This document analyzes content management systems (CMS) that could be used to manage the ongoing development and maintenance of a company's websites. It discusses the problem of static websites being expensive to maintain and difficult to update. It considers the requirements and key benefits of a CMS. It then compares two free and open source CMS options - Joomla and Drupal. Drupal is recommended for its flexibility, high quality code, and ability to create complex sites. Both systems are options to use for the company's corporate and training websites, but further analysis of options like Moodle is needed.

1. 1
Contents
Introduction ..................................................................................................................................................2
Problem.........................................................................................................................................................2
Requirement .................................................................................................................................................3
Key benefits ..................................................................................................................................................3
Content Delivery .......................................................................................................................................4
Cost ...............................................................................................................................................................4
Comparison...................................................................................................................................................5
Joomla.......................................................................................................................................................5
Dropal........................................................................................................................................................6
Analysis of CMS that we can use ..............................................................................................................7
Conclusion.....................................................................................................................................................8
References ....................................................................................................................................................9
Table 1: Drupal vs Joomla .............................................................................................................................7
Figure 1: Website Needs...............................................................................................................................3
Figure 2: Choice.............................................................................................................................................5

2. 2
Analysis and Design of Website
Introduction
This document focuses on the challenge of how to manage the ongoing development
and maintenance of Web-based systems. Document targets the problem of Web
systems that have dynamic content changes on a regular basis. The Web has required
businesses to become more dynamic and reactive in their thinking. Web sites that
contain old images are considered slow to react to market needs. Users expect to see
up-to-date information immediately.
Problem
The problem facing many organizations is how to provide a development infrastructure
that can allow users to change content without the assistance of developers, and how
these systems can provide easier development for programmers and database
administrators.
Static Web sites are
x Expensive to maintain
x Difficult to update
x Not supporting the flexibility
Content management systems provide an attractive new way of building Web sites
while reducing costs.

3. 3
Requirement
Figure 1: Website Needs
Content management systems provide architectural infrastructures that allow Web
pages to be generated using a template-based design system. This entails a structured
approach to building a Web site. Thus, a content management infrastructure must
support a site layout system that enables analysts and designers to create an overall
navigation structure for a Web site. Because of the ease of use of the site builder,
content can be changed by business users without requiring them to have knowledge in
HTML1
.
Key benefits
x Uphold the business branding strategy
x Checks identity requirements
x Provides security
1
HyperText Markup Language
Website
Corporate
Magnolia Opus
Joomla CMS
Drupal CMS
M.T Training
motsindia
Moodle CMS
Intranet for
Employee
Google Apps

4. 4
Content Delivery
x Pre-select which content is to be published on the Web site
x Assign publishing schedules to specific content items
x Pre-define rules that automate what content gets used for particular users
x Determine when content should be removed and replaced with updated graphics
or text
x Determine how content is to be displayed depending on the type of browser used
on the requesting client
For example, a MT Training operation could display special training fees for a period
of time. The content to be display could be scheduled to appear at 9:00 am in the
morning and then be replaced or removed two days later. The developer or content
manager could establish certain criteria in the content management system that
would change the display content depending on where the user came from in the
system (such as the clicks used to get to the content), the user’s profile that might be
stored, and the type of browser being used.
Cost
The value of spending money and time on investing in a content management facility
is critical. Management does not always understand why content management
systems are necessary or what they ultimately do for the firm. Good content
management products can cost over $200,000, we have the option to work with
Open Source version with only cost that of implementation.

5. 5
Figure 2: Choice
Comparison
My research has narrowed down to two major CMS solution, both are free to use
Joomla
Joomla is an award-winning content management system (CMS), which enables us to
build Web sites and powerful online applications. Many aspects, including its ease-of-
use and extensibility, have made Joomla the most popular Web site software available.
Joomla is an open source solution that is freely available to everyone.
x If you are not tech savvy its good to start
x Easy install & setup with your mouse
x Easy learning curve
x Cannot integrate other scripts etc. to your site
x Generally you cannot create high-end sites, without investing huge amount
CMS for
Magnolia Opus
Joomla Dropal

6. 6
x No SEO2
out of the box, URLs are not search engine friendly
x Server resources utilization is more compared to drupal
x Only one site per installation
x No Single Log-in to several sites
x No User groups & permissions
x More intuitive administration user interface
x Some polished modules for things like calendars, polls, etc.
x Modules cost you money
Dropal
Drupal is a free software package that allows an individual or a community of users to
easily publish, manage and organize a wide variety of content on a website.
x Rock solid & high quality platform
x Real multi-site-feature (only one installation for several sites)
x Any Kind of user groups & user permissions
x Can run membership and community sites, not only CMS etc
x Powerful templating system. Any XHTML or CSS template can be easily
converted to Drupal.
x Drupal needs a little time investment to realize all the huge possibilities of Drupal
x Clear, high quality code and API (easy to integrate with other solutions etc)
x Flexibility and no known limitations
x Many high profile sites use Drupal (e.g.: MTV UK, BBC, the Onion, Nasa,
Greenpeace UK, New york observer. )
2
Search engine optimization

7. 7
Analysis of CMS that we can use
Table 1: Drupal vs Joomla
Ease of Use Drupal Joomla!
Drag-N-Drop Content Free Add On No
Email To Discussion Free Add On Free Add On
Friendly URLs Yes Yes
Image Resizing Free Add On Yes
Macro Language Free Add On Yes
Mass Upload Free Add On No
Prototyping Limited Yes
Server Page Language Yes Yes
Site Setup Wizard Limited No
Spell Checker Free Add On No
Style Wizard Limited No
Subscriptions Free Add On No
Template Language Limited Yes
UI Levels No Yes
Undo Limited No
WYSIWYG Editor Free Add On Yes
Zip Archives No No
The most important aspect to using CMS was Ease of Use, since our I.T team is limited
and we need to train our users fast.
For Complete comparison refer
http://www.motsindia.com-a.googlepages.com/cms

8. 8
Conclusion
The way forward is to analyze if we can use the same CMS for our MT training portal or
use a CMS that is specific to educational use. We can use Drupal for the corporate site
as well as MT training site. The major investment would be the time taken for training
people. We have the option to start the corporate site as static then make the move
forward. One more option that needs further analysis is Moodle, a CMS for use in e-
training.

9. 9
References
Arthur M. Langer (2008) Analysis and Design of Information Systems, U.K, Springer-
Verlag
David Mercer (2006) Drupal Creating Blogs, Forums, Portals, and Community
Websites. U.K, Packt Publishing Ltd
Hagen Graf (2008) Building Websites with Joomla! 1.5. U.K, Packt Publishing Ltd
www.joomla.org
www.dropal.org
http://mydrupal.com/joomla-versus-drupal (October 2008)