Productivity software includes applications like word processing, spreadsheets, presentations, graphics, multimedia, databases, and personal information management. Word processing software in particular is one of the most widely used applications. It is designed to help teachers and students create reports, compute grades, communicate, develop materials, and keep records effectively and efficiently. Word processing software provides features like basic text editing, formatting, page layout, spelling and grammar checking, and the ability to insert tables, images, and other objects to create professional-looking documents for school use.

2. What is productivity software?
Designed to help teacher and students in creating
their reports, computing of grades,
communicating, developing of materials and
keeping of records effectively and efficiently.

3. ■ Includes application such as:
 Word processing
 Electronic spreadsheet
 Presentation graphics
 Graphics

4. Multimedia software
Database
Personal information management
Software suites

5. WORD
PROCESSING
SOFTWARE

7. ■ This is one of the most widely used
application software.
■ The commonly used word processing
software in schools is the Microsoft word.

8. Feature categories/
General Benefits
Word Processing Features Description
Basic features save time
writing text and make
changing text easier and
flexible.
Store documents for later use
Store in many formats
( e.g. RTF, PDF,HTML)
Erase and insert text
Search and replace
Documents save to disc or drive can be
change without reentering text.
• Rich Text Format (RTF) removes
all or most formatting commands so
other word processors can read the
file.
• PDF format allows files to be read
as formatted documents with Adobe
Acrobat Reader.
• HTML format allows documents to
be placed on the internet.
• Allows easy deletion and insertion
of additional letters, spaces, lines,
paragraphs, or pages.
• Allows easy location of characters,
word or phrases and substitute it
with new ones.

9. Desktop publishing features make
flyers, reports, newsletter,
brochures,
and student handouts more
professional and visually appealing.
Move or copy text
Allows word wraparound
Alignment
Change styles/ appearance
• Allows cutting and pasting
(deleting text and inserting it
elsewhere) or copying and pasting
(repeating text in several places)
• Allows the user to type words in a
paragraph that continuously run
through the document without
hitting the enter key at the end of
each line.
• Adjust the text at the center or
justifies it to the right left or full.
• Allows the user to format the text
using a variety of font color,
margin, line spacing, tabs, and
indentions of documents.

10. Insert Header and Footer, and
pagination
Insert Graphics
Insert colors and shading
Insert tables
Insert text boxes
Insert drawn Figures
• Allows the user to place text at the
top (Header) or bottom (Footer) of
each page of the document
including page numbering.
• Insert clip arts or image files into
documents
• Graphics, objects, and shapes can
be filled with color or degrees of
shading.
• Allows user to organize text in a
tabular form using rows and
columns.
• Allows text box to be placed in
any location of the document.
• Allows inserting of shapes,
callouts, and other figures that
may be needed in a documents.

11. Language features help teachers
and students in correcting
erroneously entered grammar and
misspelled words.
Check and correct spelling
Suggest words
Check grammar and usage
• Allows the user to review the
words entered in the documents
against the stored program’s
dictionary files.
• Thesaurus features synonyms
for any words in the documents.
• The word processing software
marks the phrases or sentences
that it fines incorrect. Grammar
checkers review documents for
items such as sentence length,
frequency of word use, and
subject-verb agreement.
Web features allow teachers and
students to connect documents with
internet resources and create web
page announcement, reports, and
project.
Insert “Live” URLs
Create web page
• Allows the user to click on text
and go automatically to a websites
(note: web browser must be
active.)
• Allows worksheet to be displayed
online.

12. Support features make the
program easier and more flexible
to use
Use Templates
Offer voice recognition
Merge text with data plans
• Allows the user to make use
of pre-formatted styles of
resumes, newsletters, flyers,
and brochures that would
match their needs.
• Allows the user to enter data
through dictation of words
rather than typing using a
keyboard.
• Insert words automatically
(e.g. names and addresses)
into documents such as letters
.
• List of data can be stored
within the word processing
program or merged from
database.

13. The Power of Word Processing in Education
■ Save time in preparation of materials needed for
teaching and learning.
■ Enhances document appearance.
■ Allows sharing of documents.
■ Allows collaboration on documents.

14. The End
Reporters: Michaella Santos
Edgar Joseph Hervie Sevilla