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Intro to special collections
- 1. Welcome to Brunel University This afternoon: o Brunel University Special Collections (Katie Flanagan) o Visit to Special Collections reading room o Visit to University Archives
- 3. Brunel University London In the beginning…
- 4. Policies and procedures Reading room code of conduct Permission for self-service photography Donation agreement form Collection Development Policy (RLUK ‘unique and distinctive collections’)
- 5. Collection Development Policy Heritage clusters Legacy collections Transport history Rare books and periodicals Working class autobiography Isambard Kingdom Brunel Poetry and dialect Equality and advocacy Unique and Distinctive collections rluk.ac.uk/news/rlukudcreport/
- 6. Brunel University London Collection management Creating a list of collections held Implementing preservation measures – environmental monitoring, pest monitoring, repackaging material Sorting and filing any existing collection agreements/paperwork Assessing size and condition of collections Creating preservation priority spreadsheet Creating cataloguing priority spreadsheet Weeding unsuitable collections Negotiating agreements
- 7. Brunel University London Cataloguing Using international standards: AACR2 and DCRM(B) for books, ISAD(G) for archives Making records discoverable – nearly 20,000 book records appear in COPAC (National Bibliographic Knowledgebase), archive records are on ArchivesHub Books are catalogued on our library catalogue, SirsiDynix Symphony, and appear in single search results on Summon. Archival material is catalogued onto ArchivesHub (microsite) and appears on Discovery 01 January 2021 7
- 8. Brunel University London Outreach and promotion First steps – blog, Twitter, Instagram Liaison with academics via ALLs – raise awareness Increased teaching using Special Collections (creative writing, English, History, Sports and Health Science students – now looking at engineering and CHLS) Reposition Special Collections at centre of library Banners and events list Profile at external events (professional involvement) 01 January 2021 8
- 9. Brunel University London Find out more Special Collections: Twitter: @BrunelSpecColl Blog: BrunelSpecialCollections.wordpress.com Instagram: BrunelSpecColl Katie Flanagan Twitter: @KatieDFlanagan Career path so far: http://librariankatie.blogspot.com/2013/0 3/thing-20-library-roots-and-routes.html 01 January 2021 9
Editor's Notes
- Welcome to Brunel University Outline of afternoon and introductions
- Introduction to Special Collections University’s unique and distinctive collections First I’ll outline what work has taken place over the last five years with these collections. You’ll get an overview of the collections when we visit Special Collections towards the end of the afternoon.
- Special Collections had fallen victim to fluctuating waves of interest – there had been a lot of interest in 1980s with arrival of Transport History Collection and Burnett Archive 2012 appointment of professionally qualified Special Collections Librarian with remit to raise profile of the collections and increase usage. No complete list of collections Lacking paperwork relating to many collections Collections stored in open access (postgrad only area but open 24 hours a day so unsupervised) Readers invigilated in office and storage space Food and drink allowed
- Code of conduct – including using book rests, pencils only, no food or drink. Hard to enforce as very different to conditions in the rest of the library Self-service photography – increasingly allowed by special collections Donation agreements – paperwork trail to ensure we do have the ownership of certain items, and also know what the donor would wish to happen to them should, for instance, the university cease to exist CDP - RLUK 2014 report Unique and Distinctive Collections: opportunities for research libraries. http://www.rluk.ac.uk/news/rlukudcreport/
- Using Unique and Distinctive collections – initially used by Leeds University Library and then developed by Bradford University Special Collections and Archives to become the 2014 RLUK report. Meant we could identify our collecting priorities. Heritage clusters – actively developed (through donation) and are the collections we are particularly known for. 13 collections in total Transport History – 7 individual collections Working class autobiography – 1 collection Poetry and dialect – 3 collections Equality and advocacy – 2 collections, plus one future donation Legacy collections – often transfers from main library stock eg due to age and rarity. Some were acquired before Spec Coll existed and now probably wouldn’t be collected due to their lack of context to the university or a more comprehensive collection existing elsewhere. These tend to be complete in themselves so are not added to. One deposited collection - Shakespeare
- What collections do we have? Finding and filing any existing agreements – especially when people clear out desks Assessing size and condition Preservation priority Cataloguing priorities – more about cataloguing on next slide. Weeding unsuitable collections/material within collections (re)negotiating agreements
- International standards for cataloguing to make sure our records can be used in other systems Making records discoverable – 20,000 book records in COPAC, archive records on ArchivesHub and Discovery. This means that people don’t have to come to the Brunel website to search for our records, they will find them in the place they are looking Books catalogued on SirsiDynix Symphony, and appear in single search results Summon. Archival material on ArchivesHub, microsite. One disadvantage is that Summon is promoted as searching across everything, but it doesn’t search the archival catalogue so we have had to find ways to point users towards it – including putting high level record for each archival collection in library catalogue
- Main remit of my job when I started to get Special Collections at Brunel known about and used by more people both within and outside the university Social media – blog about research using our collections, work experience placements, awareness raising days/weeks – Explore Archives Week, Hillingdon Literary Festival, Preservation week, Colour our collections week ALLs – raise awareness, help find academics with particular interests, in-depth knowledge of teaching areas, integration of teaching with Spec Coll Not just history students learning how to use sources – much broader range. Repositioning Spec Coll – central and easy to access Banners – events list External events – creative writing conference, librarian conference, History Day at Senate House library