Audit Compliance and Secure Digital Document Control Software for Airlines. “Our vision of the connected aircraft software ecosystem unites all the participants in the journey, from airline management to regulators, from Ops Control to the flightcrew, from cabin crew to the passengers. We need to ensure that the right data is always available to the right people at the right time. “AeroDocs Airline Document Management System gives operators complete control over their digital documents. Control is a critical factor in a successful safety policy, and maintaining up-to-date records contributes greatly to successful safety audit outcomes.” - Niall O’Sullivan, Arconics CEO, 18/04/2016

1. Ensuring Safety with Secure Digital
Document Control Software for Airlines
AeroDocs Document Management System
WASS 2016, Dubai, UAE

2. The Arconics Vision
“Our vision of the connected aircraft software ecosystem unites all the participants in the
journey, from airline management to regulators, from Ops Control to the flightcrew, from
cabin crew to the passengers. We need to ensure that the right data is always available to
the right people at the right time.
“AeroDocs Airline Document Management System gives operators complete control over
their digital documents. Control is a critical factor in a successful safety policy, and
maintaining up-to-date records contributes greatly to successful safety audit outcomes.”
- Niall O’Sullivan, Arconics CEO, 18/04/2016

3. About Arconics
Aviation-specific software developer. AeroDocs Airline Document Management System is
our flagship compliance product, used by some of the world’s leading airlines.
Our software helps to ensure Regulatory Compliance, assists with IATA IOSA Audits.

4. Aviation is a complex environment that is based on, and relies upon, coordination and
communication.
Despite rapid gains in technology, humans are ultimately responsible for ensuring the
success and safety of the aviation industry.
Aviation-specific software

5. How is compliance achieved?
Monitored by inspections and audits, compliance is achieved by connecting your
regulatory obligations to your business, by understanding the relationships between
processes, regulatory obligations, policies, procedures, risks and controls.
Whether it is an internal, regulatory or a mandatory audit, in order to achieve conformity
and compliance with Standards and Recommended Practices and/or Policies and
Procedures.
● Every required process must be documented.
● Every required process must be implemented.
This achieves Conformity and Compliance.

6. Quality Management: Document/Access/Records Control
Document control helps you ensure compliance with industry regulations and reinforce
quality management within your organisation.
● Document hierarchy.
● Document consistency and referencing.
● Document retention and amendment.
● Documentation standards.
● Distribution security and tracking.
● Correct information when required.
● Proof of records when required.

7. What’s the difference between SMS and quality management
systems (QMS)?
Where SMS focuses on safety, QMS focuses on the services and products of an organisation.
● SMS focuses on the safety aspects of the organization.
● QMS focuses on the services and products of the organisation.
● While QMS focuses on conformity, SMS focuses on hazards.
● Both non-conformities and hazards can impact safety.
● You cannot achieve an effective SMS without applying quality management
principles.

8. What is an SMS (safety management system)?
“A systematic approach to managing safety,
including the necessary organizational
structures, accountabilities, policies and
procedures”.
ICAO Doc. 9859
● Providers are responsible for establishing an SMS.
● States are responsible for the acceptance and oversight
for providers’ SMS.
ICAO Annex 19

9. SMS in accordance with ICAO Standards
Consistent implementation of safety management systems is essential. States require
that service providers and general aviation operators under their jurisdiction
implement SMS in accordance with ICAO Standards. Relevant service providers and
general aviation operators comply with applicable SMS regulations, as defined in their
national regulations.

10. AeroDocs has the capability to increase business value, streamline workflows
and simplify regulatory compliance, by making digital document control part
of your IT infrastructure.

11. Case Study
“We have worked with Arconics to deploy Crew Portal, Technical Publications
and Electronic Flight Bag solutions for over 5 years. They have always delivered
reliable, elegant applications that delight crew, administrators and
management and provided outstanding service and support.”
Paul Stanley | EFB Project Manager – Aer Lingus

12. ● Airline was taking first steps to digital cockpit.
● All airline stakeholders needed to be brought along on journey.
● Regulator needed to approve deployment of Arconics EFB, replacement of
paper manuals.
● We needed to work with a wide range of contributors, from airline IT dept
to 3rd party hardware suppliers.
Challenges

13. AeroDocs
Viewer
Paperless
Cockpit
Data Flow

14. “We have chosen Arconics AeroDocs as part of the solution for our A350 – our first
paperless cockpit. AeroDocs gives Flight Ops the reporting and compliance
management that we need. Arconics were able to enhance the product based on
our requirements. We have been delighted with Arconics and the software they
have delivered to us.”
- Mark Hoey, General Manager Operations, Cathay Pacific

15. “In seeking AeroDocs, our main aim was to develop an intuitive system that not
only provides information, but includes features that will also enhance our
operations and enable us to detect and address matters expediently. Qatar Airways
approaches its safety and security operations with longevity in mind; and building
technological enhancements is a primary focus in supporting the airline’s safety and
security processes as it consistently attains double-digit growth, year on year.”
- Ashish Jain, Senior Vice President, Qatar Airways Group Safety and Security
Nextgen AeroDocs is currently being deployed to Qatar Airways, to help maintain 100%
IOSA compliance, and to deliver documents across the mixed fleet of 164 aircraft.

16. www.arconics.com