1) The document discusses planning an art exhibition room for a school festival. It considers the facilities, equipment, materials, and human resources needed. 2) The room would be classroom-sized and simply adapted to display paintings, pots, and sculptures. Health and safety considerations include only one exit. 3) Equipment like tables would be borrowed and a van hired to transport artwork. Volunteers would set up and move any heavy items.

1. Creative and Media: Level 2 Higher Diploma Unit 6: Festival
Level 2 Higher Diploma Creative and MediaUnit 1: Scene
6.2.3 Resources B
Student Book
pp 186–95
Considering the nature of your resources
Carry out an audit of the resources required for the setting up and running of your festival.
(You may wish to break into groups to complete this task; each group considering one of
the areas identified below and reporting back to the class.)
(Each individual have to consider a programme content in our festival including the facilities,
spaces, venues, equipment, materials etc and report back to the class)
Art Exhibition room
Your audit should consider:
1 Facilities, spaces and venues:
a) Consider the size and shape of each space you intend to use. – Box shape, classroom
size, excluding the chairs and tables it should be big enough for 30 people in the room.
b) Is it specialist space e.g. a theatre space or simply a ‘room’? – Simply a classroom
sized room.
c) How might the space be adapted for your use? – The paintings will be presented in
the sides and all around and the pots and sculptures will be in the middle of the
classroom on a table.
d) What health and safety issues need to be considered? (E.g. fire exits, maximum
room capacity.) – The only exit from the room is the way they enter the room so there
so fire exiting will not be really considered in that room as there is only one door out. The
maximum room capacity including all the artworks will fit in approximately 20-25 people.
2 Equipment:
a) Is all the equipment needed available or will you need to borrow or hire some
items? The artwork will be made by some of the people that might give their work in to
us, as the art team including me, will promote a ‘Call for submission’ poster. Also, we will
put some of our own artwork that we produced when we were doing our Creative and
Media Unit 3 coursework. We will also need to borrow the schools’ tables to display the
pots and sculptures. We also need to hire a van to bring the art work, pots and sculptures
to the venue.
b) Who will set up and/or operate the equipment? The volunteers will help set up the art
exhibition.
c) What health and safety issues need to be considered? (E.g. operation of machinery,
lifting or moving heavy equipment.) Moving the artwork that will be stored in boxes
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2. Unit 1: Scene Creative and Media: Level 2 Higher Diploma
Unit 1: Scene
and plastic bags will be quite heavy to carry around so trained people that are used to
carrying heavy objects will bring in the artworks in the art exhibition room.
3 Materials:
a) What is your budget for materials? Our overall budget for materials is £2000 for this
festival.
Diploma Level 2 Information Technology
b) How will you use your budget to best effect? By not needing to spend your budget at
all is the best way because you have money left. For the art exhibition room, we didn’t
have to use our budget at all because we didn’t have to. The artworks will be cost free
because people will submit their work and we will borrow some of the artworks from the
GCSE art students and also some of the artworks are our own. The trained people that
will carrying the heavy objects and the people that will be delivering the artwork from the
Harley Grove site to the College Terrace site are volunteers and they already work for the
school so we do not have to use our budget on them.
4 Human resources:
a) What are the strengths of the people on your team? We are the Creative and Media
Diploma team but we also separated ourselves in smaller groups for example my team is
the art team and we are responsible to make the posters, decoration, theme etc. Our
strengths are that we are all good at art and very creative. We are good at working as a
group/team.
b) How can you ensure that everybody understands their role and responsibilities in
the setting up and running of the festival? Everyone will already know their roles and
responsibilities but to be on the safe side, we planned that on the day of the festival
everyone will have to come in two hours earlier for preparation and setting everything up
and everyone will be told again what their responsibilities are to make sure they are
certain.
c) What specialist help from outside your team might you need to use? We will need
teachers and volunteers. Ben Cole is the communities and events manager in our school
so we definitely need to discuss all our plans with him.
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