5 S basics

1. What is 5S?
 5S is a workplace organization
technique
 It helps create and maintain the
efficiency and effectiveness of a work
area

2. What’s it for?
 It is a way to create:
 Cleaner work areas
 More organization
 Safer working conditions
 Less wasted time
 Efficient work processes and practices
 More available space

3. The Five S’s
 Sort – separating the needed from the not-
needed
 Set in order – a place for everything and
everything in its place, clean and ready to use
 Clean or Sweep – cleaning for inspection
 Standardize – developing common methods
for consistency
 Sustain – holding the gains and improving

4. The First S - Sort
Separating the Needed from the Not-
Needed
 Eliminate not-needed items and perform
an initial cleaning
 Establish criteria/handling of items
 Identify not-needed items
 Move not-needed items to holding area
 Conduct a white-elephant sale
 Conduct an initial cleaning

5. The Second S – Set in order
A place for everything and everything in
its place, clean and ready to use
 Arrange workplace for safety and efficiency
 Determine location for each item
 Outline locations and zones
 Develop shadow boards, label items
 Document layout, equipment, tools

6. The Third S –Clean
Cleaning for Inspection
 Perform daily cleaning and inspection
to understand work conditions
 Identify points to check for performance
 Determine acceptable performance
 Determine visual indicators/controls
 Mark equipment/controls
 Conduct daily cleaning/inspections

7. The Fourth S - Standardize
Developing Common Methods for
Consistency
 Make abnormal conditions noticeable
 Document agreements and checks
 Establish/document standard methods
across similar work areas
 Document new standard methods

8. The Fifth S - Sustaining
Holding the Gains and Improving
 Maintain the gains from other 5S
activities and improve
 Determine 5S Level of Achievement
 Perform routine checks
 Analyze results of routine checks
 Measure progress and plan for
continuous improvement

9. Getting Started
 Planning – launches your 5S activity
 Evaluating – tells you what you need
to do
 Preparing – gets you ready for
implementation

10. Planning
 Assemble a 5S Lead team
 Define the work area 5S boundaries
 Assign work group members to their 5S areas
 Install a 5S communication board
 Determine 5S targets, activities, and schedule
 Review/finalize plans with work group and
site leadership

11. 5S Boundaries
Area 1
Area 2
Area 3
Area 4
Team 1
Team 3
Team 2
Team 4

12. Five S Communication Board
Levels
of
Achievement
Five S
Team
Members
Five S
Boundaries
Five S
Routine
Checklist
Five S
Routine
Checklist
Five S
Implementation
Plan
Five S
Implementation
Plan
Photos Photos
Current
Situation After Five S

13. Evaluating Your Initial Situation
 Prepare to take work area photos
 Take work area photos
 Evaluate current 5S Level of
Achievement

14. LITMUS TEST FOR 5S
 30 SECOND RULE
 ONE MUST LOCATE THE ITEM WITH IN
30 SECOND IF 5S IS PROPERLY
IMPLEMENTED
 ALSO APPLIES TO THE ELECTRONIC
RECORDS RETRIEVAL