"5 Ways Enhance SharePoint Site Usability" for SPS NYC

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The document outlines a presentation on enhancing SharePoint site usability. The presentation objectives are to customize site components to meet user needs, modify navigation to follow a three-click rule, maximize views to replicate folder hierarchies, define relevant metadata for better search results, and simplify tools and menus. The presentation then details five ways to enhance usability: 1) Minimize unnecessary site components, 2) Update navigation, 3) Emulate network file shares, 4) Embed additional metadata, and 5) Provide self-help resources for common tasks. It concludes by taking questions from the audience.

Technology

5 Ways to Enhance
SharePoint Site Usability

Dux Raymond Sy, PMP
Innovative-e

Microsoft New York City
February 21, 2009
4.00 pm – 5.15 pm

Presentation Objectives
  After completing this presentation, you will be able to
  Identify and customize site components to meet the
user community's collaboration needs
  Modify SharePoint site navigation to satisfy
web usability's three click rule
  Maximize custom views to replicate network share
folder hierarchy
  Define relevant metadata to deliver better search
results
  Simplify site tools and menu options

Dux Raymond Sy, PMP
  Managing Partner, Innovative-E, Inc.

  Contract Author & Instructor, Learning Tree
International

  Author, “SharePoint for Project Management”
by O’Reilly Media

  For more information, connect with Dux

  E-Mail: dux.sy@innovative-e.com

  LinkedIn: LinkedIn.com/in/meetdux

  Blog: Meetdux.com

  Twitter: @meetdux

Agenda
  What’s Wrong with OOB SharePoint?

  5 Ways to Enhance SharePoint Site Usability

  Questions and Answers

Agenda
  Why SharePoint?

  5 Ways to Enhance SharePoint Site Usability

  Questions and Answers

#1 Minimize Site Components
  Less is more

  Common information requirements
  Document library
  Calendar
  Contacts

#2 Update Site Navigation
  Three ways to provide site navigation
  Top link bar
  Quick Launch
  Links Web Part

  Global navigation vs Local navigation

#3 Emulate the Network Share
  Move the folder hierarchy to a Document Library?

  Replicate the experience NOT the hierarchical structure
  Custom columns
  Custom Views
  Quick Launch

#4 Embed Additional Meta Data
  Information should be relevant
  Benefits search

  Create custom columns
  Make it required

#5 Provide Self-Help
  Not all users will get formal training

  Create a self-help section for common site tasks like:
  How to post calendar events
  How to upload a file
  How to move files with explorer view

  Self-help can be in various forms
  Powerpoint slides
  Video snippets
  Custom lists

Download this presentation @
meetdux.com/resources

Thank You!
Innovative-e

Microsoft New York City
February 21, 2009
4.00 pm – 5.15 pm

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"5 Ways Enhance SharePoint Site Usability" for SPS NYC

1. 5 Ways to Enhance SharePoint Site Usability Dux Raymond Sy, PMP Innovative-e Microsoft New York City February 21, 2009 4.00 pm – 5.15 pm

2. Presentation Objectives   After completing this presentation, you will be able to   Identify and customize site components to meet the user community's collaboration needs   Modify SharePoint site navigation to satisfy web usability's three click rule   Maximize custom views to replicate network share folder hierarchy   Define relevant metadata to deliver better search results   Simplify site tools and menu options

3. Dux Raymond Sy, PMP   Managing Partner, Innovative-E, Inc.   Contract Author & Instructor, Learning Tree International   Author, “SharePoint for Project Management” by O’Reilly Media   For more information, connect with Dux   E-Mail: dux.sy@innovative-e.com   LinkedIn: LinkedIn.com/in/meetdux   Blog: Meetdux.com   Twitter: @meetdux

4. Agenda   What’s Wrong with OOB SharePoint?   5 Ways to Enhance SharePoint Site Usability   Questions and Answers

6. Agenda   Why SharePoint?   5 Ways to Enhance SharePoint Site Usability   Questions and Answers

7. #1 Minimize Site Components   Less is more   Common information requirements   Document library   Calendar   Contacts

8. Example: Clarifying Requirements

9. #2 Update Site Navigation   Three ways to provide site navigation   Top link bar   Quick Launch   Links Web Part   Global navigation vs Local navigation

10. #3 Emulate the Network Share   Move the folder hierarchy to a Document Library?   Replicate the experience NOT the hierarchical structure   Custom columns   Custom Views   Quick Launch

11. #4 Embed Additional Meta Data   Information should be relevant   Benefits search   Create custom columns   Make it required

12. #5 Provide Self-Help   Not all users will get formal training   Create a self-help section for common site tasks like:   How to post calendar events   How to upload a file   How to move files with explorer view   Self-help can be in various forms   Powerpoint slides   Video snippets   Custom lists

13. Agenda   Why SharePoint?   5 Ways to Enhance SharePoint Site Usability   Questions and Answers

14. Questions?

15. Download this presentation @ meetdux.com/resources Thank You! Innovative-e Microsoft New York City February 21, 2009 4.00 pm – 5.15 pm

"5 Ways Enhance SharePoint Site Usability" for SPS NYC

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