10 times better pm with kanban BestBrains

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"Project Manager"? Isn't that something Agile consultants have spent the last 10+ years trying to get rid off? Well they are still here and some of them are actually sensible people that do a damn good job under challenging circumstances. No matter if you are an old time micro managing PM or have caught the Agile wave and transitioned into a Product owner or Scrum Master role Kanban can help you shine! In this presentation we will focus on how Kanban can help you become a better PM and increase effectiveness, alignment and motivation with more predictable outcomes and increased customer value and satisfaction - even in situations where innovation is of the essence and Agile principles guide you to embrace change underway. Don't believe me? Well fortunately I have real data to prove the points. Since Kanban is principle based you can even keep centralizing control, work delegation and the belief that heavy upfront specification is the best way to work. Chances are that in time you will get tired of it and find that there are more effective ways of administering teams and projects but initially Kanban does not make any judgements as to the optimal way of work in your situation. Come along and be inspired, provoked and maybe even enlightened.

Business

AgileUpgrade
Become a 10 times better PM with Kanban
Jesp er Boeg
www.AgileUpgrade.com
agileupgrade@gmail.com
Twitter: J_Boeg

WHO AM I?
Twitter: @J_Boeg AgileUpgrade.com
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VP – Trifork Agile Excellence

Twitter: @J_Boeg AgileUpgrade.com
Team
4

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Personal
5

Maybe taking it too far?
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Agile Upgrade
! Reviews, Coaching and Training
Twitter: @J_Boeg AgileUpgrade.com
! Scrum
! Kanban
! Agile
! Lean
7

Twitter: @J_Boeg AgileUpgrade.com
Agenda
! Introduction and Agenda
! Project Management anti-patterns
! Kanban
! 13 ways Kanban helps you shine
! Limitations
! Q&A
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1,5 h. is quite a long time….
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WHO IS HERE?
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WHAT ARE YOU EXPECTING?
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Biased?
13

But Agile nirvana is the exception
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PROJECT MANAGEMENT ANTI-PATTERNS?
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HERE IS A FEW….
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Scope
17

Communicating it is dangerous
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Believing it is failure
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And even worse
Taken for granted
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Not prioritized
Calculated without wait time based on wishful thinking

Tracking on the wrong level
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More people!
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Ignoring facts
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Please let the team
finish overnight or
make somebody
else fail before us

Time for overtime
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Stop caring and get to work!
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Too many dependencies
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But we have velocity!
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Sorry
Backlog Specificatio
n
Sprint
Ready
Sprint
Backlog
Develop-ment
Test Demo QA Prod Accepted
28
Velocity measured
from here
Does not equal
preditability here

Pure administrative overhead
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I have no idea what we are
building but could you help
me with these numbers for
my status report?

But hey, we are like value focused...
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This is important, no this...
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KANBAN REMINDER
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There is not only one way
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Kanban is like water
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4 guiding principles
! Start with what you do now
! Agree to pursue evolutionary change
! Initially, respect current processes, roles,
responsibilities and job titles
! Encourage acts of leadership at all levels
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6 core practices
! Visualize
! Limit Work-in-Progress
! Manage Flow
! Make Policies Explicit
! Implement Feedback Loops
! Improve Collaboratively, evolve
experimentally
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KANBAN DOES NOT MANDATE:
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New roles
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New team structures
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Or new ceremonies
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WELL ALMOST: TWO CHANGES
ARE SOMETIMES NEEDED
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From stage gate development
Scope Spec Develop-ment
Review Test QA test Prod Live
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To incremental
Scope Spec Develop-ment
Review Test QA test Prod Live
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Visualizing what?
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From horisontal specs
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To vertical slices
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Spec
1
Spec
2

CAN YOU GET THERE?
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Sorry - there is no war J
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13 WAYS KANBAN MAKES YOU
SHINE
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1: Visualize the work
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2: Limiting WIP
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WIP Limits
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Backlog
(20)
UX/Design
(2)
Sprint
Ready
(200 pts)
Dev Ready
(5)
Develop-ment
(3)
Test
(2)
Demo
(Tuesday)
QA
(5)
Prod
(5)
Accepted
54
Velocity Number of items Cadence

Increasing flow and effectiveness
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Levels Work to Capacity
! You can never overload a Kanban pull
system!
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3: Alignment
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Exit policies

There is no free lunch
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4: Early feedback
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5: Easy identification of bottlenecks
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6: Progress insights
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And a lot of other insights
Arrival Rate
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WIP
Cycle Time
Velocity

7: Transparent prioritization
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8: Insightful data
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9: Less dependencies
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And easier handling of the remaining ones
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10: Easier resource allocation
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11: Predictability
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12: Probabilistic forecasting
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Time
Frequency
90 percent 99 percent

13: Focus on the right risk
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You have more capacity than you think!
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And you don’t even have to be an…
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You might not be ”Agile”
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But you could still be…
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Training/offerings
! Foundation/2 dages Certificeret Kanban Kursus
! 14-15 januar, Hørsholm og 4-5 februar, Aarhus
! Kanban er den direkte vej til bedre overblik
og mere spillerum i en travl hverdag.
! Tilbud: 2-for-1 ved tilmelding før 30. nov.
! Predictability made practical
! Hands on in-house workshop hvor vi går i dybden med
Lean estimering, tracking og rapportering
! Se mere på WWW.LKU.DK og
www.AgileUpgrade.com
Twitter: @J_Boeg AgileUpgrade.com
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How To Reach Me
! Jesper Boeg
! Mail: agileupgrade@gmail.com
! Mobile: +45 22 49 83 38
! Twitter: J_Boeg
Twitter: @J_Boeg AgileUpgrade.com
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THANKS!
Twitter: @J_Boeg AgileUpgrade.com
Pag
e 77

A central component of Kanban is to make invisible knowledge work visible. However, you will notice quite often that you very often cannot work, but are blocked. Waiting for the test environment, requirements unclear, or missing customer information are only a small part of blockages that prevent us from continuing to work. These blockages are in most cases not a singular event, but have a systemic cause. In other words, it is very unlikely that a blockage occurs only once in the history of a company. Normally the same blockage occurs again and again. What can one do about it? Jumping out of the window in despair would be a possible approach. Another idea would be to see the blockages for what they are: Treasures of improvements. In this session, we show you how to harvest these treasures and to improve sustainably your working system. In addition, we will present a model that shows with the help of a few simple number games, which blockages need to be removed to achieve the greatest possible leverage.

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