ALPE Taxcom SAP Component. Legally Significant E-Documents from SAP ERP through Taxcom

www.alpeconsulting.com© ALPE consulting
E-Invoicing
Legally Significant E-Documents
ALPE Taxcom SAP Component

www.alpeconsulting.com© ALPE consulting 2
E-Invoicing is Here!
 Continuing trend of digitalizing information and documents for
many years already
 Growing volume for legally significant e-documents
 Paper based and electronic documents work simultaneously
 Going forward e-documents will overtake paper based
volumes (similar to fax -> email and land line phones -> cell
phones and VOIP.

E-Invoicing in Russia: local trends
Positive
• Key Stakeholders pushing E-Invoicing Market
• Common Legislation and Regulations Area
(Russia 1 vs. Europe (EU) 28 different ones!!)
• 75% < Companies use Electronic Tax Returns
and E-Signature (from 2014 onwards 100% will
have to use electronic VAT Tax Returns)
Negative
• Lack of Experience and Knowledge
• Fear of Transparency
• Distrust of electronic-based documents
(mostly a psychological issue)

Key Stakeholders push E-Invoicing
Industries with high invoice volume
 Invoice Issuers:
FMCG, Utility, Telco, Logistics
 Invoice Recipients:
Retail
Regulators and Tax Authorities
 Federal Tax Service
 Ministry of Finance

Business Environment is ready for E-Invoicing
Legislation
 Paper-based and electronic documents with the e-signature are
treated equally under the law.
 Standards of e-documents and interchange and submission
procedures are approved by Authorities
Infrastructure, Solutions and Services
 Authorized Providers of electronic interchange (i.e. TaxCom,..)
 Low-cost web-services for SMBs
 Free extensions to Russia’s largest accounting software 1C
 ERP integration components for SAP, Axapta, etc.

E-Invoicing – 4 Scenarios
A Vendor and Distributors Suppliers and a Buyer
Chain or Net of Partners Group of Companies
Initiator

E-Invoicing is constantly expanding
 Processing costs for E-Invoice are reduced as the
volume of documents increase
 Key Stakeholders are demanding E-Invoicing
 Market Forces:
 Network Effect: value rising with the number of participants
 Snow Ball: one company starts and partners will follow
 Improve Competitiveness: promote / capitalize on benefits
 Continuously increasing types of E-Docs

Immediate Benefits
 Additional service as a competitive advantage
 Digitalization is an attribute of a modern enterprise
 Increase labor efficiency and automate inbound processing
 Make business processes and cash flow fast and prompt
 Reduce costs for transport, processing, storage & reporting
 Risk mitigation: step by step implementation of E-Invoicing
with initially low volume of operations and selected partners
Electronic and automated invoice processing can result in a 60-
80% cost reduction compared to traditional paper-based
processing.
Due to electronic and automated invoice processing savings of
between 1 and 2% of turnover are realistic objectives.
Sources: Taxcom; E-Invoicing/E-Billing Report 2013, Billentis

Every step is important
One Invoice needs at an average 3 pieces of paper. Therefore:
Sending 1000 E-Invoices per month helps to save 5 trees per year.
Sources: Taxcom
Paper-Based Invoicing spends Resources irrevocably:
 Paper and Ink
 Fuel for Documents Transportation
 Construction Materials and Energy for Storage

Electronic & Paper-Based Processing in
Parallel
Documents are generated by an ERP-system and proceed in
electronic or paper-based form depending on partner
ERP
Invoicing Storage
User

Increasing Supply Chain Efficiency
Paper-Based Processing
few days
few minutes
E-Invoicing
Electronic Archive
SAP Content Server
Archives
VS.

ERPERP
12
Architecture Solution
ERP
WEB-
Service
ERP
Partner
or
ALPE Taxcom SAP Component
ABAP
.NET
Content
Server
Provider

Integration Model
ABAP
.NET
Content Server
Documents and
records archive
SAP GUI
User Workstation
Prepare, sign and dispatch
outbound documents
check/confirm/reject inbound
documents
Access policy management
Download Server
Receive inbound
documents
Dispatch and receive
notifications and confirmations
SAP ERP
Documents
generating
Transaction
Processing
Outbound
Inbound
Confirmations
and Notifications
ALPE Taxcom
SAP Component

The Solution is Certified by Taxcom
Integration solution «ALPE
Taxcom SAP Component»
conforms fully to legal and
regulatory requirements in
the area of electronic
document interchange
using qualified electronic
signature with regard to
interfacing with «Taxcom
Doclines» System.
19.07.2013

Provider guarantees Legal Significance for
E-Invoices
Functions of E-Invoicing Provider:
 Ensuring Communication between
Contracting Parties (includes tracking,
mediating between the courts, etc..)
 Participant Management
 Infrastructure Management
 Storage of Notification and
Confirmation Records
 Electronic Signature Certificate
Management

 Founded in 2006
 Offices in Moscow, St. Petersburg, Kazan
 SAP Gold Channel & Service Partner
 Certified SAP Gold Partner Center of Expertise
 70+ employees, consultants & project managers
 60+ successful projects
 Numerous SAP Quality Awards: 2008, 2010, 2012 & 2013
 2013 – SAP implementation project AKFA (Uzbekistan) was awarded
by SAP CIS during Central Asia Summit as the best SAP
implementation delivered within agreed timeline
 Strategic Partner of SAPLAND.ru, the largest SAP-Portal in CIS
 Member of AmCham, AEB, & AHK
ALPE consulting Overview

Sample of ALPE consulting Clients
International Russian
17

Appendix: Legislation
 Civil Code of the Russian Federation art. 160, 434, 847
 Tax Code of the Russian Federation, part 2, art. 169
 Federal Law dated 06.12.2011 № 402-FZ «On accounting»
 Federal Law dated 19.07.2011 № 245-FZ «On amendments to parts one and
two of the tax code of the Russian Federation and certain legislative acts of
the Russian Federation on taxes and fees»
 Federal Law dated 06.04.2011 № 63-FZ «On electronic signature»
 Federal Law dated 27.07.2010 № 229-FZ «On amendments to part one and
part two of the Tax code of the Russian Federation and some other legislative
acts of the Russian Federation»
 Federal Law dated 27.07.2006 № 149-FZ «On information, information
technologies and protection of information»
 Federal Law dated 10.01.2002 № 1-FZ «On the electronic digital signature»
 Federal Law dated 21.11.1996 № 129-FZ «On accounting»
 Orders and letters of the Federal tax service and the Ministry of Finance of
the Russian Federation

Appendix: Orders of the Federal Tax Service
In 2012 Federal Tax Service approved:
 Submission to FTS of 14 types of documents via
telecommunication channels.
 Order FNS dated 29.06.2012 № ММВ-7-6/465@
 Electronic formats for documents delivery note TORG-12 and
Works (services) acceptance certificate
 Order FNS dated 21.03.2012 № ММВ-7-6/172@
 Formats for invoice, customer and vendor invoice journal,
purchase ledger, sales ledger, additional sheets for purchase
and sales ledger in electronic form
 Order FNS dated 05.03.2012 N ММВ-7-6/138@
 Procedure of request for submission of documents and
procedure of submission of documents to FTS via
telecommunication channels
 Order FNS dated 17.02.2011 N ММВ-7-2/168@

Appendix: E-Form Submission
№ Type XML Image
1 invoice, correction invoice and corrections to them; + +
2 purchase ledger; +
3 sales ledger; +
4 customer and vendor invoice journal; +
5 act of acceptance of works (services); + +
6 additional page of purchase ledger; +
7 additional sheet sales ledger; +
8 delivery note (TORG-12); + +
9 waybill; +
10 cargo customs Declaration/transit Declaration; +
11 additional page to cargo customs Declaration/transit Declaration; +
12 specification (calculation) of the price (cost); +
13 contract (agreement); +
14 amendment to the contract +
According to the Order FNS dated 29.06.2012 № ММВ-7-6/465@ , the
following 14 types of documents can be submitted to tax authorities in e-
form via telecommunication channels.

Appendix: Dispatching Logical Diagram
E-Invoice E-Invoice E-Invoice
Dispatch date
confirmation
Dispatch date
confirmation
Dispatch date
confirmation
Dispatch
notificationDispatch
notification
Dispatch
notification
Dispatch
notification
Receiving receiptReceiving receiptReceiving receipt
Dispatch
notification
Dispatch
notification
Dispatch date
confirmation
Dispatch date
confirmation
Correction
notification
Correction
notification
Correction
notification
Dispatch
notification
Dispatch
notification
Dispatch
notification
Supplier Provider Customer

ALPE consulting
CENTRAL OFFICE
Krasnoproletarskaya St., 16,
Bldg. 1, Entrance 3, Floor 4
127473, Moscow
P/F: +7 (495) 660-20-19
BRANCH OFFICE ST.PETERSBURG
Krasnogo Kursanta St., 25, lit. «В»,
«IT Park» BC, Office № 7
197110, St. Petersburg
P: +7 (812) 680-22-34
BRANCH OFFICE POVOLZHIE
M.Salimjanova St., 2V,
«Sakura» BC
420107, Kazan, Tatarstan
P: +7 (967) 365-3941
Stanislav Malyshev
Director of North-West Subdivision
stanislav.malyshev@alpeconsulting.com
Phone/Fax: +7 (812) 680-22-34
Mob.: +7 906 244 8723

ALPE Taxcom SAP Component. Legally Significant E-Documents from SAP ERP through Taxcom

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ALPE Taxcom SAP Component. Legally Significant E-Documents from SAP ERP through Taxcom