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OFF-GRID ELECTRIC 
COMPANY 
THE LIONS GROUP
SALES AND MARKETING 
DEPARTMENT 
A meeting was held by members of the OGE 
sales and marketing department on 26th of 
November 2014, from 04:00pm-06:00pm at 
Rock Star conference room.
OBJECTIVES OF THE MEETING 
● To address customer complaints so as to 
ensure customers satisfaction. 
● To evaluate our business trend
Cont’.. 
● To decide on the approach which can be 
used to motivate our employees.
BACKGROUND/ MEETING SUMMARY 
By opening, the Chairperson gave a brief 
introduction of our current business trend and 
the feedback that has been given by field 
agents. New members of the department were 
also introduced. 
Different agenda for the meeting were 
highlighted.
Meeting Agenda: 
● Introduction and highlighting of the meeting 
objectives (Chairperson) 
● Discussion on different customers 
complaints(all members of the meeting) 
● Evaluation of our current business trend in 
the light of our market share and 
competition in the marketplace (all 
members)
ATTENDANTS 
1. Mr. Abraham B. Charles (Department head) 
2. Mr. Graham F. Maeda(Sales Manager) 
3. Mr. Adimu G. Myovela (Customer Care 
Representative) 
4. Miss. Reine Mngumi (Marketing Officer) 
5. Miss. Redenda Romanus (Quality Assurance 
Manager)
Outcomes: 
After the meeting we came up with the 
following suggestions to encounter such 
challenges: 
● To implement focus cost leadership 
strategy so as to ensure that we provide 
high quality service but a lowest cost as 
possible so as to increase our market share.
Outcomes cont’.. 
● Making sure that our customers are 
provided with training on how to use our 
systems and solar equipments. 
● We have also agreed to increase customer 
care personnel in our call center so that 
they can be able to service many of our 
customers.
Outcomes cont’.. 
● Using bonuses, trips to various recreational 
sites, praise, recognition and other 
incentives like salary increments for those 
who hit their targets. 
● Improving working conditions through 
transport and housing allowances, installing 
air conditioners at their working place.
Conclusion: 
We came into agreement after the meeting 
and each member was assigned a duty to 
ensure that all the agreed resolutions are put 
into action. 
● Mr Graham was assigned a responsibility of 
collaborating with the human resource 
manager to motivate employees by using 
the proposed strategies.
Cont’... 
● Miss. Redenda agreed to work with the 
production unit and provide a feedback on 
how we have managed to cut cost and 
produce at lower cost as per our goal. 
● We allocated the responsibility of solving 
the customer complaints in collaboration 
with the customer service department to 
Mr. Adimu.
Cont’.. 
We also agreed that critical steps should be 
taken for obtaining feedback through emails 
and oral presentations so as to get an insight 
on how we are striving to achieve our goals. 
Therefore the next meeting will be held on 
30th of December 2014 at the same venue to 
provide feedback and evaluate our strategies 
and achievements so far.
END OF OUR PRESENTATION

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Meeting Report

  • 1. OFF-GRID ELECTRIC COMPANY THE LIONS GROUP
  • 2. SALES AND MARKETING DEPARTMENT A meeting was held by members of the OGE sales and marketing department on 26th of November 2014, from 04:00pm-06:00pm at Rock Star conference room.
  • 3. OBJECTIVES OF THE MEETING ● To address customer complaints so as to ensure customers satisfaction. ● To evaluate our business trend
  • 4. Cont’.. ● To decide on the approach which can be used to motivate our employees.
  • 5. BACKGROUND/ MEETING SUMMARY By opening, the Chairperson gave a brief introduction of our current business trend and the feedback that has been given by field agents. New members of the department were also introduced. Different agenda for the meeting were highlighted.
  • 6. Meeting Agenda: ● Introduction and highlighting of the meeting objectives (Chairperson) ● Discussion on different customers complaints(all members of the meeting) ● Evaluation of our current business trend in the light of our market share and competition in the marketplace (all members)
  • 7. ATTENDANTS 1. Mr. Abraham B. Charles (Department head) 2. Mr. Graham F. Maeda(Sales Manager) 3. Mr. Adimu G. Myovela (Customer Care Representative) 4. Miss. Reine Mngumi (Marketing Officer) 5. Miss. Redenda Romanus (Quality Assurance Manager)
  • 8. Outcomes: After the meeting we came up with the following suggestions to encounter such challenges: ● To implement focus cost leadership strategy so as to ensure that we provide high quality service but a lowest cost as possible so as to increase our market share.
  • 9. Outcomes cont’.. ● Making sure that our customers are provided with training on how to use our systems and solar equipments. ● We have also agreed to increase customer care personnel in our call center so that they can be able to service many of our customers.
  • 10. Outcomes cont’.. ● Using bonuses, trips to various recreational sites, praise, recognition and other incentives like salary increments for those who hit their targets. ● Improving working conditions through transport and housing allowances, installing air conditioners at their working place.
  • 11. Conclusion: We came into agreement after the meeting and each member was assigned a duty to ensure that all the agreed resolutions are put into action. ● Mr Graham was assigned a responsibility of collaborating with the human resource manager to motivate employees by using the proposed strategies.
  • 12. Cont’... ● Miss. Redenda agreed to work with the production unit and provide a feedback on how we have managed to cut cost and produce at lower cost as per our goal. ● We allocated the responsibility of solving the customer complaints in collaboration with the customer service department to Mr. Adimu.
  • 13. Cont’.. We also agreed that critical steps should be taken for obtaining feedback through emails and oral presentations so as to get an insight on how we are striving to achieve our goals. Therefore the next meeting will be held on 30th of December 2014 at the same venue to provide feedback and evaluate our strategies and achievements so far.
  • 14. END OF OUR PRESENTATION