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Slide Ngajar E-Filing cover.pdf

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Slide Ngajar E-Filing cover.pdf

  1. 1. ELECTRONIC FILING (E-FILING) SECRETARIAL PRACTICE UNIVERSITAS TEKNOKRAT INDONESIA Dedi Darwis, S.Kom., M.Kom.
  2. 2. Outline : Filing Concept E-Filing Concept Preparing to Make E-Filing Creating E-filing using Google Drive Create an Inbox Letter Create Outgoing Mail Archive Other Archive Exercise
  3. 3. What is Filing / Archiving ? • Archiving is the activity of arranging and compiling archives in a systematic and logical order, storing and maintaining records for safe and economical use. • Further states that archiving is the process of compiling and storing original documents (archives), or copies so that the script can be found easily if needed. (Komarudin, 2014)
  4. 4. 1)Tool to save script (archive) 2)Tools for leaders and management in making decisions 3)Organization travel recorder 4)Effective and efficient work 5)Tools for solving problems faced by organizations 6)Tools to provide information needed for those who need data 7)Sources of information on events and activities that occur in the office (Komarudin, 2014)
  5. 5. The Purpose of Structuring the Archive  Providing services in archival storage.  Rediscover the file correctly, complete, accurate, relevant, and timely and efficient.  Supporting the compilation of records that are competitive and effective. (Yatimah, 2014)
  6. 6. Dynamic Archives Static Archives
  7. 7. Video 1 Video 2 Video 3
  8. 8. Electronic filing is the archives are stored and processed in a format in which the only computer that can process (Sugiarto, 2014).
  9. 9. Advantages of Using Electronic Filing  The process of discovery and presentation of information can be done quickly and completely.  Information storage can be done centrally so there is no duplication of information.  Can save paper, storage area and archive space stored in digital form. (Sugiarto, 2014)
  10. 10. Electronic Filing Tools Computer. Database. Application. Network
  11. 11. Preparations to be made before making Electronic Filing  Agenda of Incoming Mail The incoming mail agenda is used to record all incoming mail and can be used to simplify the incoming mail search process.  Agenda of Outgoing Mail  The outgoing mail agenda is used to record all outgoing mail and can be used to simplify the process of finding Outgoing mail (Scan).  Inbox File (Scan)  File Disposition (Scan)  File Mail Out (Scan)
  12. 12. 1 2
  13. 13. Conclusion  Archives can be done using manual and electronic methods.  At present, manual archiving is no longer effective.  Manual archives have weaknesses in the old archive process, difficult searches and data loss.  E-Filing can be an alternative in archiving documents
  14. 14. Reference Agus Sugiarto, Teguh Wahyono. 2005. Manajemen Kearsipan Modern. Yogyakarta: Gava Media. Anthony, J. 2018. Probate Court Electronic Filing System Home Page. [Online]. http://probate.cuyahogacounty.us/efiling.aspx/ Accesed 02 Agust 2018 Donni Juni Priansa. 2014. Kesekretarisan. Bandung. Alfabeta Bandung Durotul Yatimah. 2009. Kesekretarisan Modern dan Administrasi Perkantoran. Bandung: Pustaka Setia. Etibocoke. Google Drive. [Online PDF], http://www.trca.on.ca/dotAsset/181628.pdf, Accessed 02 Agust 2018 Fresh Consultant. 2017. Arsip Digital. [Online], http://freshconsultant.co.id/2017/04/28/arsip- digital/. Accessed 02 Agust 2018. Irra Chrisyanti Dewi. 2011. Manajemen Kearsipan. Jakarta: Prestasi Pustaka.

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