
Programs
• Computer games
o Total sales up to $68.4 billion by 2012
o Started in 1970s
o Multiplayer online gaming—players interact with characters
controlled by other players
• MUDs (multiuser dungeons or dimensions)
• gMUDs (Graphical MUDs)
• MMORPGs (massively multiplayer online role-playing
games)
• Gaming trends
o Gamers spend an average 18 hrs per week playing games.
o Two of every five gamers are female.
o Members of 65% of U.S. households play video games
o Age of average gamer is 32.
39

40. Tailor-Made
Applications
• Tailor-made applications
o Software designed for specific businesses or users
o Often cost more than general-purpose applications
because of their development costs
40

41. Tailor-Made
Applications
• Custom versus packages
software
o Custom software
• Developed for a user’s specific needs
• Necessary when an application is not available
o Packaged software
• Developed for the mass market
41

42. Standalone Programs, Integrated
Programs, and Software Suites
• Standalone program
o Fully self-contained program
o Advantages
• Purchased and installed separately
• Function by themselves
o Disadvantages
• Take a lot of storage space
• Do not share resources
42

43. Standalone Programs, Integrated
Programs, and Software Suites
• Integrated
programs
o Single program that
combines the most
commonly used functions of
many productivity software
programs
• Example: Microsoft Works
o Modules (functions) share
the same interface
o Lacks features
43

44. Standalone Programs, Integrated
Programs, and Software Suites
• Software suite (office suite)
o Bundle of standalone programs
• Word processing
• Spreadsheet
• Presentation graphics
• Database
• Personal information
o Share common code, drivers, and graphic libraries
44

45. System Requirements and
Software Versions
• System requirements
o Outline the minimal level of resources that a
program requires
• Releases of programs are cited
by a year or version number.
o In a version number, a decimal number indicates a
maintenance release.
45

46. System Requirements and
Software Versions
• Time-limited trial versions
o Offered for commercial programs by software
companies
• Beta versions
o Sometimes available to users
• Software is in the final testing stages and may
contain bugs.
• Access is free.
46

47. System Requirements and
Software Versions
• Software upgrading
o How software is kept current.
• Small fixes to software are called patches.
• Large or major fixes to software are called
service packs or service releases.
• Software can be distributed
through the Internet and/or
purchased in stores.
47

48. System Requirements and
Software Versions
• Documentation
o In print or downloaded from the Internet.
• Brief tutorials
• Read Me files
• Help files
48

49. Software Licenses
and Registration
• Software license
o Permits the user to install the program on one
computer
• Site license
o Right to install copies of programs on a precise
number of computers
• Validate software
o Providing a special code or product key before using it
49

50. Software Licenses
and Registration
• Commercial software
o Software that must be purchased
• May have a trial period
• Examples
o Microsoft Office
o Adobe Acrobat
o Apple iLife
• Shareware
o You may try before purchasing
50

51. Software Licenses
and Registration
• Freeware
o Free to users as long as users do not sell it to others
• Public domain software
o Copyright-free software
o Users can modify or sell
• Copy-protected software
o Internal process prohibits making unauthorized copies
51

52. Installing and Managing
Application Software
• Installing
o Moving the software to the hard disk and properly
configuring the software
• Uninstalling
o Takes the program off the hard disk
• Launching
o Moves it from the hard disk to memory
52

53. Installing and Managing
Application Software
• Options
o Can be chosen to identify program is run
• Defaults
o Software settings used by the program unless
overridden by the user
• AutoSave or AutoRecover
o Automatically saves the users work at specified
intervals
• Exiting
o Quitting or closing down an application
53

54. Summary
• Understand how system software
supports application software.
• List the most popular types of general-
purpose applications.
• Discuss the advantages of Web-hosted
technology and file compatibility.
54

55. Summary
• Discuss the advantages and
disadvantages of standalone programs,
integrated programs, and software
suites.
• Explain the concept of software
versions and software upgrades.
55

56. Summary
• Understand how commercial software,
shareware, freeware, and public domain
software differ.
• Understand basic concepts of using
application software.
56

57. Questions
1. What are Four Categories of Applications
Software?
2. What are other software applications intended for
bad purpose?
3. What is User interface and state any five
characteristics of User interface.
4. What are the key differences between Operating
System, Utility programs and Application Software ?
5. What are the Software Applications useful for
online communication?
57

58. All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.
Copyright © 2012 Pearson Education, Inc.
Publishing as Prentice Hall
58