Virtual organization and collaboration


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Final Project for EDUC8442

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Virtual organization and collaboration

  1. 1. Virtual Organization and Collaboration<br />By Jodie Hemerda<br />
  2. 2. Instructional Development<br />Need collaboration<br />Instructional Technology Manager<br />Instructional Development Manager<br />Content Expert<br />Instructional Designer<br />Program Faculty Lead<br />Dean of Academics<br />Librarian<br />Institutional Research Director<br />Registrar<br />Need data management and organization<br />
  3. 3. Traditional Data Management<br />In a traditional grounded office, people used files and file cabinets to organize their paperwork.<br /><br /><br />
  4. 4. Virtual Data Management<br /><ul><li>In a paperless office, files are located on computers, oftentimes a public computer is used to share files among a company.</li></ul><br /><br />
  5. 5. Order<br />Traditionally, a person physically walked to the file cabinet to add or remove paperwork or files to the file cabinet.<br />In the virtual file cabinet, a person is not limited by space or physical constraints that helps them manage where to place the paperwork.<br />
  6. 6. Disorder<br />Whereas the traditional, physical space limited the organizational confines of data storage, the virtual, limitless option leads to disorganized chaos.<br />
  7. 7. Collaboration Software and Data Management Processes Research<br />Means (2010)<br />Mehr and Kruse (2008)<br />Pancerella, Rahn, Didier, Kodeboyina, Leahy, Myers, Oluwole, and Schuchardt (2007)<br />Tiwari, Snape, and Field (2005)<br />
  8. 8. Means (2010) noted a need for:<br />Consistent vision<br />Software use support<br />Need for best practice observation<br />Opportunity to practice<br />Collaborative feedback and suggestions<br />Collaboration around software use<br />Tech support for software<br />
  9. 9. Mehr and Kruse (2008)<br />Presented a study of SAS software implementation for data management that found a need for careful planning. With careful forethought, create space for planned files and/or folders.<br />
  10. 10. Pancerella et al (2007) <br />Evaluated the Knowledge Environment for Collaborative Science (KnECS), an open-source tool with a “Web portal with team and data collaboration tools” (p. 1). <br />The workflow includes discrete steps performed to secure pre‐existing information.<br />During each stage of the workflow, data (and metadata) is either automatically generated or entered by users to document a project. <br />Rather than overwrite files, add files to a public site at will, the workflow project utilizes middleware to organize the information.<br />
  11. 11. Tiwari, Snape, and Field, (2005) <br />Bioinformatics and data management system (EGTDC):<br />Helps researchers more easily collect, store, and interpret their data. <br />To maximize the collective value of this data, the<br />EGTDC has recently developed a public data catalogue. <br />Therefore, the data catalogue is a way for users to “spider out” to the digital datasets. (p.2)<br />
  12. 12. Virtual File Cabinet<br />CNET, open source software, offers: <br />the ability to store computer files with the same categories, headings & indexes as your paper files, <br />retrieving information on your computer network can now be as organized and simple as retrieving files from your filing cabinet. <br /><br />
  13. 13. Virtual File Cabinet Options<br />Brett Sterling’s The Virtual Filing Cabinet,<br />File Guru,<br />Brothersoft,<br />
  14. 14. Content Management Solutions<br />According to Andersson, Greenspun and Grumet, (2005), there are two fundamental elements to content management: <br />storing stuff in a content repository, and <br />supporting the workflow of a group of people engaged in putting stuff into that repository. <br />
  15. 15. Blackboard’s Content Management System<br />Blackboard technology offers you an elegant way to handle the challenge of growing educational content. <br />
  16. 16. University of Michigan Hospitals and Health Centers <br />An institution transitioned from its traditional manual process to a Web-based tool to collect and share residency application materials in a more streamlined fashion.<br />
  17. 17. Oracle Internet File System<br />IFS enables users to store all data in one central, Web-accessible repository. Oracle sees this new system as useful for everyone who uses a file system.<br /><br />
  18. 18. Collaboration and Data Management<br />With the use of Virtual Filing Systems and Content Management Systems, virtual collaboration and data management becomes much more manageable.<br /><br />
  19. 19. References<br />Andersson, E., Greenspun, P. , and Grumet, A. (2005). Content Management. Retrieved from<br /> (nd). Content Management. Retrieved from<br /> (nd). Brothersoft. Retrieved from<br />Clark, J., Khalidi, N., Klein, K., Streetman, D., McGregory, M., & Johnston, J. (2010). Using a novel approach to collect, disseminate, and assess residency application materials. American Journal of Health-System Pharmacy, 67(9), 741-745. doi:10.2146/ajhp090124.<br />Computer Desktop Encyclopedia (2010). Oracle Content Management SDK. Retrieved from Computers & Applied Sciences Complete database.<br />
  20. 20. References continued<br />Costanza, A. (2010). "Oracle's iFS Finally Arrives - Product Announcement". ENT. <br /> (nd). File Guru. Retrieved from<br />Means, B. (January 01, 2010). Technology and education change: Focus on student learning. Journal of Research on Technology in Education, 42, 3, 285-307.<br /> (nd). Brett Sterling’s The Virtual Filing Cabinet<br />Tiwari, B., Snape, J., & Field, D. (January 01, 2005). Bioinformatics and data management support for environmental genomics. Plos Biology, 3, 8.<br />