Time management involves effectively using one's time and prioritizing tasks. It means setting specific, measurable goals and determining which tasks should be done yourself, delegated to others, delayed, or deleted. Effective time management also requires the ability to say no and avoid interruptions. Organizing one's schedule and concentrating on one task at a time are important skills, as is celebrating accomplishments. Periodic planning and allowing flexibility are also key aspects of good time management.

1. Time Management Skills

3. Time management
◼ The ability to use one's time
effectively or productively is
called Time Mgt.

4. Define
◼ Time management is about more than just managing our
time; it is about managing ourselves in relation to time.
◼ It is about setting priorities and taking charge.
◼ It means changing habits or activities that cause us to
waste time.
◼ It means being willing to experiment with different
methods and ideas to enable you to find the best way to
make maximum use of time.

5. ◼ The term Time Management is a
misnomer. You cannot manage time;
you manage the events in your life in
relation to time. You may often wish
for more time but you only get 24
hours, 1,440 minutes or 86,400
seconds each day.

6. Benefits of time management
◼ Efficiency
◼ Successful
◼ Healthy living
◼ Confidence
◼ Determination
◼ Self analysis and
growth

7. Obstacles to effective time management
Unclear objectives
Disorganization
Inability to say “no”

8. Obstacles to effective time management
Interruptions
More interruptions
Periods of inactivity

9. Obstacles to effective time management
Too many things at once
Stress
All work and no play

10. What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome

11. Set goals
◼ Specific
◼ Measurable

12. ◼ Achievable
◼ Realistic
◼ Time-based
Set goals
•Specific
•Measurable

13. Prioritize
◼ Do
◼ Delegate
◼ Delay
◼ Delete

14. Prioritize

15. Prioritize
Do
◼ Determine from the list
the things you think are
most important to
accomplish, and are
things you should do
yourself.

16. Prioritize
Delegate
◼ A truly effective person understands that real
leaders do not try to accomplish everything
themselves and recognizes that some things are
better handled by others.
◼ Delegating not only frees up your time for other
things, it ensures that resources are used wisely
and that followers who want to help are
motivated and involved.

17. Prioritize
Delay
◼ Delay until another time – Some things
can wait. The danger is delaying too
many things until deadlines are near.
◼ The best policy here is to consider:
 when things are due,
 how long it will take to accomplish them,
and
 what your current workload will allow.

18. Prioritize
Delete
◼ – If you have set goals using the
guidelines we mentioned earlier,
you may recognize that some of
them are not achievable or
realistic, or that they are just not
important. A good leader knows
when to concentrate on the
important and eliminate the rest.

19. Organize

20. Learn when to say “NO”
• You can’t do
everything
• Don’t undertake
things you can’t
complete
• Remain consistent to
your goals

21. Use your waiting time
◼ On public transportation
◼ At the doctor’s office
◼ Waiting for your plane
◼ On hold
◼ When you are early

22. Concentrate on the task at hand
◼ Focus on your goal
◼ Tune out
interruptions

23. Celebrate your success

24. Time Management
24
Lets get Real..
How Well You Plan
1. Never 2. Seldom 3. Sometimes 4. Often 5. Always
How often do you plan in an effort to keep life from running
out of control?
1 2 3 4 5
Do you put daily plans on proper? 1 2 3 4 5
Do you allow flexibility in your plans? 1 2 3 4 5
How often do you accomplish all your plans for a given da
y?
1 2 3 4 5
How often do you plan time for what matters most to you? 1 2 3 4 5
How often is your daily plan destroyed by urgent interrupti
ons?
1 2 3 4 5

25. Time Management
25
Lets get Real..
How Well You Plan
Interpretation:
6-10: Terrible Planner
11-15: Below average
16-20: Average Planner
21-25: Above-average planner
26-30: Excellent planner