Most large companies (and governments) in Northern Europe have transitioned to e-invoice receiving as a way to improve their accounts payable processes. However, almost none have managed to completely go paper invoice free. Join this webinar and learn from the experts what has worked in the past and how to take advantage of the current, broad shift towards real digitalization. Who should attend: You should attend if you’re organization has hit a plateau in your e-invoice % KPI. You should attend if you need some new tips and tricks to use in conversation with your suppliers. You should attend if your organization has plans to become a true digital business and even a small amount of paper invoices is holding you back.

1. And say goodbye to
paper forever!
How to achieve
100% e-invoicing

2. CONTENTS
 Introductions
 The business case
 Key challenges
 The path towards 100
 Lessons learned

3. Rowan Lemley (host)
INTRODUCTIONS
Mikael Schedin, Product
Manager, Supplier Onboarding

4. OPUSCAPITA BY THE NUMBERS
Established 1984
~350 Employees
65m € Revenue 2018
3000 Customers with
users in over 100
Countries
Over 1 Million Suppliers
and 100,000,000
eTransactions
Over 40,000,000
products and services
bought & sold
Over 130 Billion € in
payments annually

5. DIGITAL OPTIMIZATION
The process of using digital
technology to improve existing
operating processes and/or
business models.
DIGITAL TRANSFORMATION
The process of exploiting the
latest digital technologies and
practices to create a new
sustainable digital business
model.
THE PATH TO BECOMING A DIGITAL BUSINESS
Gartner, Digital Business Transformation: Closing the Gap Between Ambition and Reality, Ian Cox, Kristin Moyer, 18 June 2018.

6. GLOBAL
PAYMENTS
PAYABLES
AUTOMATION
SOURCING &
SUPPLIER
ENGAGEMENT
RECEIVABLES
AUTOMATION
OPERATIONAL
PROCUREMENT
CASH
MANAGEMENT
Comprehensive
supplier information
management and
agile sourcing for
goods and services.
Improve your cash
inflows and reduce
the time spent
matching payments
to invoices.
Create a centralized
product catalog with
a modern guided
buying experience
with full mobility.
Consolidate and
optimize your in-
house bank and
liquidity
management
functions.
Enable control and
compliance over AP while
dramatically lowering
transactional costs.
Connect directly to over
200 banks, SWIFT certified
for global payment
coverage.
OpusCapita is a platform
that combines source-to-
pay & cash management,
enabling full source-to-cash
process optimization.
HOW WE SUPPORT YOU
CONNECT, TRANSACT
AND GROW ON THE
OPUSCAPITA BUSINESS
NETWORK

7. The business case for e-transitioning

8. Get networked! Digitalization
starts here. Transactional
efficiencies and clean data will
set you up for success.
Connect
Command & control!
Centralize and standardize
your processes ensuring
internal and external alignment
with maximum control in place.
Align
Work smarter, not harder!
With digital connectivity and a
streamlined process in place,
intelligent automation can
delivery next level opportunities.
Automate
1
2
3Unlock the value of
digitalization! With a highly agile
process, you are ready to support
growth. With fully digitalized
processes, analytics and insights
can drive performance.
Optimize
4
THE VALUE DRIVERS OF DIGITAL TRANSFORMATION

10. https://docs.google.com/spreadsheets/d/1ZyiFIgim2weNE3dHxEHirROuKMyOhPm0dGwriB6vdS8/edit#gid=
815687851
The value of e-Transition for you
40% e-
ratio
50% e-
ratio
60% e-
ratio
75% e-
ratio
85% e-
ratio
▪ Peppol ready network with compliant
invoicing
▪ Transitioning to 60% electronic in 3
years, yields €355k savings and
reduces CO2 by 65,343 kg
▪ Savings increases with higher e-ratio
▪ General benefits: reduces costs,
ensures invoicing compliance, further
increases visibility, reduces errors,
speeds up invoice cycle times, etc

11. Key challenges for e-transition

12. What is an e-Transition?
A commitment to
change from paper-
based invoicing
Supplier engagement &
onboarding
Digitalized invoicing
processes helping to
optimize full S2P
According to Billentis *, switching from paper
to e-invoicing can save you up to 11€ / invoice
in AP and 6€ / invoice in AR
2019 Billentis market report on e-invoicing

13. Suppliers
Getting all your suppliers to make the switch to e-
invoicing is impossible.
Cost
Our process includes both e-invoicing and scan &
capture, we don’t see an ROI for switching.
Timing
Is now the right time for our organization to make
a final push to 100% e-invoicing?
KEY CHALLENGES

14. The path towards 100

15. 4 STEPS FOR A SUCCESSFUL TRANSITION
Upgrade to
Peppol ready
platform
Supplier
mapping
Supplier
onboarding
Baked in process
“x” Months

16. PLANNING
KICK-OFF MEETING
SCOPE, KPI AND
TIMELINE
SUPPLIER BASE
SEGMENTATION
COMMUNICATION
STRATEGY
CAMPAIGNING
COMMUNICATION
TOWARDS SUPPLIER
BASE
WAVED
ONBOARDING
CONTENT CHECK
AND APPROVAL
REMINDERS
EVALUATION
FOLLOW-UP ON PROGRESS
PROGRAM EVALUATION
MAKE E-TRANSITION A PROGRAM

17. DEFINE THE SCOPE BASED ON
TRANSACTION VOLUMES
A B c
A - LARGE: 5-20 SUPPLIER REPRESENTS ~30% OF ANNUAL TRANSACTION VOLUME
B – MEDIUM: 100-500 SUPPLIERS REPRESENTS ANOTHER 30-40%
C- SMALL: TAIL SPEND ON THOUSANDS OF SUPPLIERS

18. LOCATION, LOCATION, LOCATION

19. ANALYZE TO PRIORITIZE
Admin
Services
Direct
Material
Installati
on
Indirect
Material
Strategic
Importance
Transaction
Volumes
- Identify suitable suppliers to
participate in the program
- Segment them into waves
- Improvement and qualification
of the supplier data

20. E-RATIO TARGET BASED ON
SUPPLIER SEGMENTATION
TIMELINE
100%

21. MULTI-CHANNEL ONBOARDING

22. POSITIVE INCENTIVES FIRM MESSAGE MULTIPLE CHANNELS
● Prioritized suppliers
● Accurate payments
● Online self-service
● E-invoicing is required
to do business with us
● End date for paper
invoices
● Internal understanding
● Networked e-invoice for
full benefits
● Structured PDF for the
majority
● Portal - Free of charge
● EDI for strategic partners
● Offer PO’s electronically
KEYS FOR SUCCESSFUL ONBOARDING

23. LESSONS LEARNED & ADVICE FOR
FULL E-TRANSITIONING
Mikael Schedin, Product
Manager, Supplier Onboarding

24. Digitalizing global trade
One customer at a time
What we do.
How we do it.