The document discusses the challenges of inconsistent information governance using manual classification by end-users. It notes the top challenges facing records management according to surveys are inconsistent classification, low user adoption, and integration with other systems. The document advocates for an open approach to information governance using standards, processes, and flexible cloud solutions to more effectively manage permanent and temporary electronic records at large volumes and across many staff. This open approach aims to simplify governance without creating additional burdens.

1. An Open Approach to
Information Governance
Laurence Hart
Content Management Strategist, Alfresco
Twitter: @piewords

2. Inconsistent classification by end-users – 56%
- Forrester Research And ARMA International
Records Management Online Survey, Q3 2013
Low User Adoption – 54%
Integration with other Systems – 57%
Top Records Management Challenges

3. Lots of Pressure
2016 – Manage all email records electronically
2019 – Manage permanent electronic
records electronically

4. It is very difficult to get consistent
compliance using this approach because of
the reliance on end user action. The
approach does not scale up to large
volumes of records or staff, risking failure to
effectively manage both permanent and
temporary electronic records.
-NARA on manual management
of electronic records

5. Ever Expanding Content
* 2012 IDC Digital Universe Study

6. Growing Complexity

7. Core Needs are Simple
Born Lives Decays Dies
Find
Share
Re-use

8. We Need to Keep the Smarts

9. Open Approach
Standards
Process
Source

10. Open is Flexibility

11. Making the Cloud Flexible

12. Remember
• Cloud is an option for more than email
• Open is about flexibility
• Simplify Information Governance
• Goal is efficiency, not creating a burden

13. Thank You