2011 bia agm presentation
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2011 Downtown Brantford BIA AGM Annual Report & Budget
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2011 bia agm presentation
- 1. 2011 Annual General Meeting Thursday, January 5, 2012 Laurier Brantford
- 2. Agenda 1. Welcome and Introductions 2. 2012 Proposed Budget & Levy 3. 2011 Downtown Brantford BIA Annual Report 4. BIA Expansion Project Kay Matthews, OBIAA 5. General Discussion on Downtown Brantford 6. Thank you & Awards 1. Holiday Windows 2. Downtown Champion of Year 7. Reception
- 3. 2011 Downtown Brantford BIA Board of Management David Prang – Chair Councillor Dave Neumann (Ward 5) Keri Korfmann - Treasurer Councillor John Utley (Ward 2) J. Paul Graci –Vice Chair (until Nov) Alternate: Larry Kings (Ward 1) Sam Di Fronzo – Vice Chair (Dec) Ex-officio: Mayor Chris Friel Darren McCormack – Secretary Paisley MacKenzie - Economic Development Cathy Oden Mark Gladysz - Planning Dwight Rose Jen Middleton - Community Events Ryan Brooks Paula Thomlison - Brantford Public Library Bill Keighley Sgt.Chuck Wheeler, Brantford Police Services - BEAT Becca Vandekemp (Leaders on Board) UNIT Annette Fitch – BIA Program Manager
- 4. What is the Purpose of a BIA? •to revitalize and maintain a dynamic local neighbourhood •to promote the area as a business or shopping destination.
- 5. Vision Statement To advocate for members of a thriving Downtown Brantford, as a destination that typifies all that is excellent in an urban environment; a safe, fun, and economically successful community; with dense commercial, residential, and cultural activity.
- 6. Mission Statement Intensify the commercial and cultural activity of Downtown Brantford, enhance public safety and promote Brantford’s unique character and heritage.
- 7. Highlights Support for add’l PT staff for outreach Events, Communications, & Marketing Banners and Decorations Leveraged Funds
- 8. 2011 Downtown Brantford Business Improvement Area Annual Report
- 9. 2012 Proposed Budget and Levy
- 10. 2011 Initiatives Strategic Plan Implementation Update Marketing Committee Façade Grants Program Golden Broom Award: Freedom House City Church Downtown Market Analysis and BR&E Action Plan BR& E Strategic Actions
- 20. Events in Harmony Square •The 4th Annual Brantford International Jazz Festival •Movies in the Square •Weekly Friday Night Concert Series •Scare in the Square #4 •Annual Telephone City Car Show •Chilly Willy Cook-off •Frosty Fest •Word in the Square –Literacy Council/BPL •Dancing Under the Stars
- 21. Other Great Events and Festivals •Downtown Jazz Monthly Concert Series •Tunes in the Park •Brantford Blues Festival •The JCI Santa Claus Parade and Parade After Party •Small Business Week •Doors Open Brant •Earth Hour •Tourism – Shining Stars Awards (Sanderson Centre) •Brantford Film Festival •Living Nativity Show
- 22. Marketing Committee - extremely successful - initiate new ideas - receive and analyze all requests for sponsorship - new forms and accountability - good debate and discussion
- 23. Marketing Committee Event Kiosk Operation Lift Window Logos Directory Reprint Merchandise Certificates
- 24. Advocacy •Lobbied council in support of Two Way Traffic •Special Projects: $15 000 over two years for Streetscape Design Plan •Municipal Cultural Plan Sub-Advisory Committee •Heritage Conservation District survey and motion •Parking (several initiatives) •Community Safety Forum •Victoria Park Clinic
- 25. External Committees •Town and Gown Committee (Annette) •Downtown Action Committee (Annette, Dave) •Downtown Signage Sub-Committee (Annette) •Heritage Committee (Cathy, Darren) •Sanderson Board of Management (Paula, Dwight) •Downtown Performance Grants Program Advisory Committee (Chair – Dave, Annette)
- 26. External Committees •Economic Development Advisory Committee (Keri, John, Sam, Ryan) •Tourism Advisory Committee (Keri) •Brantford Cultural Advisory Committee (Annette) •Small Business Week Organizing Committee (Annette) •Transit Liaison Committee (unofficially Dave) •Walkability Task Force (Annette)
- 27. Conferences & Workshops •2011 OBIAA National Conference •Mayors' State of the Communities Address •Town and Gown Tour •Heritage Committee Speaker Event •Grant Writing Workshop – Annette •Hosted Town of Richmond Hill
- 28. Memberships •Town and Gown Association of Ontario •on behalf of the City & Laurier Brantford •Ontario Business Improvement Area Association •Chamber of Commerce Brantford/Brant
- 30. Strategic Plan 2009-2014 Intensification of Commercial Activity A Clean & Safe Downtown Environment A Vibrant Cultural Presence Achieved through: Managing Change Facilitating Growth Engaging our Membership
- 31. Manage Change Southside of Colborne Infrastructure Upgrades Post-Secondary Impact Business Retention and Expansion Expansion of BIA Boundary Membership Engagement Review of Policies and Procedures
- 32. Facilitate Growth Investment in staff and operational efficiencies Infrastructure Upgrades Review of Policies DBBIA Expansion Board Recruitment and Retention
- 33. Engage the Membership Board recruitment and retention Business Retention and Expansion: Strategic Actions (5) Surveys Expansion of BIA Boundary Newsletters & Email Blasts Welcome Package for New Members
- 34. Summary of key issues for 2012 Road Closures Policy Review Infrastructure Renewal Heritage Conservation District Official Plan Amendment Economic Development & Retention Transit Terminal DBBIA Boundary Expansion
- 35. 2010-2012 BIA Expansion Project Terms of Reference -examine expansion of the BIA membership, inclusive of geographic boundaries and membership categories. -responding to the Urban Growth Area boundaries which are now the new Downtown. -unify Brant’s Crossing with Downtown CIP area as the new Downtown -Legitimize Brant’s Crossing merchants in downtown programming and promotion. -Integrate Waterfront Master Plan policy recommendations into BIA vision, and link Waterfront to BIA operations -Integrate OLG Casino through cross-promotion and long-term planning as recommended in Downtown Master Plan
- 37. 2010-2012 BIA Expansion Project Kay Matthews, OBIAA
- 39. 2011 Downtown 2010 Champion: John Bradford Champion of the Year -Constant presence -Positive influence -BIA engagement -stakeholder
- 40. Thank you!
- 41. REMEMBER…….. A BIA is only as successful as its members make it!
Editor's Notes
- Welcome and Introductions2012 Proposed Budget & Levy 2011 Downtown Brantford BIA Annual ReportBIA Expansion Project Kay Matthews, OBIAAGeneral Discussion on Downtown Brantford Thank you & Downtown Champion of Year – ChairReception
- Downtown Brantford BIA Board of ManagementDavid Prang – Chair Keri Korfmann - Treasurer J. Paul Graci –Vice Chair (until Nov)Sam Di Fronzo – Vice Chair (Dec)Darren McCormack – SecretaryCathy OdenDwight RoseRyan BrooksBill KeighleyBeccaVandekemp (Leaders on Board)Annette Fitch – BIA Program ManagerCouncillor Dave Neumann (Ward 5) Councillor John Utley (Ward 2)Alternate: Larry Kings (Ward 1) Ex-officio: Mayor Chris FrielPaisley MacKenzie - Economic DevelopmentMark Gladysz - PlanningJen Middleton - Community EventsPaula Thomlison - Brantford Public Library Sgt.Chuck Wheeler, Brantford Police Services - BEAT UNIT
- The Downtown Brantford BIA Downtown Brantford is a Dynamic Place to Live, Work, Play and Learn. We have moved as a community to a critical point in our revitalization efforts. The community is engaged in what is happening in Downtown Brantford, from many different viewpoints:HeritagePost-SecondaryPoliticalInfrastructureTaxpayersWalkabilityWaterfront/EnvironmentAthletics and RecreationSocial ServicesSo many eyes, ears, opinions and stakeholders are engaged in efforts to improve this community. The DBBIA lobbies, beautifies, promotes, develops networks, financially supports events and activities, advocates, plans, and communicates with its membership and within our community and with our partners and City Council. Our BIA Annual Report will outline the significant activities that the Board has undertaken, and link our planned activities in 2012 to our Strategic Plan, as it moves into its fourth year of implementation.
- Vision Statement:To advocate for members of a thriving Downtown Brantford, as a destination that typifies all that is excellent in an urban environment; a safe, fun, and economically successful community; with dense commercial, residential, and cultural activity.
- Mission Statement: Intensify the commercial and cultural activity of Downtown Brantford, enhance public safety and promote Brantford’s unique character and heritage.
- Events $13,500 Marketing $ 6,000 Website $ 2,000 Workshops/Networking $ 2,000 Communications $ 4,500
- 2011 InitiativesStrategic Plan Implementation UpdateMarketing CommitteeFaçade Grants Program – 97 Dalhousie, 95 Dalhousie, 251 Colborne, 53 DalhousieGolden Broom Award: Freedom House City Church at Shining Stars Tourism Awards NightDowntown Market Analysis and BR&E Action PlanSeveral Businesses Opened and Closed: Tops/Pantry CaféStir It UpHarmony GrillHamachi SushiHenry’sToonStedman Community BookstoreGolden GroundsTech ShopSophia’s Gluten FreeManifest YogaSacred Lotus YogaInsomnia
- As per the BIA Act, we are presenting the proposed Budget to the membership for questions and comments.After the AGM, it goes to Council for approval and implementation through the Levy.
- 2011 InitiativesStrategic Plan Implementation UpdateMarketing CommitteeFaçade Grants Program – 97 Dalhousie, 95 Dalhousie, 251 Colborne, 53 DalhousieGolden Broom Award: Freedom House City Church at Shining Stars Tourism Awards NightDowntown Market Analysis and BR&E Action Plan
- The BIA supported many events in Harmony Square this past year including:The 4th Annual Brantford International Jazz FestivalMovies in the SquareWeekly Friday Night Concert SeriesScare in the Square #4Annual Telephone City Car ShowChilly Willy Cook-offFrosty FestWord in the Square – Family Literacy Council/BPLDancing Under the Stars
- Other Great Events and FestivalsThe BIA also supported many other events this past year including:Downtown Jazz Monthly Concert SeriesTunes in the ParkBrantford Blues FestivalThe JCI Santa Claus Parade and Parade After PartySmall Business WeekDoors Open BrantChildren’s Theatre SeriesEarth HourTourism – Shining Stars Awards (Sanderson Centre)Brantford Film FestivalLiving Nativity Show
- Strong Sub-Committee - Drive process to critically evaluate community marketing opportunities - Develop new initiativesextremely successful- initiate new ideas- receive and analyze all requests for sponsorship- new forms and accountability - good debate and discussion
- Strong Sub-Committee - Drive process to critically evaluate community marketing opportunities - Develop new initiativesEvent Kiosk Operation Lift Window Logos Directory Reprint Merchandise Certificates
- AdvocacyLobbied council in support of Two Way Traffic Conversion, Class A Environmental Assessment ParticipationSpecial Projects: $15 000 over two years for Streetscape Design, possible RED funding applicationParkingInfrastructure Renewal TourCouncil Meetings when any Downtown items on AgendaOP AmendmentsVictoria Park Clinic:Recommended approach for BrantfordMedical Clinics are permitted in all of the main downtown commercial zones including C1, C2, C3 and C8-19. Letter of concern with a petition is coming from BIA to the Mayor and Council. A demand for rental space in St. Andrew’s Church will encourage church to end lease to Victoria Park Clinic. Clinic will need to then relocateLicensing provision - (thru Clerk’s department) similar to the conditions employed by the Town of Alliston for all methadone clinics. Vancouver charges up to $10,000 for a license. Zoning – amend definition of medical clinics to exclude methadone clinic in all commercial zones. Create new zoning use called “ Methadone Clinic or Dispensary”, which is distinct from clinics and does not include pharmacies. Add Medical Clinics (methadone clinic only) to light industrial zones. Site Plan approval will be a condition of meeting the other requirements of that zone. Consider creating OP policies for Methadone Clinics/Dispensary.
- The BIA works on various committees within the City of Brantford advocating on behalf of Downtown Businesses. The BIA has representation on the following committees:Town and Gown Committee (Annette)Downtown Action Committee (Annette, Dave)Downtown Signage Sub-Committee (Annette)Heritage Committee (Cathy)Sanderson Board of Management (Paula)Downtown Performance Grants Program Advisory Committee (Chair - Dave)
- Economic Development Advisory Committee (Keri, John, Sam, Ryan) Tourism Advisory Committee (Keri) Brantford Cultural Advisory Committee (Annette)Small Business Week Organizing Committee (Annette)Transit Liaison Committee (unofficially Dave)
- The BIA Board of Directors and Staff attended various conferences and workshops in 2011including:2011 Ontario Business Improvement Area Association National Conference “Triple Return on Investment of your BIA, Measuring the Investment, Innovation, and Impact of your BIA” London, ON, - Dave and Annette, conference reports completed.Mayors' State of the Communities Address, sponsored by the Chamber of Commerce – Several Board membersTown and Gown Tour – Laurier Waterloo, Kitchener, & Downtown Kitchener – Annette, Mark, DaveHeritage Committee Speaker Event: Dr. Robert Shipley, re: Heritage Conservation Districts (Dave and Annette)Grant Writing Workshop – AnnetteHosted Town of Richmond Hill (Planning, Dave)
- Town and Gown Association of Ontario (on behalf of City, LaurierBrantford)Ontario Business Improvement AssociationChamber of Commerce Brantford/Brant
- The Strategic Plan will be the constant base for our work, laying out themes as layers throughout our work.
- Identifies Three Broad Goals: 1) Intensification of Commercial Activity: Downtown Market Analysis and BR&E recommendation 2) A Clean and Safe Downtown Environment LB Safe Place program, Golden Broom Awards, Downtown Cleanup, DAC, Library/GRH Walkway 3) Vibrant Cultural Presence Arts Block, Harmony Square, Brant Cultural NetworkAchieved through: Managing Change Advocating for and communicating with members during SS Colborne Redevelopment Enhance perception of the Downtown within Brantford, Brant County, and the Region Advocate for and communicate with members during Infrastructure Upgrades on Colborne and Dalhousie, including advocacy for two-way traffic conversion Parking – Transit Terminal Facilitating Growth Enhance reality of the Downtown as a destination through the promotion of downtown public events Support efforts to increase residential density and diversity within core Engage post-secondary partners in mutually beneficial initiatives – hiring students Engaging the Membership Draft a Communications/Marketing Plan (and stick to it!) Conduct member surveys and collect customer service Create and distribute a regular newsletter and update/manage the DBBIA website. There are a dozen points of contact between our Strategic Plan and the Economic Development Strategy, and 4 key points of Strategic Action for the Business Retention and Expansion projectOther Long Term Goals: - marketing of Downtown as a distinct cultural destinationDiversify DBBIA revenues through strategic business decisions, grants, and fundraising Membership and volunteer recruitmentBeautification projectsExpansion of Levy Boundary
- Manage ChangeStrategic Plan ImplementationSouthside of Colborne Infrastructure Upgrades – Colborne & Dalhousie, Communication through DAC part of DMP implementation, monitoring Kitchener and other neighboursTwo-Way Conversion? Post-Secondary ImpactMembership Recruitment and RetentionBusiness Retention and ExpansionExpansion of BIA Boundary? - Membership Engagement (Communication Plan)Investment in staff and operational efficienciesBoard recruitment and retentionReview of Policies and Procedures
- Facilitate Growth- Investment in staff and operational efficiencies- Infrastructure Upgrades – Colborne & Dalhousie - Two-Way Conversion - Post-Secondary Impact - Membership Recruitment and Retention - Expansion of BIA Boundary -Business Retention and Expansion -Membership Engagement (Communication Plan) - Board recruitment and retention
- Engage the MembershipOver two dozen points of Contact during the year, including feet on the streetOver 750 Twitter Followers, over 1300 tweetsBoard recruitment and retentionBusiness Retention and Expansion:Strategic Actions (5)Feet on the Street SurveysExpansion of BIA BoundaryNewsletters & Email BlastsChamber InTouch ProfileWelcome Package for New Members
- Summary of some key issuesRoad Closures*Parking*Infrastructure Renewal*Heritage Conservation District*Official Plan Amendment*Economic Development & Retention*Transit TerminalMethadone ClinicPolicy ReviewOpportunities for BIAs – West Brant, King George Road, Brant Avenue, Erie AveBoundary Expansion
- We are approximately 40% of the way through the provincially approved Expansion process. So far we have:Established a Steering Committee and Terms of ReferenceCompleted informal consultation with City staff, interested businessesEstablished boundaries for ExpansionConsulted with existing membership July, 2011This is part 1 of Step 4. Public Meetings to include the Existing Membership and the Expansion AreaWe anticipate that at least one additional, topical Public meeting will be held, then move to:Letter Requesting EstablishmentStaff ReportPollingStaff Report/Report to CouncilApproval?AGM 2012Special AGM
- UGC Map
- Kay Matthews brings a background rich in experience with community economic development, local government, historical communities, communications and event coordination. Kay formerly served as the BIA Managers in Streetsville and Downtown Georgetown, serving both urban and rural communities. Other Community Development work includes Communications Director with the Mississauga Arts Council and the Mississauga Heritage Foundation and Event Manager for Carassauga – Mississauga’s Festival of Cultures and The Mississauga Santa Claus Parade as well as a volunteer for the Streetsville Founders’ Bread and Honey Festival. Kay works directly with Ontario’s BIAs to counsel and foster them as they implement the strategic plan(s) revitalize their respective communities. Kay strongly believes that “Historic downtowns have organically grown over the past two centuries and are the incubators of (small) business as well as a great economic driver for our Province. The innovative creation of the BIA model in the early 1970’s has now spread around the world and is a proven model of Economic Development and Community Revitalization.Kay spent over seven years volunteering on the Board of Directors of the Ontario BIA Association before joining the Board as their Executive Director in 2011.
- Window Contest.1st - Pauwells2nd - Just Like New3rd - Hamachi SushiDowntown Champion of the Year AwardThe Downtown Brantford Business Improvement Area is a not-for-profit organization representing more than 200 businesses and 150 properties in the heart of Brantford. Each year, the DBBIA Board of Management celebrates its achievements and lays out its plan for the year ahead at its Annual General Meeting, typically held in November. Each year, the BIA Executive awards the Downtown Champion of the Year to recognize dedication and commitment to developing community within the Downtown BIA. Past Award Winners:Keri Korfman, Tim Horton’s (Bus Terminal) 2009John Bradford, City Councillor, Ward Five, 2010 The BIA Executive considers nominations of individuals or community groups that: Have served on the Board for a minimum of one term (four years) OR;Has executed an event within the DBBIA boundary within the past calendar year OR;Has attended at least one Board meeting as a member of the public; AND Actively promotes Downtown Brantford as a live, work, play and/or learning destination.Successful Candidates will have demonstrated, over the past year: Excellence in Community RelationsA leadership role Cleanliness, Marketing, Representation, or Event ManagementA Positive Image of the downtownCurrent members of the Executive are not eligible for the Award. This includes:ChairVice-ChairPast-Chair SecretaryTreasurerProgram ManagerAnd the Winner is…..Dwight Rose, OK Tire and AutoDwight has been a long serving member of the DBBIA, having completed several years on the Board, and has recently re-joined this past year. He brings a valuable historic perspective, as well as multiple new ideas, such as recently initiating discussions around holiday and Christmas decorations and lighting. As an essential member of the Downtown Car Show, in memory of Brian Heap, Dwight has helped to bring several thousand people downtown over the years through this successful event, as well as through his successful business with his brother Keith at the corner of King and Dalhousie Streets.
- At this time I would like to announce my intention to step down as Chair after the 2012 AGM, to be held within the next 12 months. At that time I will have served as Chair for four years, over two different terms, and for a total of nine years on the Board. I intend to fulfill the role of past Chair, if desired, and complete my term as the Laurier representative for the remaining term of this Board through 2014. My professional obligations require more of my attention, and Laurier has developed to a point where there are other roles that may better fit the BIA Liaison position. Thank you for the opportunity to serve.
- Remember….a BIA is only as successful as its members make it!