SlideShare a Scribd company logo
Site Host
Orientation
Tour Update
• 35 sites
• 12 Sustainability Stops
• 60+ volunteers
• Brand new website
• Sponsored Facebook campaign
• TV ads on public access channels & PSA
• Radio ads on KOMO, KUOW, and KKNW
Tour Update
• Print ads in Seattle Weekly, Natural
Awakenings, and more to come
• Articles in Yes! Magazine, New York Times, Blue
City Monthly, Ballard News Tribune, Natural
Awakenings, and many more
• Direct-mailed postcard
• Professional poster-hanging
campaign
Tour Update
• Paid Google search campaign
• Partner organization promotions with Habitat
for Humanity, Kenmore City Hall, Feet First,
Chinook Book, and more
Outdoor Signs
• 4 directional signs per site
• 1 “here” sign per site
• Must return to drop-off location within 2 weeks
Programs
• 20 per site
• Volunteer site greeter to distribute as needed
Booties
• 10 per site
• Volunteer site greeter to distribute
• Tell your greeter what shoe policy is
• Also post sign with shoe policy at entry
• Leave booties here if shoes allowed
• Bench for removing shoes
• Return unused to drop-off location
Wristbands
• 50-75 per site
• Volunteer site greeter to distribute
• Shows if guest has signed waiver
• Return extras to drop-off location
Built Green Pens
• 4 per site
• Volunteer site greeter to use
Waiver Sheets
• 4 double-sided sheets per site
• Volunteer site greeter to use for signing in
guests
• All guests must sign or display wristband
• Protects everyone involved, including you
• Call organizers if running low
Nametags
• 1 sheet per site
• For volunteers, staff, and homeowners
• Include your role on nametag
• Required so that visitors can identify you
Features Signage
• Variable number per site
• Must use official tour template
• Enter & Exit signs a must
• DIY package available
• If you want to print additional signs
• If you didn’t get sign order in on time
Quick-Start Guide for Site Hosts
• Contents list of your bag
• Check contents tonight
• Includes day-of-event contact info
• Contact Eric with questions
Volunteer Guidelines
• Contact Chris Caster with volunteer questions
• Volunteer greeters will get these prior to event
• Give to greeter in case they forget anything
Coupon Packets
• 40 per site
• Greeter will give to guests who sign waiver
• Includes messages and coupons from sponsors
• Includes info about NWEBG & Built Green
Clipboard
• 1 per site
• Greeter will use for waiver form
• Return to drop-off location
Chinook Book Mobile Packs
• 6 per site
• Greeter will give to first 5 visitors
• 1 reserved for you
Green Pages
• 10 per site
• Greeter will give to visitors who sign waiver,
while supplies last
• Published by the NW EcoBuilding Guild
• Info about next edition in your bag
Volunteers
• You will have 2 volunteers
• 10:45 am – 2:00 pm
• 1:45 pm – 5:00 pm
• Try to meet them tonight
• Contact prior to tour
• Be sure to thank them for helping at your site
Volunteers
• Give them the relevant items when they arrive
• Tour programs (Natural Awakenings)
• Booties
• Wristbands
• Pens
• Waiver sheets
• Clipboards
• Chinook Book packs
• Green Pages
Volunteers
• Tell them about your site
• Who’s there from your team
• Notable site features (give mini tour to volunteer)
• Where to send arriving visitors
• Bathroom and shoe policy
• Remind them to count visitors and record on
waiver sheet
Tips for Site Hosts
• Find a safe place for pets
• Lights on
• Use official tour signs only
• Think about interacting with
visitors
• Position your team
• Self-guided tour or not
Tips for Site Hosts
• Visitors with kids
• Stroller policy
• Area with crayons and activities
• Shoes
• Welcome mat at front door
• Bench for removing shoes
• Use signs and strategic furniture placement to
block off-limits areas
Tips for Site Hosts
• Waiver mandatory
• Filling in email address is optional
• Encourage sharing email so we can send
post-tour survey
• Chance to win visitors’ choice award
• Put someone at door if greeter takes a break
• Invite guests to join the Guild or Built Green
• Only allow entrance through one door
Tips for Site Hosts
• Style of communication
• Goal of tour is to educate
• OK to give business card or company
materials
• No hard sell
• Do not ask if visitor is in market for a house
or remodel
Tips for Site Hosts
• Before the tour
• Clean house thoroughly
• Place outdoor signs at intersections and in
front of house early Saturday morning
• Hang site features signs the night before
• Check house for obstructions and dangers
Tips for Site Hosts
• After the tour
• Collect outdoor signs
• Return to drop-off locations:
• Outdoor signs and wire stakes
• Clipboards and signed waivers
• Unused booties and wristbands
• Coupon packs
Your Obligations
• Open and properly staffed 11am - 5 pm.
• You must be present during the tour.
• Homeowners also welcome.
• Volunteer site greeters may help, but you are
responsible for getting the waiver signed by all.
• You must place outdoor signs.
• You are responsible for all cleaning.
Your Obligations
• Official site features signs required.
• You are responsible for safety and security of all.
• Remove or cordon off potential hazards.
• You must ensure that every guest arriving at
your site without a tour wristband signs the
waiver sheet.
Help Publicize the Tour
• Like the tour on Facebook
• Invite friends to like the tour
• Email and call your contacts about tour
• Hang posters around your site
• Add your site address
• Distribute postcards
• Ask friends to volunteer as site greeters
• Visit nwgreenhometour.org for more ideas
Important Dates
• April 26
• 11am – 5pm: NW Green Home Tour
• 6pm – late: After party at Salmon Bay
Community Lending.
• May 7
• Tour celebration and awards at Hale’s
Palladium
• Awards for most visitors and highest
visitor rating
Thanks to Our Sponsors
Thanks for Tonight’s Event
• Kristen Kosidowski, caterer
• Ann Shi for donating space
• Jenny Heins, Kim Mulligan, and Eva Otto for
planning and prep work
• Chris Caster, volunteer coordinator
• Sarah Ealey for procuring supplies
• Derek Price, photographer
• Our bag-stuffing team: Julie Finstad, Chris
Landingin, Ashley Hankins, Eva Otto, Kim
Mulligan, and Jenny Heins
In-Kind Food & Other Donations
• A.C.M.A. Mission Orchards
• Alm Hill Gardens
• Ballard Market
• Equal Exchange Espresso
• Eric Kocaja
• Esther Handy
• Evergreen Escapes
• Firefly Kitchens
• Jenny Heins
• Julia Field
• Lauren Ziemski
• Loki Fish Co.
• Maritime Pacific Brewing Co.
• Nash's Organic Produce
• Safeway Greenwood
• Seattle Cider Co.
• Seattle Urban Farm Co.
• Skagit River Ranch
• Stack House Apartments
• Tall Grass Bakery
Contact Info
Eric Thomas (Co-Organizer)
646-260-3734 | sites@nwgreenhometour.org
Jenny Heins (Co-Organizer)
206-384-0053 | sponsors@nwgreenhometour.org
Chris Caster (Volunteer Coordinator)
206-972-7352 | chriscaster@comcast.net
Kim Mulligan (Committee Chair)
206-579-9066 | kim@cooperjacobs.com
NWGreenHomeTour.org
Thank You!
We appreciate your efforts, support, and cooperation.

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2014 NW Green Home Tour Site Host Orientation

  • 1.
  • 3. Tour Update • 35 sites • 12 Sustainability Stops • 60+ volunteers • Brand new website • Sponsored Facebook campaign • TV ads on public access channels & PSA • Radio ads on KOMO, KUOW, and KKNW
  • 4. Tour Update • Print ads in Seattle Weekly, Natural Awakenings, and more to come • Articles in Yes! Magazine, New York Times, Blue City Monthly, Ballard News Tribune, Natural Awakenings, and many more • Direct-mailed postcard • Professional poster-hanging campaign
  • 5. Tour Update • Paid Google search campaign • Partner organization promotions with Habitat for Humanity, Kenmore City Hall, Feet First, Chinook Book, and more
  • 6. Outdoor Signs • 4 directional signs per site • 1 “here” sign per site • Must return to drop-off location within 2 weeks
  • 7. Programs • 20 per site • Volunteer site greeter to distribute as needed
  • 8. Booties • 10 per site • Volunteer site greeter to distribute • Tell your greeter what shoe policy is • Also post sign with shoe policy at entry • Leave booties here if shoes allowed • Bench for removing shoes • Return unused to drop-off location
  • 9. Wristbands • 50-75 per site • Volunteer site greeter to distribute • Shows if guest has signed waiver • Return extras to drop-off location
  • 10. Built Green Pens • 4 per site • Volunteer site greeter to use
  • 11. Waiver Sheets • 4 double-sided sheets per site • Volunteer site greeter to use for signing in guests • All guests must sign or display wristband • Protects everyone involved, including you • Call organizers if running low
  • 12. Nametags • 1 sheet per site • For volunteers, staff, and homeowners • Include your role on nametag • Required so that visitors can identify you
  • 13. Features Signage • Variable number per site • Must use official tour template • Enter & Exit signs a must • DIY package available • If you want to print additional signs • If you didn’t get sign order in on time
  • 14. Quick-Start Guide for Site Hosts • Contents list of your bag • Check contents tonight • Includes day-of-event contact info • Contact Eric with questions
  • 15. Volunteer Guidelines • Contact Chris Caster with volunteer questions • Volunteer greeters will get these prior to event • Give to greeter in case they forget anything
  • 16. Coupon Packets • 40 per site • Greeter will give to guests who sign waiver • Includes messages and coupons from sponsors • Includes info about NWEBG & Built Green
  • 17. Clipboard • 1 per site • Greeter will use for waiver form • Return to drop-off location
  • 18. Chinook Book Mobile Packs • 6 per site • Greeter will give to first 5 visitors • 1 reserved for you
  • 19. Green Pages • 10 per site • Greeter will give to visitors who sign waiver, while supplies last • Published by the NW EcoBuilding Guild • Info about next edition in your bag
  • 20. Volunteers • You will have 2 volunteers • 10:45 am – 2:00 pm • 1:45 pm – 5:00 pm • Try to meet them tonight • Contact prior to tour • Be sure to thank them for helping at your site
  • 21. Volunteers • Give them the relevant items when they arrive • Tour programs (Natural Awakenings) • Booties • Wristbands • Pens • Waiver sheets • Clipboards • Chinook Book packs • Green Pages
  • 22. Volunteers • Tell them about your site • Who’s there from your team • Notable site features (give mini tour to volunteer) • Where to send arriving visitors • Bathroom and shoe policy • Remind them to count visitors and record on waiver sheet
  • 23. Tips for Site Hosts • Find a safe place for pets • Lights on • Use official tour signs only • Think about interacting with visitors • Position your team • Self-guided tour or not
  • 24. Tips for Site Hosts • Visitors with kids • Stroller policy • Area with crayons and activities • Shoes • Welcome mat at front door • Bench for removing shoes • Use signs and strategic furniture placement to block off-limits areas
  • 25. Tips for Site Hosts • Waiver mandatory • Filling in email address is optional • Encourage sharing email so we can send post-tour survey • Chance to win visitors’ choice award • Put someone at door if greeter takes a break • Invite guests to join the Guild or Built Green • Only allow entrance through one door
  • 26. Tips for Site Hosts • Style of communication • Goal of tour is to educate • OK to give business card or company materials • No hard sell • Do not ask if visitor is in market for a house or remodel
  • 27. Tips for Site Hosts • Before the tour • Clean house thoroughly • Place outdoor signs at intersections and in front of house early Saturday morning • Hang site features signs the night before • Check house for obstructions and dangers
  • 28. Tips for Site Hosts • After the tour • Collect outdoor signs • Return to drop-off locations: • Outdoor signs and wire stakes • Clipboards and signed waivers • Unused booties and wristbands • Coupon packs
  • 29. Your Obligations • Open and properly staffed 11am - 5 pm. • You must be present during the tour. • Homeowners also welcome. • Volunteer site greeters may help, but you are responsible for getting the waiver signed by all. • You must place outdoor signs. • You are responsible for all cleaning.
  • 30. Your Obligations • Official site features signs required. • You are responsible for safety and security of all. • Remove or cordon off potential hazards. • You must ensure that every guest arriving at your site without a tour wristband signs the waiver sheet.
  • 31. Help Publicize the Tour • Like the tour on Facebook • Invite friends to like the tour • Email and call your contacts about tour • Hang posters around your site • Add your site address • Distribute postcards • Ask friends to volunteer as site greeters • Visit nwgreenhometour.org for more ideas
  • 32. Important Dates • April 26 • 11am – 5pm: NW Green Home Tour • 6pm – late: After party at Salmon Bay Community Lending. • May 7 • Tour celebration and awards at Hale’s Palladium • Awards for most visitors and highest visitor rating
  • 33. Thanks to Our Sponsors
  • 34. Thanks for Tonight’s Event • Kristen Kosidowski, caterer • Ann Shi for donating space • Jenny Heins, Kim Mulligan, and Eva Otto for planning and prep work • Chris Caster, volunteer coordinator • Sarah Ealey for procuring supplies • Derek Price, photographer • Our bag-stuffing team: Julie Finstad, Chris Landingin, Ashley Hankins, Eva Otto, Kim Mulligan, and Jenny Heins
  • 35. In-Kind Food & Other Donations • A.C.M.A. Mission Orchards • Alm Hill Gardens • Ballard Market • Equal Exchange Espresso • Eric Kocaja • Esther Handy • Evergreen Escapes • Firefly Kitchens • Jenny Heins • Julia Field • Lauren Ziemski • Loki Fish Co. • Maritime Pacific Brewing Co. • Nash's Organic Produce • Safeway Greenwood • Seattle Cider Co. • Seattle Urban Farm Co. • Skagit River Ranch • Stack House Apartments • Tall Grass Bakery
  • 36. Contact Info Eric Thomas (Co-Organizer) 646-260-3734 | sites@nwgreenhometour.org Jenny Heins (Co-Organizer) 206-384-0053 | sponsors@nwgreenhometour.org Chris Caster (Volunteer Coordinator) 206-972-7352 | chriscaster@comcast.net Kim Mulligan (Committee Chair) 206-579-9066 | kim@cooperjacobs.com NWGreenHomeTour.org
  • 37. Thank You! We appreciate your efforts, support, and cooperation.