2. Gap Analysis can be simply defined as “The process
through which a project manager or senior management
of a company compares its actual performance to its
expected performance to determine whether company is
meeting expectations and using its resources (human &
financial) effectively. It basically answers the questions
"where is a company? It shows the company Current state
and "where do company want to be? It shows the
company target or future state. It is not only useful at the
beginning of a company project when developing
a Business Case but it is also helpful for a project
manager or company to identify the tasks company or
project team need to complete to deliver the project.
3.
4. First, of all as project manager you need to
identify the objectives and goals of project
which company wants to achieve from the
particular project. By doing this you will know
your future state – the "place" where you or
company wants to be after the completion of
project. Use the sample gap analysis template
excel and gap analysis template in word.
5. For each of project objectives or goals, management or
project manager need to analyze company current
situation. To do this, project manager should consider
the following questions:
What is information you need and from whom you
will collect this information? To whom you need to
speak to get a clear picture of company current
situation?
You have to analyze is the information in people's
heads is accurate or, which one is documented
somewhere?
What's the best way to get required information? Either
by using brainstorming, through conducting face to
face interviews or by any else technique? For example
by reviewing company documents
6. As a project manager once you identified company
future state and company current situation, now it’s
the step to think about how you can bridge the gap and
accomplish project's objectives. So in this last step you
need to do to bridge the gap between company current
situation and the desired future state.
After conducting gap analysis as a project manager
should provide an appropriate amount of detail to
project member or project management team. If you
present excessive detail, project team will be
overwhelmed, and if you don't give enough or
required detail, you won't tell them what they need to
know to successfully accomplish the project.
