4. Site/Venue Selection:
Site close to attendees’ residences, to reduce
travel
Choose venue that is a certified green facility
(such as LEED)
Highlight in your RFPs and choose venues
that employ green practices:
- energy efficiency
- water conservation
- air quality
- waste minimization
Choose a site that requires little additional
decoration: farm, botanical garden, etc.
6. Design, Décor & Production:
Design to include reusable decorations and
centerpieces
Use potted plants instead of cut flowers
Donate leftover flowers & decorations to
nearby nursing home, hospital, school or
homeless shelter
Collect and recycle nametags and lanyards
at conclusion of event
Encourage re-use and provide donation bins
for “goodie bags”; donate to a local charity
7. Provide optional print stations instead of handouts
For printed materials:
use recycled paper with vegetable-based inks
Move information to website
Provide a mobile app
8. More Production...
Use materials such as:
- bamboo
- recycled plastic
- seaweed
- organic cotton
- hemp
Choose vendors who accommodate green
practices
Train event staff in environmentally-friendly
practices
9. Transportation:
Arrange for and encourage mass-transit options
Partner with airlines to offer purchase of carbon
offset credits for impact of flights
Organize a Carpooling site for event participants
Choose lodging location within walking distance
of other activities
Employ biodiesel shuttle buses, hybrid vehicles
10. Catering & Restaurants:
Source local, organic and/or fair trade food and
beverage products
Water conservation:
- provide refillable bottles & water stations,
instead of bottled water
- don’t pre-fill water glasses
Use reusable or compostable serviceware;
recyleable packaging
Condiments presented in bulk instead of
individual packages
Donate leftover food to food shelves or shelters,
or compost it!
11. Communications &
Marketing:
Use evites and Web-based promotion
Online registration
Use digital signage wherever possible
Use email attachments instead of printed
mailings
Communicate green practices to engage
audiences and gain positive PR
