This document provides an overview of the orientation and onboarding process for new staff at the University of Newcastle. It outlines the various training modules and sessions that must be completed, including workplace induction, health and safety training, respectful workplace behavior, privacy and records training. It also discusses other important topics like leave, pay, superannuation, parking and computing accounts. The goal is to ensure all new staff are properly informed of workplace policies, procedures and expectations.

1. Getting Ready for Work

2. Orientation
• Local Workplace Orientation
Under NSW OH&S regulations, your Supervisor or Manager is responsible
for your orientation into the local workplace. The Local Workplace
Induction Checklist contains a list of the information and activities that
should be addressed.
• UoN Orientation
The Orientation Checklist needs to be completed by you and returned to
Human Resource Services. Tick off activities as you complete them. These
required activities include eOOnline, Health and Safety Induction, Code of
Conduct and GIPA/Privacy sessions, and Performance Development
Framework briefings.

3. Staff Enterprise Agreements
The 2010 Enterprise Agreements for Academic Staff,
Professional Staff and Teachers are available at:
www.newcastle.edu.au/service/employee-relations
READ THE AGREEMENT THAT APPLIES TO YOU

4. Respectful Workplace Behaviour
Diversity in our workforce and respectful behaviour according to the Code
of Conduct is very important to UoN.
The session Respectful Workplace Behaviour sets out the expected
standards for behaviour and conduct by all staff within the University, and
covers issues that you may occur when working in our diverse
environment .
All staff must attend a session within one month of beginning work.

5. eOOnline
eOOnline is an equal opportunity
program for Australian
universities.
Module One is compulsory for all
staff and must be completed with
two weeks of starting work.
Module Two is also compulsory
for supervisors and managers and
must be completed within one
month of starting work.
See www.newcastle.edu.au/unit/equity-diversity/eo-online.html

6. Health and Safety Induction
The online Health and Safety Induction module provides you with the
information you need to comply with the health and safety legal
requirements of your role.
The Health and Safety Induction must be completed within 2 weeks of
starting work and takes approximately 20-30 minutes .
If you have any questions or suggestions, contact a member of the Health
and Safety Team on x.15266 or visit
www.newcastle.edu.au/service/ohs/index.html

7. GIPA/Privacy
As a staff member you need to be familiar with
privacy principles, particularly if you are handling staff
or student information. Visit
www.newcastle.edu.au/service/privacy to read the
University of Newcastle Privacy Management Plan,
and learn about your rights and responsibilities under
privacy legislation.
On 1 July 2010, the Government Information (Public
Access) (GIPA) Act came into effect, replacing the FOI
Act. The GIPA Act is intended to help the public better
understand what government agencies do and to
increase accountability and public confidence in those
agencies.
All staff must attend a session within six months of starting work.

8. NUcard
• NUcard is the ID card for both staff and students at the University of
Newcastle. Your NUcard identifies you as a staff member, gives you
automatic University library access, and replaces swipe cards for afterhours access to buildings.
• You are required to carry your NUcard at all times when on a campus or
University facility.
• To get a NUcard, take photo ID and your staff number to a card production
station. For more information, go to www.newcastle.edu.au/service/hrinformation-systems/nucard.html

9. Computing Accounts
• Access to computing facilities and services at the University involves
activating and creating separate passwords for three systems: UNCLE (the
University network), UNify(staff email), and HROnline.
• As part of your appointment process, you are allocated a staff number.
This staff number must be used in the initial setup of your computer
access and the allocation of another unique identifier, your Uni-ID or
numberplate. The Uni-ID is in the format xyz123.
• A valid Uni-ID and password is required to access the common online
services you will need on a day to day basis.
• For more information and to activate your accounts, visit
http://www.newcastle.edu.au/service/computer-accounts/staff/newstaff.html

10. HRonline
HRonline is the online employee kiosk giving you access to HR
information. You can:
•
•
•
•
•
•
•
•
Access current and past payslips
View Payment Summaries
Change your bank account details and set up deductions/payments
Maintain your personal details
Update your emergency contact details and equity statistics
View and apply for University job vacancies
Make and manage leave bookings
Enrol in training and development courses.
hronline.newcastle.edu.au

11. www.newcastle.edu.au/staff
HRONLINE LINK

12. Leave
• You receive 4 weeks of annual leave per year,
plus University concession days.
• The University has a Christmas Closedown
period (23 December 2013 – 3 January 2014
You must keep 4 days of annual leave to cover
this period.
• Academic staff are required to take their 4
weeks annual leave by the end of January the
following year.
• In exceptional circumstances the PVC and Head
of School will allow for the academic annual
leave to be deferred. The deferral must be
made in writing prior to 31 January.
APPLY FOR ALL
TYPES OF LEAVE
THROUGH HRonline

13. Leave
• Long Service Leave is equal to three months
after ten years’ service. If you have previously
worked at another Australian university, you
may be eligible to roll over your long service
leave entitlements. – consult your HRO.
•
Personal leave is 25 days per calendar year.
• The above entitlements are pro rata for a part
time employee.
• The Special Studies Program (SSP) is a period of
release from normal duties to allow eligible
academic staff to undertake a planned program
of scholarly teaching, and/or research, and/or
leadership related activity and development.
APPLY FOR ALL
TYPES OF LEAVE
THROUGH HRonline

14. Flextime and Rosters
• Flextime hours are by agreement between you and your
manager, but generally, flexible working hours are
between 7.00am and 7.00pm.
• The average hours for a full-time employee are
35hrs/week (over a 4 week period).
• If you are working under a roster arrangement, you will
receive a Rostered Day Off (RDO) after a 9 day fortnight,
or 19 day block (over a 4 week period).
Flextime is subject to approval by your supervisor on an
individual basis and the business requirements of your
role.

15. Staff Levels
Academic Staff
• Level A – Associate Lecturer
• Level B – Lecturer
• Level C – Senior Lecturer
• Level D – Associate Professor
• Level E – Professor.
Professional Staff
• Higher Education Worker (HEW) Levels 1-10
All Staff
• Varying number of steps within each level
• On completion of each 12 months continuous service, increment one step
within your level until the top step is reached
• Leave without pay does not count for incremental purposes.

16. Pay
• Pay is fortnightly – every other
Thursday.
• You can view and print your payslips
via HRonline.
• End of year summaries for tax
purposes must be printed through
HRonline.
• You can set up any automatic
deductions via HRonline.

17. Paid Outside Work
 You must seek approval for most paid work
outside of University employment.
 A number of conditions apply to Paid
Outside Work. These are outlined in the
Paid Outside Work policy.
 All Paid Outside Work is registered via
HRonline.
 If you undertake any Paid Outside Work, you
must complete the register in HRonline at
the end of each calendar year.
FOR MORE INFORMATION PLEASE REFER TO
THE POLICY IN HRONLINE

18. Salary Packaging
• Salary Packaging is available to all staff except casuals.
• Examples of items available through salary packaging are parking permits,
laptop computers and living away from home allowances.
• To arrange pre-tax sacrifice to Superannuation, contact Ingrid Bonner,
Remunerations and Benefits Team, Human Resource Services.
More information is available at
www.newcastle.edu.au/service/salary-packaging/

19. Superannuation
•
•
•
•
•
UoN’s superannuation provider is UniSuper.
UniSuper is run exclusively for the higher education sector.
UniSuper runs seminars and webinars regularly.
An online service is available at www.unisuper.com.au
For more information, please contact Ingrid Bonner, Superannuation
Officer, Human Resource Services (49 21 5259).
More information is available at
www.newcastle.edu.au/unit/human-resourceservices/remuneration-benefits/superannuation

20. Probation
• Depending on your type of appointment, you may be subject to a
probation period.
• Periods and requirements vary based upon your position level and type of
appointment.
• During probation, you will have periodic performance reviews, and your
supervisor will meet with you to discuss any concerns and provide an
opportunity for response.
• The probationary period leads into the Performance Management
Framework (PDF), the University’s Performance Management system.

21. Parking
• Staff permits enable you to park in in designated areas on Callaghan
campus. A Staff Validation Form is available via
www.newcastle.edu.au/service/parking/staff/validation-form.html
• You can pay fortnightly through payroll for a 12 month or 6 month permit,
or you can purchase daily tickets at various campus outlets. Parking at
Ourimbah campus is currently free.
• As parking is at a premium, it may be useful to explore alternatives. Visit
www.newcastle.edu.au/unit/facilities-management/on-the-move.html for
a comprehensive range of options.
PICK UP YOUR PERMIT
AT FACILITIES
MANAGEMENT – just
take your Staff Number