Communication Plan TemplatePart 1 Communication amo.docx

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Communication Plan Template Part 1: Communication among stakeholders is a key aspect of successful project management. Complete the template below to plan out the details of communicating throughout the project. Description (What type of communication needs to take place, i.e., team meeting?) Stakeholders Involved (Who should be included in the development of this communication?) Frequency (How often will the communication occur?) Stakeholder's Preferred Method of Communication (Meeting, newsletter, etc.) Audience (Who is the recipient of the communication?) Project Member (Who is responsible for the communication?) Part 2: Address the following questions. 1. In 200-300 words, describe the key elements in the communication cycle. Analyze the key elements of each stage in the cycle. 2. Answer the following question in 400-600 words: Identify potential communication barriers within a team function. Research three communication strategies, and provide a description of each. Discuss how they can improve communication to support team functioning while still meeting the preferences of stakeholders. References This assignment requires two or three scholarly resources. Cite these references below. © 2020. Grand Canyon University. All Rights Reserved. image1.jpeg .

Education

Part 2: Address the following questions.

1. In 200-300 words, describe the key elements in the
communication cycle. Analyze the key elements of each stage in
the cycle.
2. Answer the following question in 400-600 words: Identify
potential communication barriers within a team function.
Research three communication strategies, and provide a
description of each. Discuss how they can improve
communication to support team functioning while still meeting
the preferences of stakeholders.
References
This assignment requires two or three scholarly resources. Cite
these references below.
© 2020. Grand Canyon University. All Rights Reserved.
image1.jpeg

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Communications Management Plan <Project Name> 1 Table of Contents Introduction2 Communications Management Approach2 Communications Management Constraints3 Stakeholder Communication Requirements3 Roles4 Project Team Directory6 Communication Methods and Technologies6 Communications Matrix8 Communication Flowchart9 Guidelines for Meetings9 Communication Standards10 Communication Escalation Process11 Glossary of Communication Terminology12 Introduction The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed. COMPLETE EACH SECTION FOR SERVER SCENARIO AND REMOVE INSTRUCTIONS. Communications Management Approach You should give considerable thought to how you want to manage communications on this project. By having a solid communications management approach you’ll find that many project management problems can be avoided. In this section give an overview of your communications management approach. Communications Management Constraints All projects are subject to limitations and constraints as they must be within scope and adhere to budget, scheduling, and resource requirements. Project planning and documentation are no exception to this rule. There may also be legislative, regulatory, technology, or organizational policy requirements which must be followed as part of communications management. Stakeholder Communication Requirements Most projects consist of a broad range of stakeholders all of whom may have differing interests and influence on the project. . Roles Project Team Directory The following table presents contact information for all persons identified in this communications management plan. The email addresses and phone numbers in this table will be used to communicate with these people. Role Name Title Organization/ Department Email Phone Project Sponsor A. White VP of Technology IT [email protected] (555) 555-1212 Program Manager B. Brown PMO Manager PMO [email protected] (555) 555-1313 Project Manager C. Black Project Manager PMO [email protected] (555) 555-1414 Project Stakeholders See Stakeholder Register See Stakeholder Register See Stakeholder Register See Stakeholder Register See Stakeholder Register Customer J. Doe XYZ Corp Manager IT [email protected] (615) 555-8121 Project Team Technical Lead Communication Methods and Technologies Many times, the methods and technologies used to communicate are just as important of a consideration as the information being communicated. Imagine a large project with many stakeholders who all have different technological capabilities. Some may have access to a share drive while others do not. Some may have access to video teleconferencing and others only have telephone and email capabilities. In order to be effective, project information must be communicated to everyone involved by some method using available technology. Determining commun ...

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Project Communications Management: Running Case Directions : Complete the three tasks associated with project communications management. Put all your work on one word document. Separate your tasks by headings and/or page inserts. Remember … turn your work inon a word document as ONE attachment for grading. NOTE : This is a continuation of the running case started in week three and continues through the rest of the course. Tasks based on this case are explained following the case study. These tasks will build on work done in previous weeks. Project Communications Management: Case Study Several issues have arisen on the Recreation and Wellness Intranet Project. The person from the HR department who was supporting the project left the company, and now the team needs more support from that group. A member of the user group that supports the project is extremely vocal and hard to work with, and other users can hardly get a word in at meetings. The project manager, Tony, is getting weekly status reports from all of his team members, but many of them do not address obvious challenges that people are facing. The team is having difficulty deciding how to communicate various project reports and documents and where to store all of the information being generated. Recall that the team members include you, a programmer/analyst and aspiring project manager; Patrick, a network specialist; Nancy, a business analyst; and Bonnie, another programmer/analyst. Assignment – Project Communications Management: 3 Tasks Prepare a partial communications management plan to address some of the challenges mentioned in the previous paragraph. Prepare a template and sample of a good weekly progress report that could be used for this project. Include a list of tips to help team members provide information on these reports. Write a one-page paper describing two suggested approaches to communicating with the hard-to-work-with user. .

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